{"id":2220114,"url":"https://alion.io/job/stateofstreaming-office-administrative-coordinator","title":"Office & Administrative Coordinator","company":{"id":60200,"name":"Stateofstreaming","domain":"stateofstreaming.com","url":"https://alion.io/company/stateofstreaming","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":59046,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SOC 2","optional":true}],"status":"live","first_seen_at":"2026-10-10T12:30:25Z","employer_posted_date":"2026-10-10","last_verified_at":"2026-10-12T04:10:24Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"ABOUT THE TEAM\nThe Executive Assistant team serves as a trusted partner to our leaders, providing seamless executive support, operational coordination, and workplace partnership. From managing complex priorities and executive operations to supporting office experiences and events, they help keep leaders focused, teams connected, and work moving forward. Known for their Raving Fan mindset, no task is too large or too small.\nWAYS YOU'LL CONTRIBUTE\nBasis is hiring an Office & Administrative Coordinator to run day-to-day operations at our Chicago HQ and provide administrative support across our Executive team. You'll be the face of the office, keeping it welcoming, organized, and running smoothly for employees, visitors, clients, and candidates.\nThis role suits someone highly organized, resourceful, and energized by variety. You may be coordinating a vendor repair one moment, prepping a travel itinerary the next. You bring a proactive, service-first mindset and the judgment to work independently while staying closely aligned with a small support team.\nReports to a Senior Executive Assistant, with a path to grow into broader executive support, office management, or facilities.\nOFFICE MANAGEMENT (Chicago HQ)\nKeep the Chicago office safe, organized, and running smoothly (common areas, meeting rooms, kitchens, and shared workspaces)\n\nServe as the primary on-site point of contact for building communications, facilities requests, maintenance, and emergency preparedness.\n\nCoordinate with building management and vendors to resolve office needs: repairs, supplies, deliveries, security, and general logistics.\n\nManage office inventory, mail/FedEx, and vendor documentation, including Certificates of Insurance.\n\nOwn the office event calendar and help coordinate meetings, training, and events (rooms, setup, catering, and access)\n\nSupport coworking coordination with Colliers/Upflex, partnering with systems support on access or connectivity issues.\n\nGreet and assist visiting employees, candidates, clients, and guests.\n\nADMINISTRATIVE SUPPORT (EA Team Support)\nProvide day-to-day administrative support to select Executives: scheduling, travel, expenses, and project coordination.\n\nCoordinate calendars and meetings, including conference room booking and video conference setup.\n\nBook travel and process expense reports in partnership with, and under the guidance of, the supervising Executive Assistant.\n\nPrepare correspondence, documents, and presentation materials; support data entry and formatting.\n\nScreen, route, and organize incoming emails and correspondence.\n\nProvide backup coverage across the EA team during PTO, high-volume periods, or transitions.\n\nSupport ad hoc administrative and departmental projects assigned.\n\nWHAT YOU BRING TO THE TABLE\n3-5 years of experience in office administration, facilities coordination, workplace operations, hospitality, or a related support role.\n\nA track record of making sound judgment calls independently, knowing what to own and what to escalate, even with incomplete information.\n\nDemonstrated experience proactively improving a process or system without being asked.\n\nComfort managing vendor relationships and light negotiations (pricing, scheduling, service issues) on your own.\n\nConfidence in communicating and managing up with senior stakeholders and executives.\n\nStrong organization, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.\n\nClear, professional written and verbal communication.\n\nProficiency with office productivity tools, calendars, and building or vendor portals.\n\nRegular on-site presence in the Chicago office, including light physical tasks such as moving supplies or event materials.\n\nAbility to maintain confidentiality and exercise discretion.\n\nBONUS POINTS\nExperience working directly with commercial building management teams or facilities vendors.\n\nFamiliarity with emergency preparedness, visitor access, or security/access administration (e.g., Kastle, SOC 2).\n\nExperience supporting employee events, executive meetings, or vendor transitions.\n\nExperience with expense, travel, or coworking platforms.","description_format":"text","description_chars":4144,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Market Research","Streaming & OTT Platforms"],"lifecycle":[{"event":"open","at":"2026-10-10T12:42:03Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":15,"reasons":["conf:1","win:early"],"computed_at":"2026-10-12T05:31:59Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":false},"html_url":"https://alion.io/job/stateofstreaming-office-administrative-coordinator","json_url":"https://alion.io/job/stateofstreaming-office-administrative-coordinator.json","meta":{"generated_at":"2026-10-12T05:31:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8877,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":60200},"rest":"https://alion.io/mcp/rest/get_company?id=60200"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstateofstreaming-office-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstateofstreaming-office-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstateofstreaming-office-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/stateofstreaming-office-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstateofstreaming-office-administrative-coordinator"}]}