{"id":2585664,"url":"https://alion.io/job/squer-senior-sales-assistant","title":"Senior Sales Assistant","company":{"id":1949549,"name":"SQUER","domain":"squer.io","url":"https://alion.io/company/squer","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Personio","truth_index":{"grade":"C","score":65,"open_postings":17,"ghost_share":0.588,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Sales","role_family":"Sales","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vienna, Austria"],"countries":["AT"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45000,"max":65000,"currency":"EUR","period":"year","gross":true,"usd_annual":72287},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Anthropic","optional":true},{"name":"Google Workspace","optional":true},{"name":"HubSpot","optional":true},{"name":"OpenAI","optional":true}],"status":"live","first_seen_at":"2026-10-09T13:50:56Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-15T15:34:29Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":5},"description":"Description\nYou make sure SQUER's Sales Office runs smoothly, working closely with our Managing Director, our Head of Business Development, and our PMO. You support them in their day-to-day work, from meeting preparation and calendar management, to sales events and outreach. This is not a classic back-office assistant role. You pick up the phone, make sales events happen, and take ownership. You get a wide range of tasks and are trusted to deliver them.Your tasks\n1. Executive and office support (~35%)\nManage the Managing Director’s calendar and appointment scheduling, including external meetings and travel\nPrepare meetings: agendas, briefings, documents\nOrganise recurring meetings of the Sales Office, write meeting-minutes and follow up on action items\nKeep documentation, templates and simple status overviews up to date\n2. Pipeline management & sales reporting (~25%)\nKeep our CRM clean and up to date: contacts, opportunities, activities and next steps\nMake sure the team keeps its pipeline current, and follow up with colleagues when entries are missing or outdated\nOwn our sales reports: prepare them regularly, keep the numbers reliable and flag trends and gaps to management\n3. Outreach & campaigns (~20%)\nSupport the team with outreach campaigns by email and by phone\nPick up the phone confidently when needed: inviting guests, following up with contacts, arranging meetings\nWork with Marketing on campaigns and communication around events\nKeep contacts and activities up to date in the CRM\n4. Sales events & follow-up (~20%)\nPlan and run selected events for sales initiatives (e.g. client dinners, networking and community formats), in close coordination with our Event Manager\nDeliver events within the agreed budget: obtain quotes, keep track of costs and find smart solutions when things get tight\nTake care of invitations, guest management, on-site coordination\nAfter each event: collect the contact and conversations from the team, turn them into a clear follow-up list and make sure the follow-ups happen\nWe're always open to new ideas: help us keep our event series exciting and try out new formats\nAcross all areas\nSuggest and implement improvements to how the Sales Office works\nPrioritise independently between requests and flag conflicts early\nYour qualifications\n Experience5+ years as Executive Assistant, Office Manager or in a sales-support role, ideally in consulting, tech or professional services\nExperience organising B2B events, including working to a given budget\nComfortable on the phone\nExperience supporting outreach or marketing campaigns is a plus\nHands-on CRM experience (e.g. HubSpot), including pipeline maintenance and sales reporting; confident with Microsoft 365 or Google Workspace and spreadsheets\nFluent German and English, written and spoken\nHow you workPersonality: Friendly, outgoing and welcoming; you meet people with a positive, optimistic attitude and enjoy building relationships\nOwnership: You take a task and bring it over the finish line; people can rely on you\nGood judgement: You decide confidently within your scope and ask when a decision is irreversible or unclear - not more, not less\n Drive and initiative: You spot what could work better and propose (and implement) improvements\nCommunication: Confident and professional with executives, clients and partners\nFlexibility: You keep calm when priorities shift and are available for occasional evening events and peak phases around them\nOrganisation: You juggle requests from several stakeholders and keep an overview\nReports to: Head of Business Development\nWorks closely with: Head of Business Development, PMO, Marketing, Event Management\nHours: Full-time/ 38.5 h /week\nLocation: Vienna\nYour Benefits\nOwnership & Responsibility: at SQUER, we believe in empowering our team. In our flat hierarchies, your ideas and actions matter more than titles. Take the reins, make an impact and grow with us.\nLearn & Grow: Tap into a € 5.000 annual training budget to sharpen your skills and take advantage of our in-house Leadership Academy. Join and be part of our active tech community through meetups, hackathons and training sessions. Get up to 40h/year additional time off for your personal education.\nExciting Challenges & Real Impact: Dive into diverse projects where your work truly makes a difference - for our clients and for SQUER.\nFlexibility for Performance: Benefit from flexible hours, workations within the EU, and additional vacation days - giving you the freedom to perform at your best.\n Tailored Tools for Success: Choose your preferred hardware configuration and leverage our suite of AI tools and licenses (Anthropic, OpenAI, and more) to suit your working style.\nWe Value You: Beyond perks and benefits, we offer a competitive annual salary to recognize your exceptional contributions.\nBe Part of a Thriving Team Culture: At SQUER, collaboration and connection are at the heart of what we do. Through open communication, shared successes, and meaningful team events - including our annual SQUER offsite - we cultivate a culture where everyone feels valued and inspired to grow together.\n A Perks-Packed Workplace: Work in a central office with a spacious terrace and BBQ, enjoy free lunch in the office, MyClubs sports membership, and either a free “Wiener Linien” ticket or a partial contribution to the “Klimaticket”. Plus, benefit from free massages, referral bonuses, Corporate Benefits, and JobRad. Annual employee presents and a monthly team breakfast add extra value to your work experience.\nThe annual gross salary for this position ranges from € 45.000,- to € 65.000,- on a full-time basis (all-in), in excess of the applicable collective agreement. 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