{"id":2568250,"url":"https://alion.io/job/spiria-administrative-coordinator","title":"Administrative Coordinator","company":{"id":58171,"name":"Spiria","domain":"spiria.com","url":"https://alion.io/company/spiria","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Montreal, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25,"max":null,"currency":"CAD","period":"hour","gross":null,"usd_annual":36000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Google Workspace","optional":false},{"name":"Miro","optional":false},{"name":"Slack","optional":false},{"name":"Trello","optional":false}],"status":"live","first_seen_at":"2026-10-14T19:22:21Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T21:22:17Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"To keep our operations running smoothly, we are looking for a proactive, resourceful and dedicated person with a knack for finding solutions. In this pivotal role across Spiria’s departments, you will support teams with administrative, logistical and other matters. You will work with colleagues both in the office and remote.\nAs Administrative Coordinator at Spiria, you will:\nKeep the office stocked with food and supplies, and oversee coffee machine maintenance;\nHandle building-related matters (air conditioning, employee and visitor access, equipment deliveries, etc.);\nArrange travel and accommodation for employees on the road;\nManage supplier relationships, obtain quotes, and follow up on orders and invoices;\nPlan, organize and coordinate corporate events and social activities;\nCoordinate logistics for one-off workspace projects, such as an office move or reconfiguration;\nProvide administrative support to various departments: taking meeting minutes, preparing documents, tracking deadlines, and maintaining and filing records;\nWelcome visitors, clients and candidates, and prepare meeting rooms;\nSuggest improvements to make administrative processes simpler and more efficient.\nThe keys to your success:\nAt least 2 years of experience in administrative support, event planning, customer service or a similar role;\nStrong command of Microsoft 365, AI tools and apps commonly used in a professional setting (Slack, Canva, Google Workspace, Miro, Trello, etc.);\nExcellent French and English, spoken and written;\nOrganized, rigorous and detail-oriented, with the ability to juggle multiple priorities;\nResourceful and autonomous, and energized by the unexpected;\nDiscretion and professionalism in handling confidential information;\nEmpathy, a service mindset and a talent for building and maintaining strong relationships.\nEmployment détails:\nIn-person presence at the Montreal office required at least 3 days a week;\nStarting hourly wage: $25.00, based on a 25-hour work week (Possibility of moving to a full-time position.)\nWhat we offer:\n3 weeks of vacation (or more, depending on experience);\n5 days off over the holiday season;\nFlexible days off for personal reasons and life’s unexpected events;\nAnnual Spiri-Flex 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