{"id":3547271,"url":"https://alion.io/job/standardaero-facilities-administrative-assistant","title":"Facilities Administrative Assistant","company":{"id":2012860,"name":"StandardAero","domain":"standardaero.com","url":"https://alion.io/company/standardaero-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":76,"open_postings":24,"ghost_share":0,"stale_share":0.958,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Perth, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":50000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-30T08:36:53Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-02T00:04:39Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Facilities Coordination\nCoordinate planned and reactive maintenance activities for buildings, offices, workshops, and site infrastructure.\nRaise, track, and close maintenance work requests (through CAFM system)\nLiaise with external contractors and service providers.\nSchedule routine inspections and preventive maintenance activities.\nMonitor facility condition and report repair requirements.\nContractor and Vendor Management\nCoordinate contractor site access and permits.\nMaintain contractor documentation, insurance certificates, and compliance records.\nSupport vendor selection and obtain quotations for facility-related services.\nTrack contractor performance and service completion.\nHealth, Safety, and Environmental Support\nMaintain facility compliance records and documentation.\nSupport site safety inspections and audits.\nAssist with emergency preparedness activities and evacuation drills.\nSupport waste management and environmental compliance initiatives.\nAdministrative Support\nMaintain facility records, asset registers, and service contracts.\nProcess purchase requisitions, purchase orders related to facilities services.\nTrack facilities budgets and expenditure.\nPrepare reports and presentations for site management.\nCompliance and Documentation\nMaintain maintenance logs, service records, permits, and statutory inspection documentation.\nSupport compliance with local regulations and company policies.\nAssist in preparation for customer, regulatory, and internal audits.\nKey Performance Indicators (KPIs):\nTimely completion of facility works orders.\nContractor compliance and performance.\nFacility audit readiness.\nAccuracy of facility records and documentation.\nBudget adherence.\nCompliance with safety and environmental requirements.\nOrganisational Relationships:\nReports to: Facilities Manager (Technical & Operations)\nWorks closely with: Maintenance teams, EH&S personnel, Quality, Finance, Procurement, and external service providers.\nExperience and Skills:\nExperience\nExperience of facilities, office administration, property management, or industrial site administration.\nFamiliarity with maintenance management systems (CMMS) is desirable.\nSkills\nIOSH Managing Safely\nStrong organizational and administrative skills.\nProficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).\nAbility to manage multiple priorities and deadlines.\nGood communication and stakeholder management skills.\nBasic understanding of health and safety requirements.\nStrong attention to detail and record-keeping.","description_format":"text","description_chars":2517,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Aircraft Manufacturing","Maintenance, Repair & Operations (MRO)"],"lifecycle":[{"event":"open","at":"2026-10-30T21:17:11Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely 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