Office Manager

Overview

Are you a passionate about driving efficiency and fostering a collaborative work environment? As the Office Manager, you will manage office administration, facilities management and employee support for our project site, ensuring smooth operations.

You will join the Palisades Tunnel Project, a major component of the Hudson Tunnel Project (HTP), awarded by the Gateway Development Commission to SPC FlatironDragados Lane JV. This transformative infrastructure project will construct the first mile of twin tunnels on the New Jersey side of the Hudson River, including two tunnels approximately 1.55 km long, six cross passages, concrete tunnel lining installation, and the construction of the new Hudson County Shaft used for Tunnel Boring Machine removal. This is a unique opportunity to contribute to a landmark transportation project that will enhance rail connectivity and infrastructure between New Jersey and New York.

How You Will Make an Impact

• Trains and supervises project office managers and administrative staff on company policies and documentation procedures.
• Reviews and approves office supply orders and equipment service contracts for all locations in assigned district.
• Arranges travel, coordinates and submits expense reports for district leadership in a timely, accurate and complete manner.
• Generates financial and administrative reports for district leadership as needed.
• Oversees onboarding and orientation for new hire employees, including process for drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
• Oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
• Oversees and audits process for tracking and processing weekly payroll at project site to ensure accurate and complete records submitted to assigned regulatory agencies and company payroll department.

Who You Are

• High School Diploma or GED required.
• 7+ years administrative experience in construction industry required.
• Experience working with Equal Employment Opportunity (EEO) Compliance (US Only), Davis Bacon Act (US Only) and Union Labor Relations required.
• Proven leadership and influencing skills. Able to train, mentor and support office management staff within district.
• Advanced knowledge of construction industry and project business procedures.
• Proven knowledge of accounting, invoice tracking and accounts payable cost coding in the construction industry.
• Advanced knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
• Able to maintain strict confidentiality and discretion with company and personnel information.
• Knowledge of union and certified payroll requirements and record keeping preferred.

Why Join Our Team

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

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