{"id":2217304,"url":"https://alion.io/job/spartannash-fleet-maintenance-coordinator","title":"Fleet Maintenance Coordinator","company":{"id":2035560,"name":"SpartanNash","domain":"spartannash.com","url":"https://alion.io/company/spartannash","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Norfolk, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":18,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":36000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-22T00:00:00Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-10-11T00:08:19Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"As a member of the C&S Wholesale Grocers family of companies, SpartanNash is a food solutions company that delivers the ingredients for a better life. A distributor, wholesaler and retailer with a global supply chain network, SpartanNash distributes grocery and household goods, including fresh produce and the Our Family® portfolio of products, to locations in all 50 states.\nOur braggingly happy team members - ranging from bakery managers to order selectors; from IT developers to vice presidents of finance; from HR Business Partners to export specialists - create braggingly happy customers spanning national accounts, independent and chain grocers, e-commerce retailers, U.S. military commissaries and exchanges, and the Company’s own brick-and-mortar grocery stores, pharmacies and fuel centers.\nReady to contribute to the success of our food solutions company? Apply now!\nLocation:\n1133 Kingwood Avenue - Norfolk, Virginia 23502COMPENSATION: Hourly rate $18 - $24 depending on experience\nBENEFITS: Excellent benefits package, including PTO and 7 paid holidays. Eligible for healthcare (single and family) first of the month following date of hire. 401(k) plan with employer match available. Employer paid Life Insurance, Short Term and Long-Term Disability. Paid Parental Leave after six months.\nPosition Summary:\nThis role is responsible to provide administrative and accounting fleet and maintenance compliance support within the distribution center. Administer fuel purchase related data, perform transportation related accounting functions and maintain tracking files of fleet equipment, permits and licenses.\nHere's what you’ll do:\nAdminister fuel purchase data to include: Monitor fuel prices, track fuel deliveries and usage via software systems, purchase and/or verify fuel purchases, reconcile fuel purchases to use, and code and process fuel invoices for payment; Audit fuel transactions, run reports and submit fuel usage information for metrics/KPI and government reporting; and Generate fuel surcharge fees for customer billing based on PADD II pricing. \nPerform a variety of accounting tasks such as accurately auditing, verifying and coding department invoices, balancing and reconciling accounts, creating journal entries and accounting transactions, completing financial inventory reconciliation and reviewing reports as required for financial period close. \nEnsure DOT (Department of Transportation), EPA (Environmental Protection Agency), DMV (Department of Motor Vehicle) and IFTA (International Fuel Tax Association) files and documentation such as miles by state, vehicle license plate, etc. are accurate and in compliance with state and federal laws/regulations. \nEnsure accurate and timely information in order to maintain compliance in fuel reporting, licensing, and insurance. \nAct as point of contact for internal and external customers related to license status, vehicle permits and other fleet related questions and issues. Work directly with governmental agencies (i.e., Department of Motor Vehicle) to process required registration, licenses and permits for fleet. \nReview time and attendance for maintenance garage and ensure timely and accurate calculations of related payroll data within the Payroll/HRIS system. \nValidate the accuracy of data and coordinate with Corporate Payroll department, as necessary, to ensure payroll data is available by required deadline to ensure timely processing. Resolve any issues and/or respond to questions from associates in a timely manner. \nTrack company and rental equipment (i.e., tractor/trailers VIN #s, etc.) in necessary software systems to include maintenance, fuel, leasing and rental programs and to reconcile equipment to vendor invoices and equipment maintenance (i.e., DOT inspections, etc.). \nPrepare reports and/or generate compliance reports and summarize data as needed. \nProcess invoices, new vendor requests and research and reconcile vendor and/or department invoice issues. \nAssist with associate expense reimbursements and other related administrative duties as necessary. \nMaintain department office supply inventory and order supplies as needed. \nAdditional responsibilities may be assigned as needed. \nHere’s what you’ll need:\nHigh School Diploma (Required) or GED required. \nCollege degree or college course work in Business Administration, Accounting or related area preferred. \nThree years' experience in Accounting, Purchasing or related administrative support. \nExperience or knowledge of Department of Transportation (DOT) regulations and compliance strongly preferred. \nGood written and verbal communication skills; ability to interact with government entities and internal and external customers. \nGood organizational, prioritization, multi-tasking skills, and good data entry, research and attention to detail skills. \nStrong mathematical aptitude and knowledge of accounting principles. \nKnowledge of database software and systems (i.e., accounting, payroll, etc.), onboard computer software systems and fleet maintenance software (square Rigger) strongly preferred. \nMust be proficient in MS Office (Word and Excel). \nPhysical Requirements:\nThe physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. \nMust frequently sit, walk and stand, use hands to handle, grasp, and twist objects, tools, or controls, and use both feet for repetitive movements as in operating foot controls. Must frequently walk, talk, crouch, kneel, bend, stoop, twist, and reach with the hands and arms. Ability to lift up to 75 pounds with assistance as needed. While performing the duties of this position, employees are subject to a warehouse environment and may frequently be exposed to changes in temperature and humidity based on assignment. The noise level in the work environment is usually moderate to high. Employees must be able to work weekends, holidays, days and night hours, and overtime as necessary and as assigned, and must be able to work in the condition specified for 8-10 hours shift as assigned. Travel requirements vary by assignment.\nAs part of our People First culture, SpartanNash is proud to offer a robust and competitive Total Rewards benefits package.\nSpartanNash is an Equal Opportunity Employer that invests in Associate development, recognizes and celebrates success, fosters two-way communication, and promotes a sense of belonging. We are committed to providing equal employment opportunities to all individuals, including those with disabilities and Veterans.\nWe are not able to sponsor work visas for this position.","description_format":"text","description_chars":6753,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Fleet Management","Commerce","Wholesale"],"lifecycle":[{"event":"open","at":"2026-10-10T09:02:39Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":142500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.73,"p_room":0.75,"age_days":19,"expected_fill_days":25,"reasons":["conf:4","win:late","comp:brand"],"computed_at":"2026-10-11T04:44:39Z"},"pay":{"stated_usd_annual":36000,"is_top_pay":false},"html_url":"https://alion.io/job/spartannash-fleet-maintenance-coordinator","json_url":"https://alion.io/job/spartannash-fleet-maintenance-coordinator.json","meta":{"generated_at":"2026-10-11T04:44:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3796,"day_limit":5000,"remaining_today":1204,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2035560},"rest":"https://alion.io/mcp/rest/get_company?id=2035560"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fspartannash-fleet-maintenance-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fspartannash-fleet-maintenance-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fspartannash-fleet-maintenance-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/spartannash-fleet-maintenance-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fspartannash-fleet-maintenance-coordinator"}]}