Executive Support Specialist 2 (ESS2) - CNO Executive Assistant

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If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

Opportunity Awaits, Apply Today! - Executive Support Specialist 2 (CNO Executive Assistant)

The Oregon State Hospital, a division of the Oregon Health Authority, has a fantastic opportunity for Executive Support Specialist 2 to join our Salem team.

What you will do!

The purpose of this position is to provide confidential executive and administrative support to the Chief Nursing Officer and Nursing Division leaders who oversee daily hospital operations and patient care delivery for the Oregon State Hospital. The incumbent functions with integrity and confidentiality in compliance with HIPAA and dealing with sensitive information. Key functions include preparing reports, managing assigned projects, scheduling and calendar management, and supporting leadership strategic objectives and goals. This role participates in all CNO related meetings, conducts research assignments as assigned, and collects data and information for Nursing leadership. This position is responsible for supporting Nursing meetings including staff and committee meetings, with scheduling and record keeping. This position provides administrative support with requirements for hospital licensure, regulatory standards, compliance, supporting operational communication, and tracking of data for the Nursing division. This position applies and interprets ORSs, OARs, nurse contract language (SEIU and AFSCME), staffing policies and procedures, and hospital and department policies and protocols to effectively carry out its duties. The role requires discretion as it handles highly sensitive matters and information, coordinating projects on behalf of the CNO, and supporting Nursing Services strategic initiatives and regulatory compliance.

Shift: Monday - Friday 8:00am - 5:00pm

Days off: Sat/Sun

This position is 100% on site

For a full review of the position description, pleaseclick here.

What We Are Looking For

Minimum Qualifications: These qualifications must be reflected in your application for consideration.

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes: The following are desired attributes that we have identified as key to success for this role at OHA. These are the attributes we are looking for in our top candidate. If you have any of these, please let us know in your application.

• Exceptional customer service and the ability to communicate complex information clearly and professionally, both verbally and in writing, to a wide range of internal and external partners.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, Skype and Zoom.
• Proficient in AdobePro, Visio, SharePoint, Intranet Web Page Editing.
• Experience working effectively with individuals and groups with diverse perspectives, interests, and cultural backgrounds, demonstrating strong cultural competence and a commitment to inclusive practices.
• Knowledge of governmental relations and public policy pertaining to mental health issues and challenges.
• Experience with project management tools and concepts.
• Experience in budget and finance operations and principles.
• Experience in managing sensitive issues and confidential information with discretion and professionalism.

Application Guidance

Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided in the below:

Submission Requirements:

• Resume and Cover Letter (required)- Attach a cover letter and your current resume that clearly outlines your education and work experience relevant to this position
• Supplemental Questions - Answer all supplemental questions completely and accurately.

Final Check! - Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.

How to Apply:

• External Candidates: Visit the State of Oregon job opportunities webpage or click the “Apply” tab above to submit your application, following all submission requirements.
• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login, following all submission requirements.

After You Apply:

• Complete any pending tasks in Workday under “My Applications” prior to the application deadline.
• Check your email (including junk folder) and Workday inbox regularly for updates on your application.

Reminders:

• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. To protect your information and ensure correct processing, please follow the instructions for submitting your Veterans’ Preference documentation.
• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline.

About the Team & Benefits of Joining

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.

If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities togrow your career with the State of Oregon.

Additional Details

• This announcement will be used to fill full-time positions located in Salem, OR, and may be used to fill future vacancies as they occur.
• This position is 100% in person... “Review Section 4: Working Conditions” in the position description (linked above) for more information.
• Employment is contingent upon a criminal records check that meets OHA criteria at the time of hire and throughout employment.
• The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization. If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position.
• We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources - including Artificial Intelligence (AI) tools - are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration.

Contact Information

Recruiter: Jenny Templin

Email: [email protected].

Phone (text friendly): 971-372-8147

Accommodation Requests (ADA): OHA provides reasonable accommodation under the ADA, which may include alternative formats of materials or language support. If you need an accommodation to apply for this position or participate in the selection process, please contact the recruiter listed above.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority |Facebook | Instagram | LinkedIn | Veterans Resources | What You Need to Know to Get the Job

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class-including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation-and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.