{"id":2583081,"url":"https://alion.io/job/spaceium-inc-executive-assistant-operations-coordinator","title":"Executive Assistant & Operations Coordinator","company":{"id":3779071,"name":"Spaceium Inc","domain":"spaceium.com","url":"https://alion.io/company/spaceium-inc","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ottawa, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":70000,"currency":"CAD","period":"year","gross":null,"usd_annual":49021},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"Notion","optional":true},{"name":"Slack","optional":true}],"status":"live","first_seen_at":"2026-09-11T21:13:08Z","employer_posted_date":"2026-09-11","last_verified_at":"2026-10-15T11:01:12Z","board_verified":true,"closed_at":null,"days_open":33,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":33},"description":"At Spaceium, we are building spacecraft systems designed to push the boundaries of what's possible in orbit. As our Executive Assistant & Operations Coordinator, you will keep the company running so our engineers can keep building. You'll own purchasing, run the calendars of our CEO and CTO, and handle the paperwork that comes with building flight hardware at a fast-moving startup. You'll work directly with the founders every day.\nResponsibilities\nPurchasing & vendors\nPlace and track orders for parts, raw materials, tools, and equipment, from catalogue suppliers to specialized aerospace vendors\nRequest quotes, compare suppliers, issue purchase orders, and follow up on lead times until parts are in the building\nReceive shipments, check them against orders, and chase down anything late, damaged, or wrong\nCoordinate international shipping, customs, and brokerage for imported parts\nLog every purchase and keep our expense and PO records complete, categorized, and matched to receipts and invoices\nBuild relationships with our suppliers and find ways to get parts faster and at better prices\nExecutive support\nManage the CEO's and CTO's calendars, scheduling meetings with investors, customers, partners, and candidates across time zones\nProtect focus time, resolve conflicts, and make sure they walk into every meeting prepared\nBook and organize travel for conferences, customer visits, and mission campaigns\nSupport hiring logistics, including interview scheduling and a great experience for every candidate\nTrack action items from meetings and follow up so nothing gets dropped\nOffice & administration\nOwn the office's paperwork (contracts, NDAs, vendor forms, invoices, and filings) and keep it organized, signed, and easy to find\nKeep the office running: supplies, deliveries, visitors, facilities, and service providers\nOnboard new hires, handling equipment, accounts, paperwork, and first-day logistics\nWork with our accountant and bookkeeper to keep records clean for month-end and year-end\nBuild simple systems and checklists that make recurring admin faster every time\nBasic Qualifications\nExperience in an executive assistant, administrative, office management, operations, or purchasing role\nExceptional organization: you can juggle many moving pieces and nothing falls through the cracks\nClear, professional written and verbal communication\nComfort with Google Workspace (Gmail, Calendar, Drive) and spreadsheets\nDiscretion and sound judgement with confidential information\nWhat We're Looking For\nWe're building technology that hasn't been done before, and that takes a team that never lets details slip. Experience is helpful, but ownership, reliability, and the ability to learn quickly matter more. If you're the person who naturally ends up organizing everything, you love making things run smoothly, and you want to help build spacecraft, we encourage you to apply, whether you're early in your career or more experienced.\nPreferred Skills\nResourceful problem solver with a scrappy, get-it-done approach under tight timelines\nPurchasing or procurement experience at a hardware, manufacturing, engineering, or aerospace company\nExperience supporting founders or senior executives at a startup\nFamiliarity with tools like Notion and Slack, and with business banking and expense platforms\nExperience with import documentation, customs brokers, and freight forwarders\nBasic bookkeeping knowledge, or experience working closely with an accountant\nComfort picking up technical vocabulary. You don't need to be an engineer, but you'll be ordering hardware from engineers' descriptions\nEnglish/French bilingualism is an asset\nAdditional Requirements\nExtended hours and weekend work may occasionally be required to support critical project and mission milestones.\nThis role requires a physical presence at the Ottawa facility.\nAbility to lift and move incoming shipments and supplies.\nCompensation\nSalary: $55,000 - $70,000 CAD per year\nEquity: 0.05% - 0.4%\nIf you want a front-row seat to building a space company and you're the kind of person who keeps everything on track, we'd love to hear from you.\nTell us about a time you took something disorganized, like an office, a process, an event, or a messy inbox, and made it run smoothly. What did you do, and what changed?","description_format":"text","description_chars":4290,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Proficiency (C2)","optional":true},{"language":"English","level":"Proficiency (C2)","optional":true}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T02:38:30Z"}],"visa":[],"liveness":{"score":22,"band":"cold","label":"Long shot","p_open":1,"p_active":0.49,"p_room":0.45,"age_days":33,"expected_fill_days":21,"reasons":["conf:3","win:tail"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":49021,"is_top_pay":false},"html_url":"https://alion.io/job/spaceium-inc-executive-assistant-operations-coordinator","json_url":"https://alion.io/job/spaceium-inc-executive-assistant-operations-coordinator.json","meta":{"generated_at":"2026-10-15T13:38:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21034,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3779071},"rest":"https://alion.io/mcp/rest/get_company?id=3779071"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fspaceium-inc-executive-assistant-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fspaceium-inc-executive-assistant-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fspaceium-inc-executive-assistant-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/spaceium-inc-executive-assistant-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fspaceium-inc-executive-assistant-operations-coordinator"}]}