{"id":4151998,"url":"https://alion.io/job/stellarus-executive-assistant-experienced","title":"Executive Assistant, Experienced","company":{"id":4471095,"name":"Stellarus","domain":"stellarus.com","url":"https://alion.io/company/stellarus","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Confluence","optional":false},{"name":"Copilot","optional":false},{"name":"Jira","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-11T22:40:44Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-12T09:36:35Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Your Role\nThe Information Security, Risk & Operations (ISRO) department protects enterprise information and technology assets, strengthens regulatory and risk disciplines, and enables resilient business operations. ISRO partners across Stellarus, Ascendiun, Blue Shield of California, and other family-of-companies stakeholders to deliver security capabilities, manage risk, support audits and compliance obligations, and advance operational resilience.\nThe Executive Assistant, Experienced will report to and fully support the Vice President, Chief Information Security Officer (CISO), while providing coordinated administrative support to the ISRO Chief of Staff and direct leadership team. This role serves as a trusted operational partner who anticipates needs, protects executive focus, improves the flow of information, and helps the ISRO leadership team operate with consistency, urgency, discretion, and accountability.\nThe successful candidate will understand the pace and sensitivity of a cybersecurity, risk, and operations environment. They will confidently manage competing priorities, confidential matters, executive communications, leadership cadences, cross-functional dependencies, and time-sensitive requests involving audit, compliance, risk, incident readiness, customer commitments, and organizational change.\nOur leadership model is about developing great leaders at all levels and creating opportunities for our people to grow personally, professionally, and financially. We are looking for people who are energized by creative and critical thinking, building trusted relationships, getting results the right way, fostering continuous learning, and enabling teams to work together with clarity and purpose.\nYour Work\nIn this role, you will:\nPerform complex administrative, analytical, and procedural work with a high degree of autonomy, sound judgment, discretion, and attention to detail.\nManage administrative matters in the absence of, or on behalf of, the CISO, using established priorities, decision rights, and escalation paths.\nOwn the CISO’s calendar and daily operating rhythm, including prioritizing requests, resolving conflicts, protecting focus time, and ensuring the executive is prepared for key decisions and commitments.\nCoordinate closely with the ISRO Chief of Staff and leadership team to align calendars, agendas, materials, decisions, action items, and follow-through across department-wide priorities.\nPrepare and manage leadership cadences such as CISO staff meetings, ISRO leadership meetings, all-hands meetings, planning sessions, executive reviews, customer discussions, audit and compliance reviews, and other recurring forums.\nDevelop meeting agendas, pre-reads, briefing materials, notes, decision summaries, and action trackers; confirm owners and due dates and follow up to closure.\nServe as an administrative liaison among the CISO, Chief of Staff, ISRO leaders, employees, enterprise partners, customers, vendors, and external contacts.\nHandle sensitive and confidential information related to cybersecurity, risk, audit, compliance, investigations, organizational planning, staffing, vendors, and executive decisions with appropriate care and need-to-know discipline.\nIndependently plan leadership meetings, workshops, employee events, and organizational sessions, coordinating facilities, food, technology, accessibility, and security requirements at approved locations.\nCoordinate domestic and international travel arrangements, itineraries, contingency plans, and supporting logistics for the CISO and, when requested, ISRO leaders.\nProcess and monitor expense reports, invoices, purchase and travel approvals, and other administrative transactions through Concur and designated enterprise systems, ensuring completeness and policy compliance.\nSupport third-party and vendor administration by coordinating meetings, documentation, approvals, onboarding steps, renewals, and follow-ups with procurement, finance, legal, and ISRO owners.\nMaintain ISRO distribution lists, leadership rosters, organizational charts, contact lists, team calendars, SharePoint content, and other department records as assigned.\nHelp establish consistent administrative practices across ISRO, including templates, intake and routing conventions, meeting norms, records organization, and executive communication workflows.\nCoordinate urgent communications and meeting logistics for time-sensitive security, risk, audit, compliance, or operational matters while following established incident and escalation protocols.\nUse Microsoft Copilot and other approved AI capabilities to streamline scheduling, prepare summaries, improve information retrieval, automate repeatable administrative work, and create practical agents or workflows where appropriate.\nModel responsible use of AI by protecting confidential information, validating outputs, following company policies, and sharing effective administrative practices with the broader admin community.\nAnticipate operational gaps, identify opportunities to remove administrative friction, and recommend improvements that help ISRO leaders make decisions and execute more effectively.\nProvide backup and partnership support to other executive assistants and administrative professionals across Technology and the Ascendiun family of companies as business needs require.\nYour Knowledge and Experience\nBachelor’s degree or High School Diploma/GED and 4 years of additional relevant experience in lieu of a degree.\nAt least 3 years of progressively responsible executive or senior-leadership administrative support experience.\nExperience supporting a senior executive in a complex, matrixed, regulated, technology, cybersecurity, risk, compliance, or operations environment is strongly preferred.\nAdvanced proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Teams, SharePoint, and Copilot is required.\nWorking knowledge of Lucidchart is preferred; familiarity with Planview, Jira, Confluence, Service Marketplace, Concur, UltiPro or comparable enterprise platforms is a plus.\nDemonstrated ability to manage a dynamic executive calendar, recognize competing business priorities, and make appropriate trade-offs with limited direction.\nExceptional written and verbal communication skills, including the ability to prepare polished executive materials, capture decisions accurately, and communicate with tact across all organizational levels.\nStrong organizational and follow-through skills, with the ability to manage multiple workstreams, deadlines, and stakeholders without losing detail or momentum.\nDemonstrated discretion and sound judgment when handling confidential, restricted, or sensitive business and security information.\nAbility to remain calm, flexible, resilient, and solutions-oriented during urgent requests, shifting priorities, and periods of organizational change.\nCustomer-service mindset with the confidence to appropriately challenge, clarify, redirect, or escalate requests when scope, ownership, risk, timing, or decision rights are unclear.\nHybrid\nThis role requires employees to be in-office based on our hybrid workplace model, balancing purposeful in-person collaboration with flexibility. For most teams, this means coming into the office two days each week.\nEmployees living more than 50 miles from an office location will work with their manager to determine in-office time based on business need.","description_format":"text","description_chars":7415,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Continuous learning"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Security"],"lifecycle":[{"event":"open","at":"2026-11-12T09:36:35Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":27,"reasons":["conf:1","win:early"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/stellarus-executive-assistant-experienced","json_url":"https://alion.io/job/stellarus-executive-assistant-experienced.json","meta":{"generated_at":"2026-11-12T10:51:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22231,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4471095},"rest":"https://alion.io/mcp/rest/get_company?id=4471095"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstellarus-executive-assistant-experienced"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstellarus-executive-assistant-experienced"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstellarus-executive-assistant-experienced"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/stellarus-executive-assistant-experienced\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstellarus-executive-assistant-experienced"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4151998}},{"tool":"search_jobs","arguments":{"company":"stellarus.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4151998},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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