{"id":2366402,"url":"https://alion.io/job/stcam-administrative-assistant","title":"Administrative Assistant","company":{"id":4420085,"name":"St. Camillus Life Plan Community","domain":"stcam.com","url":"https://alion.io/company/stcam","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wauwatosa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":78000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-25T05:00:00Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-14T07:25:35Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Join a Mission-Driven Community Where Your Work MattersSt. Camillus seeks an organized, dependable Administrative Assistant to support leaders and keep daily office operations efficient and responsive.\nPosition Overview\nIn this role, you will manage schedules, prepare documents, support meetings and projects, maintain office resources, and communicate with internal and external partners. Regular hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., with occasional additional hours for special events.For more than a century, St. Camillus has enriched the lives of older adults through compassionate, mission-driven care. Our non-profit Life Plan Community offers Independent Living, Assisted Living, Memory Care, Skilled Nursing, Home and Community-Based Services, and Hospice.\nWhy Join Us?In addition to traditional health, dental, and vision benefits, as well as paid time off, we offer unique perks that set us apart:\nRetirement: 403(b) Retirement Plan with generous employer match\nSpecial Employee Events: Fun and engaging activities, including an indoor parade, holiday party, Halloween contest, spa day, farmers market, and more\nPastoral Care Team: Spiritual support for employees\nApprenticeship Opportunities: Opportunities to grow your skills and career\nOn-Site Physician and Clinic: Accessible healthcare for staff\nContinued Education Opportunities: St. Camillus-paid training opportunities\nState-Approved C.N.A. Training Site\nCafes with Fresh Food Daily: Nutritious meals at two on-campus restaurants\nCompetitive Pay and Benefits Package\nEssential Job Functions\nManage calendars, appointments, meetings, and schedule updates\nPrepare, format, review, and edit correspondence, reports, presentations, and other documents\nCoordinate meetings and travel and handle routine and confidential correspondence\nPrioritize assignments and complete accurate work on time\nResearch and compile information, maintain files, track deadlines, and follow up on deliverables\nSupport Board, committee, leadership, and departmental meetings by preparing materials, taking minutes, and tracking action items\nCoordinate rooms, catering, vendors, materials, and expenses for events and meetings\nProtect sensitive and confidential information\nMaintain printers and office equipment; monitor and order supplies\nProcess Sage invoices and assist with credit card reconciliations\nProvide courteous service to employees, residents, visitors, vendors, and partners\nMaintain organized electronic and paper records\nPerform other duties as assigned\nQualifications\nThree or more years of administrative or office support experience; non-profit, healthcare, senior living, or service-focused experience preferred\nStrong written, verbal, interpersonal, and customer service skills\nAbility to manage changing priorities with organization, accuracy, and follow-through\nMinimum typing speed of 60 words per minute\nProficiency in Microsoft Word, Excel, PowerPoint, and Outlook\nExperience preparing reports, tables, charts, and spreadsheets and using Excel formulas\nKnowledge of office systems, administrative procedures, and professional documentation standards\nStrong English grammar, composition, spelling, and writing skills\nAbility to handle confidential information appropriately\nAdditional Requirements\nAbility to perform all essential job functions safely\nValid driver’s license, current vehicle insurance, and a driving record compliant with the St. Camillus Safe Driving Policy when using a personal vehicle for work","description_format":"text","description_chars":3502,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-12T16:43:32Z"}],"visa":[],"liveness":{"score":65,"band":"ok","label":"Likely open","p_open":1,"p_active":0.726,"p_room":0.9,"age_days":19,"expected_fill_days":29,"reasons":["conf:4","win:mid"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/stcam-administrative-assistant","json_url":"https://alion.io/job/stcam-administrative-assistant.json","meta":{"generated_at":"2026-10-14T11:07:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13274,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4420085},"rest":"https://alion.io/mcp/rest/get_company?id=4420085"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstcam-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstcam-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstcam-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/stcam-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstcam-administrative-assistant"}]}