{"id":3046006,"url":"https://alion.io/job/stanbridge-university-bsn-clinical-programs-administrative-assistant","title":"BSN Clinical Programs Administrative Assistant","company":{"id":685911,"name":"Stanbridge University","domain":"stanbridge.edu","url":"https://alion.io/company/stanbridge-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Riverside, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":24,"currency":"USD","period":"hour","gross":null,"usd_annual":48000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-21T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-29T20:04:38Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"The BSN Clinical Programs Administrative Assistant provides comprehensive administrative support to Stanbridge University’s Bachelor of Science in Nursing program. This position supports the administrative coordination of clinical education, student compliance, clinical placements, skills laboratory and simulation activities, and other program operations.\nThe BSN Clinical Programs Administrative Assistant maintains accurate student and program documentation, tracks clinical compliance requirements, supports regulatory and accreditation-related recordkeeping, and provides responsive service to students, faculty, clinical partners, and university departments.\nThe successful candidate is highly organized, demonstrates exceptional attention to detail, communicates professionally through written, verbal, telephone, virtual, and in-person interactions, and serves as a positive ambassador for Stanbridge University. This position requires the ability to manage multiple priorities while maintaining confidentiality, accuracy, and operational excellence.\nEssential Duties & Responsibilities\nProvide comprehensive administrative support to the Bachelor of Science in Nursing program and its clinical education operations.\nExercise exceptional attention to detail while maintaining accurate records, ensuring data integrity, and supporting compliance with institutional, accreditation, regulatory, and clinical-partner requirements.\nPrepare professional correspondence, reports, spreadsheets, presentations, meeting materials, student communications, and other program documentation.\nCoordinate calendars, meetings, orientations, clinical preparation activities, special events, and departmental communications.\nMaintain confidential student records and electronic filing systems with exceptional accuracy and in accordance with applicable privacy requirements.\nReview, organize, and track required student documentation, including health records, immunizations, certifications, background checks, drug screenings, physical examinations, and other clinical compliance requirements.\nMonitor student compliance deadlines and communicate outstanding or expiring requirements to students in a timely and professional manner.\nAssist with the administrative coordination of clinical rotations, clinical placements, skills laboratory activities, simulation experiences, orientations, and other nursing education activities.\nMaintain clinical schedules, student rosters, placement information, attendance documentation, and related records.\nPrepare clinical onboarding packets, orientation materials, placement documentation, student lists, and other administrative resources.\nAssist with coordinating student and faculty access to clinical partner systems, documentation platforms, and onboarding processes.\nMaintain affiliation agreements, clinical partner records, and supporting documentation.\nCoordinate professional communication with students, faculty, clinical healthcare organizations, vendors, community partners, and university departments.\nSupport the collection, organization, and maintenance of faculty and clinical instructor documentation as assigned.\nAssist with maintaining records supporting Board of Vocational Nursing and Psychiatric Technicians requirements, accreditation standards, clinical-partner expectations, and university policies.\nOrganize documentation for regulatory reviews, accreditation activities, audits, program evaluations, and internal compliance reviews.\nTrack outstanding documentation and follow up with students, faculty, or other stakeholders to support timely completion.\nPrepare reports and maintain accurate databases using Microsoft 365 and university systems.\nSupport department purchasing, supply requests, invoice processing, inventory tracking, and other administrative transactions as assigned.\nUtilize Microsoft 365, university systems, and emerging technologies-including AI-assisted productivity tools-to improve productivity, organization, communication, workflow efficiency, and administrative effectiveness while maintaining institutional standards and confidentiality.\nRepresent Stanbridge University with professionalism, exceptional customer service, and effective written, verbal, telephone, virtual, and in-person communication.\nBuild collaborative working relationships with students, faculty, clinical partners, vendors, and colleagues through responsive and professional service.\nPerform other duties as assigned.\nQualifications\nRequired\nAssociate degree or an equivalent combination of education and experience.