CIS Asset Management Specialist

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting  

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID - HQ-AIRCOM-0001

Role Background

This requirement addresses the need for proper accountability and management of Deployable Communication and Information Systems (D-CIS) currently deposited at the DACCC.

At present, D-CIS systems are not fully recorded in any centralized logistics system. Certain components are owned by NCIA, while others were procured through NSPA. However, the D-CIS capabilities were delivered as complete systems, and individual components have not been systematically registered in any logistics system of record.

As DACCC is now the designated user and responsible authority on behalf of ACO for managing this equipment, there is currently no clear guidance on which items should be recorded in which system. DACCC therefore requires expert support to:

• Identify all equipment components;
• Determine the appropriate system of record for each item;
• Input and manage the data within the relevant systems.

DACCC personnel do not possess the required system expertise. Additionally, only two of five authorized posts are currently occupied. During the last AIRCOM AI visit, related to the DACCC trial structure, it was agreed that, of the five posts currently identified in the Post Establishment (PE), three additional posts should be created to adequately manage all logistics tasks related to the Warehouse.

Until additional posts can be covered by nations or converted into temporary civilian positions, contractor support is essential.

Role Duties and Responsibilities

• Identify and inventory all D-CIS-related equipment within DACCC facilities;
• Determine the appropriate system of record (e.g., NDSS, NCIS) for each item;
• Input all relevant data into the appropriate system;
• Conduct physical inspections of warehouses and storage containers every two months;
• Ensure all items are identified, labeled, and properly recorded;
• Apply barcodes to all identified items and register them in the system;
• Support the execution of a complete floor-to-book inventory;
• Provide administrative and analytical support to the CSS Division in relation to the tasks described above, including the collection and consolidation of data, as well as the preparation of reports and inventories in compliance with NATO Financial Rules and ISPAS recommendations.

Deliverables:

• D-CIS-related equipment inventory shall be presented monthly by the Contractor to the CSS Division;
• Detailed written reports of physical inspections conducted in warehouses and storage containers shall be submitted to the CSS Division by the Contractor;
• A final written report shall be submitted by the Contractor to the CSS Division at the end of the performance period of the contract consisting of the following:
  • The number of equipment items identified, entered into systems, labeled, warehouse inspections completed, discrepancies resolved, and improvements in asset accountability.
  • Provide the final inventory status, including equipment accounted for, items still requiring identification, missing or unserviceable equipment, items needing further investigation, and equipment at deployed locations.
  • Inspection activities to include dates, warehouse conditions, storage compliance, labeling status, discrepancies found, and corrective actions taken.
  • Document challenges such as unidentified equipment.
  • Offer recommendations to improve inventory complete.
• A complete floor-to-book inventory shall be submitted by the Contractor to the CSS Division at the end of the performance period of the contract.

Essential Skills, Experience and Certifications

• NATO Depot and Supply System (NDSS);
• Inventory systems like Enterprise Business Application used by NCIA and manufacture
• applications for managing the radar systems;
• Telecommunication/CIS equipment identification (e.g., DADR, GAG).
• At least two years of proven experience in inventory and asset management;
• Demonstrated expertise in relevant systems of record;
• Knowledge of item identification and data recording processes;
• Have at least two years of familiarity with Telecommunication/CIS systems and associated components;
• Strong analytical skills and attention to detail
• Ability to work independently and within a multinational team.

Desirable Skills, Experience and Certifications

• Experience in international or governmental environments.

Language Proficiency

• Business English

Working Location

• Poggio Renatico, Italy 

Working Policy

• Full time On-site

Travel

• Occasional travel to other deployed locations within NATO nations to identify and inventory D-CIS equipment that may be deployed throughout the duration of the contract

Security Clearance

• Valid National or NATO Secret personal security clearance