{"id":3495533,"url":"https://alion.io/job/stanford-health-care-senior-program-project-coordinator","title":"Senior Program Project Coordinator","company":{"id":1753318,"name":"Stanford Health Care","domain":"stanfordhealthcare.org","url":"https://alion.io/company/stanfordhealthcare","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":39,"ghost_share":0,"stale_share":0.821,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Menlo Park, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":47,"max":61,"currency":"USD","period":"hour","gross":null,"usd_annual":122000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-29T00:00:00Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-05T10:08:31Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.\nDay - 08 Hour (United States of America)This is a Stanford Health Care job.\nReady to make a meaningful impact?\nLocated in the heart of Silicon Valley, Stanford Health Care’s mission is to heal humanity through science and compassion, one patient at a time. We are seeking detail-oriented, proactive, and tech-savvy individuals who thrive in a fast-paced environment to join our team. If you’re good at what you do, you can work anywhere. If you’re the best at what you do, come work at Stanford Health Care.\nDrive operational excellence behind the scenes to bring spaces to life. \nStanford Health Care is seeking a Sr. Program Project Coordinator to join the Activations & Operational Integration (AOI) team. This role provides critical coordination and project support to ensure hospitals, clinics, and administrative and patient care spaces are fully prepared to operate effectively from day one.\nThe AOI team delivers integrated project management across clinical and administrative space activations, hospital tours, and facilities governance. Standard work, proactive risk management, and cross-functional coordination drive consistent outcomes and ensure alignment between workflows, facility capabilities, and stakeholder expectations.\nThe Sr. Program Project Coordinator is responsible for coordinating project support activities, including workplan management, meeting coordination and facilitation, and documentation. This role is central to maintaining efficient project execution and supporting both project-level and departmental operations, ensuring seamless delivery across AOI initiatives.\nThe ideal candidate brings:\n2-5 years of experience in project coordination or administrative support, preferably in healthcare \nStrong organizational and problem-solving skills with the ability to manage multiple priorities \nAdvanced communication skills and the ability to collaborate across cross-functional teams \nProficiency in Microsoft Office with the ability to quickly learn new systems and tools \nProfessionalism, attention to detail, and adaptability in dynamic environments \nFor the complete job description, keep reading.\nThe Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at: Facilities Services | Stanford Health Care\nThe Ambulatory Facilities & Activations business unit leads the transition from design to go-live, managing activations, space changes, and facility readiness across Stanford Medicine. By integrating project management, collaboration tools, and operational planning, AOI delivers efficient, well-coordinated spaces that support excellence in care and experience.\nActivations and Operational Integration (AOI) specialize in providing integrated project management for clinical and administrative space activations, hospital tours, and facilities of governance. Through standardized procedures and proactive risk management, the team ensures aligned workflows and strong stakeholder engagement.\nIf you are interested in joining Stanford Health Care, please read the job description below and apply online.\n A Brief Overview\nSr Program Project Coordinators manage daily project activities in conjunction with project and senior project managers who provide centralized oversight/structure to multiple VP areas in executing complex, organization-wide projects (such as the 500P activation). Projects require the complex coordination of space planning, facilities construction, logistics, compliance and clinic operational planning. In addition, Senior Project Coordinators independently manage related projects of smaller scope. Senior Project Coordinators assume responsibility for key project team members, deliverables and activities, resource/equipment/information coordination. Senior Project Coordinators use their independent judgement to resolve or triage critical issues, identify risks and escalations, provide project schedule updates and exercise financial responsibility.\nLocations\nStanford Health Care\nWhat you will do\nIndependently manages smaller scale projects.\nSolely responsible for project outcomes and successful execution of activations related to opening.\nProvides direction to project team members, determines and plans day-to-day project activities and apportions project work among team members. Ensures project team members have the tools, processes and standard work necessary to complete activities.