{"id":3445310,"url":"https://alion.io/job/staff-solutions-logistics-administrator","title":"Logistics Administrator","company":{"id":3719998,"name":"Staff Solutions","domain":"staffsolutions.co.nz","url":"https://alion.io/company/staffsolutions","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":"jobmail.co.za","ats_vendor":null,"truth_index":{"grade":"D","score":41,"open_postings":133,"ghost_share":0.85,"stale_share":0,"repost_share":0.895,"time_to_fill_p50_days":17,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":25000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":17},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-29T07:38:42Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-10-29T07:38:42Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Requirements: Minimum of 2 years working experience within a similar role \n1. General Office Duties\nAnswer incoming calls, transfer calls to the correct person and take accurate messages when needed.\nHandle customer queries professionally and promptly.\nPerform filing, emailing and scanning, and keep the office neat and organised.\n2. Section Floor Manager Support\nPrepare reports requested by the Section Manager, including: Pallet locations per cold room.\nMissing pallet reports.\n\nInform Section Managers of specification changes and special client sticker requirements.\nNotify Section Managers immediately when EU and Steri consignments arrive, both via two-way radio and in person.\n3. Clients, Specifications and Bookings\nObtain and capture client loading instructions at least 24 hours before the loading date.\nEnter client specifications into the system immediately, manually or via EDI, ensuring all details and dates are correct.\nConfirm that freight forwarders submit bookings by 15:00 for the following day's loading.\nCheck with Section Managers that containers will reach the port before the stack closes.\nVerify orders and ensure the correct number of pallets is allocated.\nUpdate the system when client orders change and notify the Section Manager.\nEnsure orders meet the required cooling standards for their destination markets.\nConfirm with freight forwarders which transporters will deliver containers to PECS.\n4. Dispatch, Invoicing and VGM\nPrioritise loading according to vessel schedules and port cut-off times.\nPrint reports on short pallets in dispatch bays when requested.\nCheck CTO documents received from dispatch scanners, confirming container numbers, seal numbers and references are correct.\nEnsure all dispatch details match the information recorded on the system.\nInform operational staff immediately of any client specification changes.\nCapture all required documentation accurately and send it to clients.\nUpload client loading instructions onto the system.\nCheck and record the following details for every dispatch: Booking reference.\nVessel name and voyage.\nDestination.\nContainer and seal numbers.\nTotal pallets and cartons.\nPallet weights.\nTemperature code.\n\nEnsure all additional charges are included before dispatch.\nArrange the dispatch of conventional consignments when collected and send the relevant documents to clients and the port.\nEnsure pallet weights are correctly recorded on all documents.\n5. Charging\nLink additional chargeable items to pallets before dispatch.\nApply the correct charges for stickers, inspections, pallet breakdowns and other services.\nUpdate charges and target market details per pallet following inspections, where required.\n6. Templates and Consumables\nEnsure the correct templates are placed in containers according to client requirements.\nRecord template numbers and container numbers on the template log sheet.\nConduct weekly stocktakes of templates and other consumables, such as void plugs and airbags.\nNotify clients when stock is low and replacements need to be ordered.\n7. Stickers and Labels\nReceive sticker and labelling instructions from clients.\nPrepare sample labels and send them to clients for approval.\nCheck that all label details, including date, variety, count and grade, are correct.\nPrint labels once client approval has been received.\nProvide printed labels to floor staff for application to cartons.\nEnsure label checklists are completed and filed with the client approvals.\n8. Photos\nArrange photographs of all Steri container load-outs and sticker load-outs when required by clients.\nEmail the photos to clients.\nSave all photos in the designated computer folder.\n9. Daily and Management Reports\nPrepare daily, weekly and monthly Excel reports covering: Pallets and containers loaded.\nStickers printed per organisation.\nLoader and driver activities.\n\nGenerate reports requested by management and floor staff, including: Stock reports.\nPallet locations per cold room.\nDaily load-out reports.\nMissing pallet reports.\nFruit age reports.\nAny additional reports requested by management.\n\n10. PPECB Coordination\nCoordinate with PPECB inspectors regarding age, quality and sticker inspections.\nPrepare and submit all required inspection documents, including TITAN submissions.\n11. Department of Agriculture (DoA) Coordination\nLiaise with DoA inspectors regarding special market inspections.\nPrepare and provide all required inspection documentation.\n12. Day-End Procedures\nComplete daily closing procedures.\nEnsure all required files and documents are sent to the relevant organisations.","description_format":"text","description_chars":4575,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Logistics","Professional Services","Recruiting & Staffing","Career Services"],"lifecycle":[{"event":"open","at":"2026-10-29T07:38:42Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":17,"reasons":["seen:1","stale_co","velocity","win:early","comp:junior,brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/staff-solutions-logistics-administrator","json_url":"https://alion.io/job/staff-solutions-logistics-administrator.json","meta":{"generated_at":"2026-10-31T23:00:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":35894,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3719998},"rest":"https://alion.io/mcp/rest/get_company?id=3719998"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstaff-solutions-logistics-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstaff-solutions-logistics-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstaff-solutions-logistics-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/staff-solutions-logistics-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstaff-solutions-logistics-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3445310}},{"tool":"search_jobs","arguments":{"company":"staffsolutions.co.nz","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3445310},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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