{"id":520991,"url":"https://alion.io/job/specialized-com-store-administrator-inventory-control","title":"Store Administrator & Inventory Control","company":{"id":39707,"name":"Specialized.com","domain":"specialized.com","url":"https://alion.io/company/specialized-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":91,"open_postings":26,"ghost_share":0,"stale_share":0.154,"repost_share":0,"time_to_fill_p50_days":72,"computed_at":"2026-09-28T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Stellenbosch, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":22000,"period":"year","method":"role_country_seniority_unknown","sample_n":25},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Oracle","optional":false}],"status":"live","first_seen_at":"2026-07-29T00:00:00Z","employer_posted_date":"2026-07-29","last_verified_at":"2026-09-29T02:05:29Z","board_verified":true,"closed_at":null,"days_open":62,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":62},"description":"Store Administrator & Inventory ControlJob Description: Store Administrator & Inventory Control\nOrganization: Specialized Bicycle Components South Africa (Pty) Ltd\nLocation: Stellenbosch Retail Store\nPosition Title: Store Administrator & Inventory Control\nReports To: Store Manager\nRole Purpose\nThe Store Administrator & Inventory Control Specialist is responsible for ensuring accurate stock management, seamless back-office operations, and efficient invoice processing. This role supports the store team by maintaining inventory integrity, optimizing stock flow, and contributing to an exceptional customer experience in line with The Specialized Way.\nKey Responsibilities\nInventory & Stock Control\nMaintain accurate inventory records for all SKUs and product descriptions.\nCreate and update products in the system.\nMonitor pricing and margins; manage re-pricing and clearance promotions.\nInvestigate and resolve stock discrepancies between Lightspeed and Oracle.\nPlan and execute stock counts and cycle counts.\nProcess stock adjustments and replenishment orders.\nManage receiving of stock and ensure timely processing.\nGenerate aging reports to identify slow-moving products.\nCoordinate shipping and collections with suppliers and retailers.\nAccounts & Financial Administration\nAccurately record and track all supplier invoices.\nSubmit invoices for payment promptly to avoid delays.\nLoad, approve, and process invoices in Oracle.\nEnsure correct allocation to expense and control accounts.\nSales Support\nManage debtors (parked sales) and follow up on outstanding transactions.\nMaintain and update the customer database.\nTrack and follow up on special orders with customers and suppliers.\nProvide assistance with sales on the shop floor when required.\nOperational & Administrative Duties\nProcess daily cash-up and upload sales files.\nConduct sales and margin analysis, including seasonality and expense trends.\nDeliver customer-centric communication via phone, email, and written correspondence.\nContribute to a positive team environment and uphold The Specialized Way principles.\nIdentify and implement continuous process improvements.\nSupport customer relationship building and problem-solving initiatives.\nMaintain organized and clean storage areas.\nAssist with onboarding and training of new employees.\nParticipate in staff meetings, trade shows, demo days, and events as needed.\nAdhere to all company policies and operational processes.\nPerform additional duties as assigned to support store operations.\nSkills & Competencies\nStrong organizational and time-management skills.\nProficiency in Excel and retail systems (Oracle, HubTiger).\nExcellent verbal and written communication skills.\nAbility to work in a fast-paced, high-volume environment.\nStrong problem-solving and analytical abilities.\nTeam-oriented mindset with proactive and creative thinking.\nPreferred Experience\nLeadership experience in retail or inventory management.\nBackground in the cycling industry or consumer products.\nPrevious retail store experience highly advantageous.","description_format":"text","description_chars":3048,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce"],"lifecycle":[{"event":"open","at":"2026-09-08T01:10:40Z"}],"liveness":{"score":36,"band":"fade","label":"Fading","p_open":1,"p_active":0.598,"p_room":0.6,"age_days":61,"expected_fill_days":72,"reasons":["conf:1","velocity","win:late","crowd:"],"computed_at":"2026-09-28T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/specialized-com-store-administrator-inventory-control","json_url":"https://alion.io/job/specialized-com-store-administrator-inventory-control.json","meta":{"generated_at":"2026-09-29T03:09:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2854,"day_limit":5000,"remaining_today":2146,"minute_limit":60,"resets_at":"2026-09-30T00:00:00Z"}}}