Executive, Business Operations (DSC|SN)

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join ST Engineering Info-security

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructure, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Join us as an Executive, Business Operations to support the smooth execution of day-to-day business operations, compliance with internal governance requirements, effective coordination across stakeholders, and staff engagement and welfare initiatives.

Working under the guidance of experienced team members, the successful candidate will contribute to operational efficiency, audit and compliance activities, and the Business Unit’s cybersecurity product and delivery objectives. Structured guidance, on-the-job training and development opportunities will be provided.

This entry-level opportunity is suitable for candidates with a diploma qualification and limited or no prior work experience who are keen to develop a career in business operations, administration, governance, and stakeholder coordination.

Key Responsibilities:

Business Operations & Administration

• Provide administrative and operational support to the Line of Business, including coordinating meetings, documentation, approvals and follow-up actions.
• Maintain accurate records of operational tasks, handovers and action items, and follow up with relevant stakeholders to support timely closure.
• Assist management and team members with day-to-day administrative matters, including manhours clocking and travel arrangements.

Procurement, Finance & Vendor Coordination

• Support procurement activities, including requests for quotation, purchase orders, invoice tracking and coordination of goods receipt.
• Support coordination with vendors, Finance and internal stakeholders to address procurement and billing matters in a timely manner.
• Maintain proper documentation and support compliance with established internal procurement processes.

Governance, Audit & Compliance Support

• Provide coordination and administrative support for internal audits, compliance reviews and governance-related activities.
• Assist with collating, maintaining and submitting audit documents and supporting evidence.
• Follow established internal policies and procedures, and support the team in meeting applicable governance and regulatory requirements.

Facilities & Infrastructure Coordination

• Assist in coordinating facilities-related matters, including office upkeep, infrastructure works and access arrangements.
• Support coordination with vendors and internal teams on facilities or infrastructure-related activities.

Staff Welfare & Engagement

• Assist in planning and coordinating staff welfare and engagement activities such as celebrations, townhalls and appreciation events.
• Support welfare committees or engagement teams in organising activities that promote team cohesion and morale.

Documentation & Reporting

• Prepare, maintain and update operational documents, reports, presentations and organisational materials using established templates and guidance.
• Support management reporting by consolidating inputs, checking information for completeness and preparing presentation materials as required.

Qualifications and Skills:

• Relevant internship, project or co-curricular experience in administration, procurement, event coordination or stakeholder engagement would be advantageous but is not mandatory.
• Good organisational and coordination skills, with the ability to manage multiple tasks and meet agreed timelines with guidance.
• Basic knowledge of administrative operations, procurement processes or internal controls would be advantageous. Candidates who demonstrate a willingness and ability to learn will also be considered.
• Attention to detail and commitment to accuracy in documentation and reporting.
• Effective written and verbal communication skills, with working knowledge of Microsoft 365 applications such as Outlook, Excel, PowerPoint and Teams. Familiarity with SharePoint would be advantageous, but training can be provided.
• Demonstrates integrity and the ability to handle sensitive information responsibly, with appropriate guidance.
• Positive learning attitude and willingness to take on a broad range of operational assignments.
• Able to follow established procedures, seek clarification when needed and progressively take on greater responsibility.
• Proactive, reliable, service-oriented and comfortable working collaboratively with colleagues and stakeholders across different functions.
• Able to adapt to a dynamic work environment and embrace continuous learning.

Work Location: Jurong East

Find out more: https://www.stengg.com/cybersecurity

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have a thirst for knowledge, continuous learning, and self-improvement.