\nWorking from project plans, identifies task owners and schedules and provides day-to-day coordination of project related tasks. Identifies potential problems/impediments and resolves as appropriate. Keeps the project focused on its objectives. Identifies missed deadlines, assesses impact and appropriate mitigation efforts. Identifies interdependencies and adjusts timetables/tools as necessary. Works with affected parties to ensure satisfactory project completion.\nPlan and develop the initial project schedule, making certain that all scheduling conflicts are resolved. Use independent judgement in triaging critical issues, escalations and action items.\nUpdates Project status, schedules, IMP, timeline, issues/risks, escalations, next steps, accomplishment, budget etc. in project management tool.\nCoordinate and independently lead and manage project committees, workgroups, taskforce and other project meetings. Responsible for complex scheduling activities. Prepare materials for meetings and education sessions. Orchestrates and oversees the execution of project special events (dress rehearsals, mock surveys, mock moves, first patient day).\nProvides input on and determines resourcing needs. Identifies budget issues and works with Financial Analysts as needed.\nWorks with representatives from operational departments to ensure that quality work is completed on a timely basis.\nResponsible for on-going communications and project updates.\nServes as the source of truth on communications related to the project. Drafts on-going and ad hoc communications and newsletters.\nMaintains communication links to all relevant parties and to project logistics and calendars including project renderings, presentations, meeting notes, action items, project schedules, etc.\nProvide updates to internal and external communications re: shared workplans. Tracks and audits schedules and deadlines.\nMaintains document version control.\nEducation Qualifications\nPreferred Bachelor’s degree or five years of applicable experience from an accredited institution. \n Experience Qualifications\nPreferred experience in all or some combination of areas listed below \nProgressively responsible and directly related work experience, 5 years preferred. \nStrong skills in project scheduling utilizing a project management tool such as MS Project, Primavera, etc., 5 years preferred. \nExperience with medium- to large projects, 3 years required. \nExcellent communication and project management skills, 3 years required. \nExpert skill-level in using Microsoft products (Word, Excel, PowerPoint, Visio, etc.), 7 years required. \nRequired Knowledge, Skills and Abilities\nAbility to communicate vetted information at all levels of the organization and with internal/external vendors. \nAbility to be highly- and multi- task focused while managing multiple tasks and projects simultaneously across various platforms. \nAbility to understand information flow and solve problems under pressure. \nAbility to manage conflict resolution. \nAbility to adapt and troubleshoot in a unique and quickly changing, fast-paced environment. \nAbility to work with ambiguity. \nExpert with Outlook scheduling, web ex, telepresence and other technology. \nExperience working in a team environment \nExperience interacting with senior and executive level staff. \nExperience managing work and relationships in a volatile environment. \nExperience with various project management tools and other resources available across the department/organization. \nExperience managing individuals and project teams. \nExcellent relationship building and stakeholder management skills. \nIndependent, critical thinker. \nDemonstration of advanced written, verbal communication and facilitation skills. \nActive contribution and process improvement to the foundation of the department. \nRead, understand, comprehend instructions with minimal directions. \nUnderstand and respond to multiple personalities and work/management styles. \nResource management/utilization knowledge in projects. \nFinancial and business acumen. \nDemonstrates advanced proficiency in the specific tools that are available and required as part of the organizations project management information system. \nAdvanced ability to ensure that effective project tools are in place to monitor project performance. \nAdvanced capability at providing effective performance reporting for the customer and company in order to monitor the progress of the project. \nThese principles apply to ALL employees:\nSHC Commitment to Providing an Exceptional Patient & Family Experience\nStanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.\nYou will do this by executing against our three experience pillars, from the patient and family’s perspective:\nKnow Me: Anticipate my needs and status to deliver effective care\nShow Me the Way: Guide and prompt my actions to arrive at better outcomes and better health\nCoordinate for Me: Own the complexity of my care through coordination\nEqual Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination inall of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.\nBase Pay Scale: Generally starting at $47.32 - $61.52 per hourThe salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. 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