{"id":4226632,"url":"https://alion.io/job/spokane-county-administrative-support-specialist-3","title":"Administrative Support Specialist 3","company":{"id":1817702,"name":"Spokane County","domain":"spokanecounty.gov","url":"https://alion.io/company/spokanecounty-gov","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-11-15T07:52:55Z"}},"role":"Customer Success","role_family":"Customer Success","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":41067,"max":57525,"currency":"USD","period":"year","gross":null,"usd_annual":57525},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-12T00:00:00Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-15T02:27:25Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Note: Current Employees must use theWorkday Dashboardcareer section to apply for this position.\nEmployee Type:\nRegularDepartment:\nDistrict CourtSalary:\n$41,067.00 - $57,525.00 Annually / $3,422.25 - $4,793.75 Monthly / $21.06 - $29.50 HourlyScheduled Weekly Hours:\n37.5Overtime Eligibile:\nYesJob Posting Date Range:\n11/12/2026 - 11/30/2026Job Summary:\nGENERAL PURPOSEThis position performs a variety of basic and routine clerical duties such as keyboarding or typing forms, letters, record entries, and other material, answers telephones, processes documents and records, extracts and compiles records or data, responds to inquiries concerning services and procedures, maintains and monitors established record keeping, collects and receipts fees, filing, and data base systems in support of office or unit operations. The position allocated to this class differs from the Administrative Support Specialist 1 classification by the routine nature of the clerical duties. Duties are recurring and accomplished by following established work methods or procedures. Within established guidelines, independently organizes, prioritizes and initiates work activities. Decision making authority (discretion) is limited to choice of appropriate methods or procedures. Guidance is provided in new or unusual situations. Deviation from established methods, procedures, or guidelines requires approval. Work is periodically reviewed to verify compliance with policies, procedures and standards.\nJob Description:\nThe following documents are required to be submitted with your application. Applications that do not include all required documents may not be considered:\nResume\nCover Letter\nESSENTIAL JOB FUNCTIONS\nAnswers incoming calls; takes messages as appropriate; directs caller to correct individual. \nReceives and resolves or refers citizen complaints to appropriate authorities.\nTypes legal documents, letters, narrative and statistical reports, minutes, agendas, contracts, bids, etc. using typewriter or word processing program. \nProofreads and corrects drafts for grammar, punctuation, spelling, and format. \nTakes dictation and/or transcribes from tapes and answers correspondence. \nCompiles data based on research techniques and on statistical compilations which require an understanding of department programs, policies and procedures. \nDrafts financial, statistical, narrative, and/or other reports as requested.\nFollows up on actions of a court, committee, board, etc. to ensure that decisions are implemented, documents are prepared and appropriate parties notified.\nResolves errors by researching causes and/or remedies which may require contacting the public, vendors or public and private agencies, groups or individuals.\nMaintains filing systems by deleting, purging and destroying records in accordance with established procedures.\nTakes and transcribes minutes and/or records hearings and meetings; prepares and distributes follow up materials.\nReceives work from various sources and reviews and/or processes it for administrative use.\nOrganizes, prioritizes and coordinates production into a usable form for management’s analysis, review and/or release.\nProvides the public or other clients with information and/or policy and procedure guidelines regarding a wide variety of issues requiring the highest degree of tact, judgment and confidentiality.\nResponds to public inquiries in a courteous manner; answers inquiries in person and in written correspondence.\nReviews for completeness, accuracy or eligibility a variety of routine documents such as correspondence, application or claim forms, agreements and permits.\nSchedules appointments, meetings, interviews, and/or rooms; makes travel or event arrangements; handles conference or event registrations.\nProcesses and/or enters data or information in computer system; computes fees and issues relevant forms within statutory or office policy limitations; receives and issues receipts for payments for licenses, permits, services, etc.\nRecords documents; prepares documents for recording identifying and logging key items for document recall; logs and tracks submitted and returned documents.\nPrepares payment invoices, performs data entry and generates payment vouchers; reconciles statements and vendor invoices.\nPerforms payroll duties such as time and wage computation and leave accrual and usage; prepares personnel action forms; orders departmental and office supplies; prepares vouchers and makes purchases.