{"id":3785953,"url":"https://alion.io/job/st-joseph-mo-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":2366632,"name":"St. Joseph, MO","domain":"stjosephmo.gov","url":"https://alion.io/company/stjosephmo","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["St. Joseph, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":43359,"max":null,"currency":"USD","period":"year","gross":null,"usd_annual":43359},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T03:36:11Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-11T03:54:48Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Position Title: Executive Administrative Assistant\nDepartment: Public Works & Transportation\nDivision: Administration\nSalary: $43,359.00yr/$20.85467hr\nClosing Date: Until Filled\nJob Summary/Scope\nPerforms general clerical and secretarial work for Director of Public Works & Transportation and the Public Works Administration office. Acts as the frontline contact for the respective departments with all citizens, public officials, employees and visitors. Creates, distributes and routes correspondence, answers telephone and schedules meetings. No supervisory or budgetary responsibilities.\n Essential Duties and Responsibilities\nRecords and transcribes meeting minutes and dictation.\nComposes letters, resolutions, ordinances and other correspondence for Public Works Administration.\nProvides support for various Departmental Commissions including taking minutes, preparing ordinances and writing letters.\nResponds to customer inquiries relating to departmental matters.\nSchedules appointments, answers telephones and provides customer service and refers customers.\nEstablishes and maintains office filing system.\nCoordinates travel arrangements.\nMonitors the budget, schedules and attends board or commission meeting.\nMaintains departmental records related to employment matters.\nPrepares APs, requisitions, purchase orders and budget transfers.\nMonitors Engineering Clerk to ensure accurate and timely work\nTracks status of vacant positions in department.\nDevelops and maintains a working knowledge of the department’s divisions (SIMR, Landfill, Fleet, Airport, Transit and Water Protection), the MPO/SATSO and other City departments in order to route citizens correctly.\nOther Duties and Responsibilities\nPerforms all other related duties as assigned.\nEmployee Behavior and Conduct\nCity employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful. \nRequires Knowledge, Skills and Abilities\nSkills in typing, word processing, filing and record keeping.\nKnowledge of all Public Works divisions and other City department functions.\nKnowledge of general office procedures.\nGood organizational skills and ability to communicate effectively both orally and in writing.\nAbility to operate standard office equipment.\nGood hand/eye coordination.\nFamiliarity with spreadsheet and computer based word processing programs.\nFamiliarity with and ability to retrieve data from the IFAS and One Solution programs.\nKnowledge of dictation.\nOne to three years of prior experience in related field required.\nMaterial and Equipment Directly Used\nUses a variety of office equipment including computer with various software applications, copier and other related office equipment.\nWorking Environment/Physical Requirements\nWork is performed in an office setting with a controlled environment. Must be able to sit and work at a computer terminal for long periods of time. Seldom lifts more than 10-20 pounds.\nEducation\nHigh school diploma or equivalent required.\nAll applicants must pass a drug screening and criminal background check prior to employment.\nAny job offer made by the City is contingent upon the applicant passing the drug screening and background check. \nAN EQUAL OPPORTUNITY EMPLOYER\nThe City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973,\nwhich requires that otherwise qualified handicapped individuals be protected from discrimination.","description_format":"text","description_chars":3700,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-05T03:36:11Z"}],"visa":[],"liveness":{"score":57,"band":"ok","label":"Likely open","p_open":1,"p_active":0.754,"p_room":0.75,"age_days":5,"expected_fill_days":6,"reasons":["conf:5","win:late","comp:junior"],"computed_at":"2026-11-10T06:52:35Z"},"pay":{"stated_usd_annual":43359,"is_top_pay":false},"html_url":"https://alion.io/job/st-joseph-mo-executive-administrative-assistant","json_url":"https://alion.io/job/st-joseph-mo-executive-administrative-assistant.json","meta":{"generated_at":"2026-11-11T04:56:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5947,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2366632},"rest":"https://alion.io/mcp/rest/get_company?id=2366632"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fst-joseph-mo-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fst-joseph-mo-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fst-joseph-mo-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/st-joseph-mo-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fst-joseph-mo-executive-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3785953}},{"tool":"search_jobs","arguments":{"company":"stjosephmo.gov","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3785953},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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