{"id":1791773,"url":"https://alion.io/job/staff-domain-document-controller-engineering-projects-au-client-onsitein-office","title":"Document Controller | Engineering Projects | AU Client | ONSITE/IN-OFFICE","company":{"id":3775734,"name":"Staff Domain","domain":"staffdomain.com","url":"https://alion.io/company/staffdomain","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pasig, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":12000,"max_usd":28000,"period":"year","method":"role_country_seniority_unknown","sample_n":54},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-03T17:54:40Z","employer_posted_date":"2026-10-03","last_verified_at":"2026-10-12T02:04:16Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Set-up and Location: ONSITE | Ortigas, Alabang, Pampanga, or Cebu\nWork Schedule: 7:00AM to 4:00PM (AEST) | 5:00AM to 2:00PM (PH)\nEmployment Type: Full-time\nReady to do work that actually excites you?\n\nThe Document Controller is responsible for coordinating, collecting, maintaining and filing important company documentation.\nThis position works closely with mine sites, suppliers, customers and internal team members to ensure all required documentation is received, accurate, current and stored in a clear and consistent manner.\nThis is an important position within Truflo Pumping Systems. A high level of attention to detail, organisation and follow-up is essential to ensure documentation is complete, easily accessible and meets company, customer and compliance requirements.\nWhat You'll Do:\n\nYou'll be the kind of person who:\nCommunicate with mine sites, customers, suppliers and internal team members to obtain required documentation.\nFollow up outstanding, incomplete or expired documents in a timely and professional manner.\nReview documents to ensure they are complete, accurate and appropriately authorised.\nFile and maintain documents using clear and consistent naming conventions and folder structures.\nEnsure current versions of documents are available and outdated documents are archived appropriately.\nMaintain document registers, spreadsheets, databases and electronic filing systems.\nMonitor document expiry dates and arrange updates or renewals before documents expire.\nDistribute approved documents to relevant team members and external stakeholders when required.\nAssist with customer and mine-site onboarding, prequalification and compliance documentation.\nSupport the preparation and submission of supplier, customer, project and site documentation.\nMaintain the confidentiality of company, employee, customer and supplier information.\nIdentify missing information, inconsistencies or potential compliance issues and escalate these when required.\nAssist team members with locating documents and understanding document-control requirements.\nSupport audits and reviews by providing accurate and up-to-date records.\nIdentify opportunities to improve document-control processes and filing systems.\nComplete other reasonable administrative duties as required.\nKey Stakeholder Relationships\n\nInternal stakeholders:\n\nOperations and Production teams\nSales and Business Development\nParts, Procurement and Supply Chain\nPeople and Culture\nFinance and Administration\nManagers and team leaders\nExternal stakeholders:\n\nMine-site representatives\nCustomers\nSuppliers and contractors\nCompliance and prequalification providers\nRequirements\nWhat You Bring:\n\nWe're looking for someone who:\nPrevious experience in document control, administration, compliance or a similar role is desirable.\nStrong organisational and time-management skills.\nExceptional attention to detail and accuracy.\nAbility to manage multiple priorities and follow tasks through to completion.\nConfident and professional written and verbal communication skills.\nStrong computer skills, including Microsoft Word, Excel, Outlook and electronic filing systems.\nAbility to work independently and collaborate with different teams.\nAbility to handle confidential and commercially sensitive information appropriately.\nExperience working with mining, manufacturing, engineering or supplier documentation would be an advantage.\nPersonal Attributes\n\nThe successful person will be:\nHighly organised and methodical.\nAccurate and detail-focused.\nProactive and comfortable following up others.\nReliable and accountable.\nProfessional and confident when communicating with stakeholders.\nAble to maintain clear and consistent records.\nCapable of managing competing priorities and deadlines.\nCommitted to confidentiality and document integrity\nBenefits\nWhy You’ll Love Working Here\n\nHMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)\nPaid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)\nEmployee Engagement Activities: Year-End Party, Family Day, Team Building, and more!\nLet’s Talk \n\nIf you’re thinking “this sounds like me”-it probably is. Click apply. 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