{"id":2380494,"url":"https://alion.io/job/spineart-compliance-administrative-assistant","title":"Compliance Administrative Assistant","company":{"id":2407390,"name":"Spineart","domain":"spineart.com","url":"https://alion.io/company/spineart","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Plan-les-Ouates, Switzerland"],"countries":["CH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-16T00:00:00Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-11-05T08:09:32Z","board_verified":true,"closed_at":null,"days_open":50,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":50},"description":"Are you passionate about maintaining the highest standards of compliance and administrative excellence?\nDo you want to join an innovative medical device company where you will play a key role in supporting regulatory processes, ensuring documentation accuracy, and upholding our commitment to integrity?\nIf yes, come to join our legal team!\nAs Compliance Administrative Assistant\nYou will provide administrative support to the Legal & Compliance department in all activities related to interactions with Healthcare Professionals (HCPs), including contracts, transparency reporting, and other compliance-related requirements.\nYour main responsibilities will be:\nContract management\nPrepare, track, and archive contracts, including consultant agreements, Non-Disclosure Agreements (NDAs), sponsorships, hospitality agreements, grants, and other related documents.\nReview supporting documentation for completeness and accuracy prior to approval.\nFollow up on contract execution and signature processes.\nTransparency and compliance\nPrepare and submit regulatory disclosures and filings (CNOM, EPS, MDEON, Transparency reporting, etc.).\nCollect and maintain information required to meet transparency reporting obligations.\nMonitor and track compliance-related files to ensure completeness and timely processing.\nSystems Management\nEnter, update, and maintain contract and Third-Party information within the Contract Lifecycle Management (CLM) system.\nAdministrative Support\nManage the Legal & Compliance and Grants shared mailboxes.\nOrganize meetings, take meeting notes, and draft meeting minutes.\nProvide general administrative support to the Compliance team.\nYour profile:\n2 to 5 years of experience in an administrative support role, preferably within the medical device, pharmaceutical, healthcare, or other regulated industries.\nAdvanced proficiency in Microsoft Office applications;\nExperience with a Contract Lifecycle Management (CLM) system is highly desirable.\nFluent in French and English, with excellent written and verbal communication skills.\nProficiency in one or more additional European languages is a plus.\nExcellent organizational and follow-up skills.\nStrong attention to detail and commitment to accuracy.\nProactive mindset and ability to adapt to changing priorities.\nReliable and able to manage responsibilities effectively.\nProfessional discretion and strong respect for confidentiality.\nAbility to work independently as well as collaboratively within a 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