{"id":2063410,"url":"https://alion.io/job/span-service-administrative-assistant","title":"Service Administrative Assistant","company":{"id":721671,"name":"Span","domain":"span.com","url":"https://alion.io/company/span-7","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Madera, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":81000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T01:31:29Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-11-01T01:01:45Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"Position Summary\nProvide administrative support to the Service Department by conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions such as preparing correspondence, billings, contracts, filing, answering phones, document control, etc. May also train and assist other administrative or clerical staff, liaison between technicians and office management, and any other special projects as assigned by management.\nReasonable Accommodations Statement\nTo accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.\nEssential Functions\nSafety Responsibilities\nPrioritize safety as the utmost importance, even before production, and promote a team culture that makes safety the primary focus for all employees at all times\nAdhere to safety procedures in accordance with OSHA safety policies and regulations\nStrategic Responsibilities:\nFully understands and shares a passion for the Company’s core values, mission, and objectives.\nBuilds and maintains strong relationships as trusted advisors to our clients.\nOther Responsibilities:\nPerforms general office duties such as maintain records, manually and digitally filing documents, and basic bookkeeping work.\nInterprets administrative and operating policies and procedures for employees.\nPrepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using Microsoft Word, Excel spreadsheets, other databases, and /or presentation software.\nReads and analyzes incoming memos, e-mail, correspondence, submissions, and reports in order to determine their significance and plan their distribution.\nFiles and retrieves corporate documents, records, and reports.\nOpens, sorts, and distributes incoming correspondence, including faxes and email.\nConducts research, compiles data, and prepares papers for consideration and presentation by project managers, and management.\nConducts and analyzes internet research.\nTrains or assists other administrative or clerical staff.\nAssists with making travel arrangements for Service Technicians, as needed.\nAttends meetings in order to record notes.\nCompiles, transcribes, and distributes meeting notes.\nProvides our Clients and co-workers with the highest level of service and quality.\nPerforms any special projects as directed by management.\nRuns company errands.\nEducation: High school graduate or equivalent\nExperience: 3 years of experience in administrative support\nComputer Skills: Microsoft Word, Excel, PowerPoint, Outlook. Type 45 words per minute.\nCertifications & Licenses: None\nOther Requirements: Must be able to receive instruction and supervision.","description_format":"text","description_chars":2905,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Metal Fabrication","Construction"],"lifecycle":[{"event":"open","at":"2026-10-08T02:50:21Z"}],"visa":[],"liveness":{"score":56,"band":"ok","label":"Likely open","p_open":1,"p_active":0.742,"p_room":0.75,"age_days":23,"expected_fill_days":30,"reasons":["conf:2","win:late"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/span-service-administrative-assistant","json_url":"https://alion.io/job/span-service-administrative-assistant.json","meta":{"generated_at":"2026-11-01T04:05:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6320,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":721671},"rest":"https://alion.io/mcp/rest/get_company?id=721671"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fspan-service-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fspan-service-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fspan-service-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/span-service-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fspan-service-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2063410}},{"tool":"search_jobs","arguments":{"company":"span.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2063410},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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