{"id":3292627,"url":"https://alion.io/job/spark-power-proposal-coordinator-2","title":"Proposal Coordinator","company":{"id":450049,"name":"Spark Power","domain":"sparkpowercorp.com","url":"https://alion.io/company/spark-power","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":78,"open_postings":9,"ghost_share":0,"stale_share":0.889,"repost_share":0,"time_to_fill_p50_days":37,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Edmonton, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":48000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":439},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-26T18:05:25Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-27T14:09:39Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification submissions, and commercial processes for utility and industrial electrical projects across North America. This role is an integral part of the Commercial Development and Proposals team, helping ensure customer-facing submissions and internal governance processes are accurate, organized, compliant, and completed on time.\nIf you thrive in a deadline-driven environment, are a collaborative team player who is willing to jump in and support where needed, and take pride in producing accurate, polished work and seeing tasks through to completion - this opportunity is for you.\nWhat will you do as the Proposal Coordinator?\nComplete prequalification submissions for new and existing customers, coordinating information from Finance, Legal, Safety, Operations, and other internal stakeholders. \nMonitor the general opportunity inbox daily, reviewing and triaging new bid opportunities, public tender portal notifications, addenda, clarifications, amendments, and other communications related to active pursuits. Distribute information promptly to the appropriate internal stakeholders and ensure time-sensitive requirements are actioned.\nManage and maintain company profiles and accounts within public tendering, customer prequalification, and compliance portals such as Ariba, Merx, Bids&Tenders, ISNetworld, Avetta, including ensuring opportunity notifications are appropriately directed to the general opportunity inbox. Track requirements, outstanding information, renewals, and submission deadlines to ensure accurate and timely completion. \nAdminister Spark Power's Opportunity Governance processes in accordance with established procedures and Delegation of Authority requirements. \nCoordinate Go/No-Go and Proposal/Quote Review meetings, including identifying required participants and approval levels, scheduling meetings, and preparing required documentation. \nTrack governance decisions, approvals, action items, and outstanding requirements through completion. \nMaintain accurate governance records and supporting documentation within CRM and established company systems. \nProactively follow up with stakeholders and escalate outstanding requirements when necessary to keep reviews and approvals on schedule.\nPost-secondary education in Business Administration, Marketing, Communications, or a related discipline is preferred. \nSupport Proposal Development and Submissions\nSupport Proposal Specialists, Pursuit Teams, and Subject Matter Experts with the development and coordination of proposals, RFQs, RFPs, and other customer submissions. \nAssist with gathering and organizing required proposal information, supporting documentation, and contributor inputs. \nDraft and update non-technical content such as project experience, team resumes, and corporate qualifications. \nFormat proposal and prequalification documents to ensure professional presentation and alignment with company standards. \nReview documents for completeness, accuracy, consistency, responsiveness, and compliance prior to submission. \nSupport final document production and electronic submissions through public and private bidding portals.\nMaintain Proposal Content and Resources\nMaintain approved proposal content, project experience, resumes, templates, and other frequently requested information within SharePoint and Microsoft Teams. \nMaintain document integrity and version control to ensure current, approved information is used in customer-facing submissions. \nSupport the continued standardization and improvement of proposal templates, tools, trackers, and processes. \nMaintain organized proposal and prequalification documentation to support efficient retrieval and reuse of information.\nSupport Commercial Development Administration\nMaintain proposal, prequalification, governance, and opportunity information within established trackers, CRM, and other internal systems. \nSupport reporting and administrative activities for the Commercial Development and Proposals team. \nManage multiple concurrent assignments and deadlines, proactively communicating priorities, risks, or required support. \nPerform other administrative and coordination duties as required to support the effective operation of the Commercial Development and Proposals function.\nSpark Power Employee Benefits and Perks:\nDiverse customer base-including: industrial, commercial and institutional\nCompetitive wages \nExcellent benefits package with flexible options and wellness spending accounts\nRRSP\nHands-on and supportive leadership team\nContinuous training and skills improvement including Spark U and external training\nEmployee referral bonus program\nCorporate discounts (hotels, travel, insurance, retail..)\n…much more\nDo you have the Spark? Here’s what we’re looking for:\n2-4 years of experience in proposal coordination, project coordination, marketing, business administration, or a similar support role, preferably within construction, engineering, utilities, or professional services. \nStrong organizational and time-management skills with the ability to manage multiple assignments and competing deadlines. \nHigh attention to detail and a demonstrated commitment to accuracy and quality. \nStrong follow-through and accountability for assigned tasks and deadlines.\nSound problem-solving skills, including the ability to identify issues, determine appropriate next steps, and escalate when required. \nStrong written and verbal communication skills and the ability to work effectively with stakeholders across different functions and levels of the organization. \nStrong proficiency in Microsoft Office Suite, Microsoft Teams, SharePoint, and Adobe Acrobat, with intermediate or better Microsoft Word formatting skills. \nExperience with public tendering and/or customer compliance portals such as Merx, Bids and Tenders, Ariba, ISNetworld, Avetta, or similar systems is an asset. \nExperience supporting proposals, RFQs, RFPs, prequalification's, or other deadline-driven customer submissions is an asset. \nAbility to appropriately leverage AI and digital tools to support productivity while applying independent judgement, critical thinking, and quality control. \nWho is Spark Power?\nSpark Power is the leading independent provider of end-to-end electrical services and operations and maintenance services to the industrial, utility, and renewable asset markets in North America. We work to earn the right to be our customers’ Trusted Partner in Power™. Our highly skilled and dedicated people, located in the communities we serve, combined with our knowledge of the power industry, technology expertise, and commitment to safety, ensures we deliver the right solutions that keep our customers’ operations up and running today and better equipped for tomorrow.\nSpark Power welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.\n#sparkyourcareerHP","description_format":"text","description_chars":7113,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Power Grid","Construction"],"lifecycle":[{"event":"open","at":"2026-10-26T20:36:13Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":37,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/spark-power-proposal-coordinator-2","json_url":"https://alion.io/job/spark-power-proposal-coordinator-2.json","meta":{"generated_at":"2026-10-27T14:25:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2927,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":450049},"rest":"https://alion.io/mcp/rest/get_company?id=450049"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fspark-power-proposal-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fspark-power-proposal-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fspark-power-proposal-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/spark-power-proposal-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fspark-power-proposal-coordinator-2"}]}