\nMaintains stockroom including ordering, restocking inventory, bookkeeping, and bill paying. \nPrepares legal mailings/certifications as required by state and local laws; prepares letters and supporting documents for Board, Committee, or Hearing Body agenda items; arranges for meetings, conferences and hearings. \nMay assign, instruct and check the work of others on a regular and on-going basis.\nIn addition to the duties listed, individuals in this classification may also perform the duties of the lower level Admin. Support Specialist classification series.\nPerforms other related duties as required/assigned.\nPurchasing\nManages vendor/supplier registration and updates.\nProcess Accounts Payable and Accounts Receivable transactions.\nAssist in the management of supplier accounts\nEDUCATION AND EXPERIENCE REQUIREMENTS\nHigh School Diploma or GED equivalent. \nThree (3) years of general office or related specialty work experience. \nMay substitute coursework or training in office practices, secretarial science or other related areas for up to two (2) years of the required work experience. \nKNOWLEDGE, SKILLS, AND ABILITIES\nKnowledge of grammar, spelling and punctuation.\nKnowledge of file maintenance techniques.\nKnowledge of customer service techniques.\nKnowledge of terminology, and basic procedures in area of assignment.\nKnowledge of phone etiquette.\nKnowledge of modern office practices and procedures.\nSkilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.\nSkilled in establishing and maintaining effective working relationships with co-workers, supervisors, officials and the general public.\nSkilled in creating and maintaining filing systems.\nSkilled in answering phones and greeting visitors.\nSkilled in applying customer service techniques.\nSkilled in preparing technical reports.\nSkilled in performing basic mathematical calculations.\nSkilled in using office equipment such as phones, copiers, calculators and fax machines.\nSkilled in using computer and related software applications.\nSkilled in advanced word processing.\nAbility to handle interruptions efficiently and effectively.\nAbility to assign and check the work of others.\nAbility to research and prepare technical reports.\nAbility to follow work direction.\nAbility to be detail-oriented\nAbility to work in an environment that requires a high degree of accuracy\nBEHAVIORAL STANDARDS\nAll County employees are responsible for contributing to a safe and positive work environment, actively demonstrating the County values in their daily work and interactions:\nRespect: Appreciating and valuing customers, other County employees and County leadership by showing courtesy, friendliness and fairness. Communicating in a productive and professional manner. \nAccountability: Honoring and delivering on commitments by taking responsibility for personal actions and results; being a responsible steward of public resources and the trust County residents have placed in each of us.\nIntegrity: Modelling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.\nInnovation: Striving for excellence by actively pursuing opportunities for new and improved methods, procedures or technologies; fostering an environment of engagement and empowerment and embracing continuous improvement.\nWORKING CONDITIONS \nThe work environment is primarily inside, where the noise and temperature levels are moderate.\nTo perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. As every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may reasonably be considered incidental in the performing of their duties as though they were included in this job description.\nTotal Compensation:\n$52,566 - $73,632 AnnuallyTotal compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.\nPlease select the link below to view Spokane County Benefits:\nBenefits | Spokane County, WA","description_format":"text","description_chars":9066,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Public Administration & Local Government"],"lifecycle":[{"event":"open","at":"2026-11-13T08:16:14Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":38,"reasons":["conf:5","win:early"],"computed_at":"2026-11-15T07:52:55Z"},"pay":{"stated_usd_annual":57525,"is_top_pay":false},"html_url":"https://alion.io/job/spokane-county-administrative-support-specialist-3","json_url":"https://alion.io/job/spokane-county-administrative-support-specialist-3.json","meta":{"generated_at":"2026-11-15T12:15:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2034,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1817702},"rest":"https://alion.io/mcp/rest/get_company?id=1817702"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fspokane-county-administrative-support-specialist-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fspokane-county-administrative-support-specialist-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fspokane-county-administrative-support-specialist-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/spokane-county-administrative-support-specialist-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fspokane-county-administrative-support-specialist-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4226632}},{"tool":"search_jobs","arguments":{"company":"spokanecounty.gov","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4226632},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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