\nMinimum of two years of progressively responsible administrative experience.\nExceptional organizational skills with outstanding attention to detail and accuracy.\nExcellent written, verbal, telephone, and interpersonal communication skills.\nProfessional customer service skills and the ability to represent the University positively and professionally.\nProficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint.\nAbility to quickly learn new software applications, databases, document-management systems, and AI-assisted productivity tools.\nAbility to maintain accurate and confidential student, faculty, clinical, and program records.\nAbility to understand and consistently follow established policies, procedures, deadlines, and documentation requirements.\nAbility to manage multiple priorities while maintaining accuracy, confidentiality, responsiveness, and professionalism.\nPreferred\nAdministrative experience in nursing education, healthcare, higher education, or another regulated environment.\nExperience supporting a Licensed Vocational Nursing, Registered Nursing, or other healthcare education program.\nExperience supporting clinical education, student compliance, credentialing, clinical placements, records management, or academic operations.\nExperience reviewing and tracking student health, immunization, certification, background screening, or other clinical compliance documentation.\nFamiliarity with nursing program regulatory or accreditation requirements, including BVNPT requirements.\nFamiliarity with Canvas or another learning management system.\nExperience working with electronic document-management platforms, student information systems, or clinical compliance systems.\nCompensation\n$22.00-$24.00 per hour.\nCompensation is based on education, experience, qualifications, and internal equity considerations.\nConditions of Employment\nA job-related assessment may be required during the interview process.\nMust be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted).\nEmployment Authorization: Applicants must be legally authorized to work in the United States. Stanbridge University does not provide employment-based immigration sponsorship or participate in employer-sponsored or employer-dependent work authorization programs.\n Sponsorship: Sponsorship now or in the future could include having Stanbridge University sponsor, complete employer documentation, provide attestations or training plans, or otherwise participate in a work-authorization or employment-based immigration program in order for an individual to begin or continue employment. Stanbridge University does not provide any such sponsorship.\nEmployment verification will be conducted to validate work experience per accreditation standards.\nOffers of employment are contingent upon the successful completion of a background check.\nOfficial transcripts are required prior to hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service to determine U.S. degree equivalency and applicable subject-area coursework.\nReasonable accommodations may be made to enable individuals with disabilities to perform essential functions.\nWork Environment\nStandard office, classroom, laboratory, or clinical setting.\nDuties are typically performed while sitting at a desk or computer workstation.\nMay include time spent in nursing skills laboratories, simulation environments, or clinical settings as required by the program.\nSubject to frequent interruptions, noise from talking or office equipment, and demanding timelines.\nPhysical Demands\nRegularly sits for extended periods.\nPhysical ability to perform program- or department-related duties.\nProficient in using electronic keyboards and office equipment.\nEffective verbal communication via phone and in person.\nAbility to read fine print, operate computers, and understand voices clearly.\nAble to lift, carry, and/or move objects weighing 10-25 pounds as needed.\nEmployee Benefits\nHealth Care Plan (Medical, Dental & Vision)\nRetirement Plan (401k)\nExciting university events\nSeasonal motivational health and wellness challenges\nWork/Life Balance initiatives\nOnsite wellness program / Staff Chiropractor\nLife Insurance (Basic, Voluntary & AD&D)\nPaid Time Off (Vacation, Sick & Public Holidays)\nFamily Leave (Maternity, Paternity)\nInstitutional Values\nDiversity and Inclusion: Stanbridge University’s motto, “Strength through Diversity,” reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities. We strive to build an inclusive learning environment and uphold anti-discrimination practices in all aspects of university life.\nInnovation and Technology: We embrace cutting-edge technology to enhance student learning through interactive, hands-on experiences, including virtual reality and simulation labs, ensuring students are prepared for the demands of modern healthcare practice.\nCommunity Engagement: Through initiatives such as Stanbridge outREACH, students are empowered to give back to local and global communities, cultivating compassion, civic responsibility, and social awareness.\nEqual Opportunity Employer\nStanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other protected status. 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