{"id":1333740,"url":"https://alion.io/job/staples-accounts-payable-representative-i","title":"Accounts Payable Representative I","company":{"id":1754708,"name":"Staples","domain":"staples.com","url":"https://alion.io/company/staples-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":85,"open_postings":20,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Columbia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":76000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1802},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-09-23T18:30:13Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-16T04:03:42Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"Staples is business to business. You’re what binds us together.\nOur talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company’s profitability and growth.\nThe Vendor Setup Representative will be responsible for establishing and maintaining accurate vendor records within the Oracle ERP system. The role will support vendor onboarding and maintenance activities and perform review and validation of required documentation ensuring compliance with company policies and regulatory requirements. The role will work closely with merchandising, procurement, internal departments and vendors to resolve set-up issues, prevent duplicate or inaccurate records and support efficient and accurate payment processing.\nWhat You Will Be Doing:\nProcess new vendor setup requests and changes to existing vendor records in compliance with AP policies and SOX audit requirements.\nPerform appropriate verification procedures for vendor additions and changes, ensuring accuracy and completeness.\nComplete electronic setup for suppliers, adhering to fraud risk mitigation controls.\nEnsure completeness and accuracy of tax setup for suppliers to minimize 1099 error reporting.\nPerform special set-up activations in source systems as needed.\nCollaborate with Global Buying and Procurement teams on payment term changes and contract issues.\nSupport with vendor maintenance for acquisitions and testing support for Coupa upgrades.\nHandle customer service inquiries to ensure that email correspondence is addressed timely.\n\nProvide backup support for disbursement processing tasks as needed.\n\nAssist with periodic vendor master file reviews and data cleanup to maintain data integrity.\n\nAssist with special projects as needed.\n\nAccountable for performance measures and targets, support continuous improvement efforts and ensure exceptional internal and external customer service.\n\nBasic Qualifications:\nHigh School Diploma or GED\n\nStrong attention to detail and commitment to data accuracy\nExcellent organizational and communication skills\nStrong problem-solving skills to resolve customer service issues and inquiries.\nAbility to handle sensitive vendor information appropriately.\nMust be able to work independently.\n\nPreferred Qualifications:\n1 to 2 years of related work experience\n\nProficient with Microsoft Office Suite\n\nKnowledge of Oracle Financials\n\nComprehensive understanding of Accounts Payable processes\n\nWe Offer:\nInclusive culture with associate-led Business Resource Groups.\nFlexible PTO (14 days) and Holiday Schedule (7 observed paid holidays).\nCompany Match 401(k), wellness programs, and more!","description_format":"text","description_chars":2866,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce","Consumer Goods","Gifts, Party Supplies & Souvenirs"],"lifecycle":[{"event":"open","at":"2026-09-27T13:31:27Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 137 · green card filings: 34","filings_12m":137,"filings_prev_12m":154,"green_card_filings_12m":34,"median_offered_wage_usd":136506,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA 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