Facilities Supervisor

Key Responsibilities

Site Facilities Management

• Take overall responsibility for the effective management of project facilities and site support services.
• Coordinate the establishment, maintenance and ongoing operation of site offices, meeting rooms, ablution facilities, change rooms, eating areas and other welfare facilities.
• Ensure facilities are maintained in a safe, clean, functional and professional condition.
• Coordinate repairs, maintenance and general upkeep of project facilities.
• Conduct regular facility inspections and ensure identified defects or concerns are addressed promptly.
• Ensure adequate office furniture, equipment and general facility requirements are available.
• Coordinate temporary facility requirements as the project develops and workforce numbers change.

Site Logistics & Coordination

• Coordinate and support day-to-day site logistics requirements.
• Assist with the planning and coordination of designated delivery, loading, off-loading, storage and laydown areas.
• Work with construction teams to minimise congestion and logistical disruptions.
• Assist in managing traffic flow and designated vehicle areas within the project requirements.
• Coordinate the movement and positioning of temporary facilities and project support infrastructure.
• Liaise with relevant departments regarding material deliveries and major logistical requirements.
• Monitor logistical constraints and proactively escalate risks which may impact project operations.
• Support mobilisation and demobilisation activities throughout the project lifecycle.

Facility Services & Service Providers

• Manage and coordinate relevant facility service providers, which may include:
• Cleaning services
• Waste management
• Pest control
• Portable toilets and sanitation services
• Drinking water and water supply
• Office and welfare facility maintenance
• Temporary facility suppliers
• Security support services
• Parking and transport-related services
• General site services
• The Facility Manager will monitor service levels and ensure contractors meet agreed quality, safety and performance standards.

Housekeeping & Waste Management

• Drive and maintain a high standard of housekeeping across common project areas.
• Coordinate waste collection and removal services.
• Ensure waste and recycling areas are appropriately managed.
• Conduct regular inspections of offices, common areas, welfare facilities and external areas.
• Escalate persistent housekeeping concerns to the responsible management teams.
• Work closely with Health & Safety and Construction teams to promote a clean, orderly and professional project environment.

Site Offices & Welfare Facilities

• Ensure office and welfare facilities remain operational and appropriately resourced.
• Monitor cleaning standards and maintenance requirements.
• Manage office moves, workspace allocations and facility changes where required.
• Coordinate requirements for meeting rooms, furniture, equipment and common-use areas.
• Monitor the condition and availability of ablution and welfare facilities.
• Plan facility requirements in line with changes in workforce numbers and project phases.

Access, Parking & Security Coordination

• Work closely with Security and Health & Safety teams regarding site access arrangements.
• Assist with the coordination of parking areas and vehicle movement.
• Support the establishment and management of designated pedestrian and vehicle routes.
• Coordinate access and facility requirements for visitors, contractors and project stakeholders where required.
• Escalate security, access or traffic-related concerns to the appropriate responsible parties.

Contractor & Supplier Management

• Coordinate service providers and contractors responsible for facility-related services.
• Ensure contractors comply with site rules, project requirements and applicable Health & Safety standards.
• Monitor contractor performance and service delivery.
• Verify services performed and escalate performance concerns.
• Assist with obtaining quotations and evaluating facility-related service requirements.
• Liaise with Procurement and Commercial teams regarding purchase orders, contracts and supplier requirements.
• Monitor facility-related expenditure against approved budgets.

Health, Safety & Compliance

• Work closely with the project Health & Safety team to ensure facility and logistical activities are conducted safely.
• Ensure facility contractors comply with project H&S requirements.
• Identify facility-related hazards and ensure corrective actions are implemented.
• Participate in inspections and audits where required.
• Ensure emergency access routes and common areas remain unobstructed.
• Assist with maintaining suitable emergency arrangements across project facilities.
• Promote safe working practices and a strong safety culture amongst service providers.

Cost Control & Administration

• Assist with preparing and managing the facilities operating budget.
• Monitor facility-related costs and identify opportunities for improved efficiency.
• Maintain records of service providers, contracts, inspections and maintenance activities.
• Maintain facility and logistics trackers.
• Verify invoices and supporting documentation where required.
• Prepare regular facility and logistics reports for project management.
• Maintain accurate documentation for audit and project close-out purposes.

Minimum Requirements:

Qualifications

• Grade 12 / Matric
• Relevant qualification in Facilities Management, Logistics, Construction Management, Operations Management, Business Management or a related field will be advantageous.

Experience

• Minimum 5 years' experience in facilities, logistics, site services or operational management, preferably within the construction, engineering, infrastructure, industrial or project environment.
• Previous experience managing facilities on a large-scale construction project will be highly advantageous.
• Demonstrated experience managing contractors and external service providers.
• Experience coordinating site logistics, deliveries, offices, welfare facilities and general site services.
• Good understanding of Health & Safety requirements within a construction environment.
• Strong planning, organisational and problem-solving abilities.
• Good commercial awareness and cost-control capabilities.
• Strong computer literacy, including Microsoft Excel, Word and Outlook.
• Excellent communication and stakeholder management skills.
• Valid driver's licence.
• Ability to work effectively in a fast-paced, demanding project environment.