{"id":2636664,"url":"https://alion.io/job/spu-administrator-hr-operations","title":"Administrator: HR Operations","company":{"id":2385290,"name":"SPU","domain":"spu.ac.za","url":"https://alion.io/company/spu-ac-za","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Simplify","truth_index":null},"role":"HR","role_family":"HR","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kimberley, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":23000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":10},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-15T17:33:23Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-21T09:49:32Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Purpose The purpose of this position is to provide an accurate and effective administration of all the SPU staff personnel and salary-related details on the HR System.\nMinimum Requirements\nNational Diploma (NQF6) in Human Resources\nAt least two years’ relevant HR experience\nComputer literate\n\nRecommended requirements\nITS experience would be an added advantage\nExposure to HR practices in a Higher Education environment.\nDuties and Responsibilities\n\n1. Recruitment and Selection Administration\nAssist in the booking and preparation of venues\nPrepare the recruitment files for HR\nAssist with and coordinate logistics with candidates\nCoordinate availability of relevant audio-visual equipment with ICT\nObtain relevant documentation from candidates\n2. Data Capturing\nAcquire relevant appointment documentation\nAssist with data capturing\nEnsure employee files are up to date\nFile documentation\n3. Staff Queries\nAssist with all internal and external HR related inquiries or requests and direct to relevant HR staff.\nAssist with drafting employment confirmation letters\nFinalise target group\nMemorandum approval/s (quotations)\nPre-Assessment\nDuring training:\nPrepare and distribute training materials and resources\nEnsure compliance with training requirements and standards\nSupport trainers and facilitators during sessions\nPost-training:\nTrack employee participation and progress (POE submission /compliance)\nTrack moderation finalisation by service provider (SORs)\nSubmit SORs to SETA to initiate tranche payments\nPost assessments\n3-month post assessment\n4. Administration Benefits\nPrepare and liaise with relevant HR staff members on benefit spreadsheets and/or staff sheets\nCompare benefit lists from third parties with system inputs\nAdvising staff on relevant benefit processes\n5. Learning and Development\nAssist and schedule internal and external training sessions that meet strategic objectives\nAssist in the assessment of training needs (skills audit) in collaboration with department managers\nAssist with compilation of Workplace Skills Plan/Annual Training Plan\nAct as scribe of the Skills Development Committee\nUpdate records on the Learning Management System (LMS)\nEffective and efficient stakeholder engagement (SETAs/ Premiers office, etc)\nEnsure documentation to initiate tranche payments are timeously made.\nMaintain accurate training records and documentation (SharePoint/attendance registers)\nPrior training:\nCommunicate training opportunities to employees\n6.FilingEnsure all relevant staff information is correctly filed, including recruitment and selection data,\nEnsures filles are open for all new appointments,\nSort, organize and maintain records accurately,\nClassify information according to guidelines such as content, purpose, user criteria, chronological, alphabetical, or numerical order,\nManage document structuring to ensure easy finding and retrieval when required,\nManage all user requests related to documents, filing in and out of HR,\nMaintain a log of all outgoing files to ensure documents are returned in time,\nInspect the filing section periodically to ensure records are categorized properly and are being maintained in good order,\nRemove or discard outdated documents as per file maintenance procedures.\n7. Employment Relations\nRefer employee queries to Manager: ER and Senior Officer: ER\nSupport formal meetings,\nAssist with ER projects or policy implementation. \n8. General HR Administration (including Payroll)\nCoordinate all payroll data according to SPU business process and within agreed timeframes,\nCoordinate and acquire HR stationery, assets, goods and requisitions,\nAdvising staff on HR related processes\n9. Personal/Professional Development\nKeep abreast of developments within the HR discipline and its implications for SPU,\nKeep abreast of developments in professional conduct at SPU,\nRegister as a member of professional bodies to keep abreast of all developments (where appropriate),\nEngage in current professional development activities e.g. improve qualifications, and ongoing development required by professional body.\n10. Reporting\nAssist and support the Manager in providing line managers and staff with friendly and relevant HR information, \nRun monthly reports and report on data integrity\n Enquiries can be made via email at \nAssumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment.\nThis position may be subjected to assessments.\nWomen and people with disabilities are encouraged to apply.\nNote: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.","description_format":"text","description_chars":4640,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Events & Ticketing","Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-15T17:33:23Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.846,"p_room":1,"age_days":5,"expected_fill_days":20,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/spu-administrator-hr-operations","json_url":"https://alion.io/job/spu-administrator-hr-operations.json","meta":{"generated_at":"2026-10-21T14:01:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19934,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2385290},"rest":"https://alion.io/mcp/rest/get_company?id=2385290"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fspu-administrator-hr-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fspu-administrator-hr-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fspu-administrator-hr-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/spu-administrator-hr-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fspu-administrator-hr-operations"}]}