{"id":3487587,"url":"https://alion.io/job/speer-technologies-executive-assistant","title":"Executive Assistant","company":{"id":4076754,"name":"Speer Technologies","domain":"speer.io","url":"https://alion.io/company/speer-io","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"D","score":52,"open_postings":10,"ghost_share":0.8,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45000,"max":null,"currency":"CAD","period":"year","gross":null,"usd_annual":32062},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-05-24T23:34:26Z","employer_posted_date":"2026-05-24","last_verified_at":"2026-11-07T19:03:50Z","board_verified":true,"closed_at":null,"days_open":166,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":166},"description":"Who we are!\nSpeer Technologies is a dynamic technology hub based in Toronto, partnered with some of the largest technology incubators in the Greater Toronto Area. We are a team of passionate innovators and open-minded thinkers, dedicated to building groundbreaking technologies. Our products are on the path to receiving provisional patents, with partnerships spanning Italy, Germany, California, and France.\nAs a startup, we thrive on creativity, collaboration, and the drive to push boundaries. Our fast-paced environment offers exposure to a variety of programming languages, software, and work environments, ensuring a rich learning experience. We provide ample opportunities for personal and professional growth, all while fostering an inclusive and barrier-free workplace.\nSpeer is an equal opportunity employer and is committed to providing an inclusive and barrier-free recruitment process. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process.\nPlease advise Speer of any accommodations you may require to ensure your equal participation in the recruitment and selection process. Information received relating to accommodation measures will be addressed confidentially.\nWhy Speer Technologies?\nDirect exposure to C-suite leadership in a high-impact support role\nFast-paced environment where priorities evolve quickly\nOpportunity to grow alongside a scaling technology company\nWork at the intersection of operations, communication, and strategy\nInclusive and collaborative culture.\n Role Overview\nWe're looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate - spanning calendar management, inbox coordination, cross-team communication, and day-to-day operational support for C-suite leadership.\nThis is a hybrid role based in Toronto, ON, balancing remote flexibility with regular in-office attendance to support meetings, coordination, and team collaboration.\nYou'll serve as a central point of contact for leadership - keeping executives organized, informed, and focused on what matters most, while ensuring communication flows clearly across the organization.\nKey Responsibilities\nExecutive Support\nOwn complex executive calendars, proactively managing scheduling priorities and resolving conflicts\nMonitor, organize, and draft responses across executive email inboxes\nCoordinate meetings, set agendas, and track follow-up actions with internal and external stakeholders\nRelay information and communications clearly between executives and their teams\nPrepare briefing materials, meeting summaries, and supporting documents for leadership discussions\nAssist with travel coordination and logistics as needed\nOperational Coordination\nTrack action items and follow-ups arising from executive meetings and conversations\nPartner with teams to maintain alignment on priorities and upcoming deadlines\nHandle sensitive and confidential information with professionalism and care\nSupport reporting, documentation, and operational visibility for leadership\nCross-Functional Communication\nCoordinate with operations, product, and business teams on executive requests and priorities\nAssist with presentations, internal communications, and leadership updates\nHelp maintain consistent and clear communication across departments\nSkills & Qualifications\n3+ years of Executive Assistant experience, ideally supporting senior or C-suite leaders\nProven ability to manage complex calendars and executive communications in a fast-paced environment\nProficiency with Google Workspace, Microsoft Office, and Slack\nStrong written communication skills and a polished, professional presence\nHigh degree of discretion when handling confidential information\nExcellent organizational, multitasking, and prioritization abilities\nComfortable picking up new tools and adapting to evolving systems\nCalm, proactive, and solution-oriented - 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