{"id":4098703,"url":"https://alion.io/job/stelumar-executive-assistant","title":"Executive Assistant","company":{"id":4416696,"name":"Stelumar","domain":"stelumar.com","url":"https://alion.io/company/stelumar","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jobvite","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":110000,"currency":"CAD","period":"year","gross":null,"usd_annual":77242},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-11T21:21:32Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T21:21:32Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Description\nRole:\nExecutive Assistant\nLocation:\nMississauga, Ontario\nCompany:\nStelumar Advanced Manufacturing Inc.\nDepartment:\nShared Services\nEmployment Type:\nFull-Time, Permanent\nReports to:\nGeneral Manager\nStelumar Advanced Manufacturing Inc. (SAMI or Stelumar) is a technology-driven company dedicated to revolutionizing homebuilding in Canada through advanced modular building solutions. Founded by Canadian entrepreneur Peter Gilgan, founder of Mattamy Homes, Stelumar combines automation, robotics, and AI to modernize construction and help address the housing shortage. With state-of-the-art manufacturing facilities in the Greater Toronto Area, Stelumar is focused on accelerating construction timelines, improving consistency and making housing more attainable. Stelumar produces precision-built walls, floors, and roofing systems, factory-built modular units, and interior cabinetry and millwork at industrial scale. Its development and construction arm, Stelumar Communities, delivers scalable modular housing from planning and design to construction and handover. The team supports low- and mid-rise residential, purpose-built rental, affordable and workforce housing, student housing, hospitality, healthcare-related housing, and institutional developments. Together, Stelumar is delivering housing people are proud of.\nFor more information, visit Stelumar.com.\nWhat we offer\nYou will provide administrative support to the General Manager and Senior Leadership Team (SLT) and oversee day-to-day office management. The ideal candidate is proactive, highly organized, and resourceful,and actswith soundjudgment and integrity.\nWhat you’ll do\nSenior Leadership Team SupportManage calendars for the GM and SLT, prioritizing requests and resolving conflicts\nManageemails, reports, and internal correspondence\nServe as a point of contact for internal and external stakeholders; prepare materials aheadof meetings\nCoordinate travel andexpense reportsforthe GM and SLT\nTake minutes, track action items, and follow up to keep taskson schedule\nAct as a liaison for the GM and SLT\n\nOffice Administration & EventsOversee daily office operationssothe office is organized, stocked, and running smoothly\nManage office supplies, equipment, vendors, and service contracts\nAct as the main contact for building management, facilities, and workspaceneeds\nSupport new-hire onboarding (workstations, building access, orientation)with HR and IT\nMaintain office policies and procedures\nTrack office budgets and process invoices\nDirectreception and administrative support staff, as applicable\nCoordinate special events (e.g., conferences, offsites, site tours, town halls), including venues, catering, and equipment\nPrepare and distributedocumentsand presentations\nConduct researchas required\nLiaise with the parent company and corporate offices, including HR and IT\n\nBuild strongrelationships with internaland external stakeholders\nProactively flag, prioritize, and resolve issueswhere possible \nCoordinate SLT meeting agendas, materials, and logistics\nSupport preparations for external meetings\nSupport special projects and other duties as required\nWhat you bring\nPost-secondary educationin business, administration, or a related field preferred \n3-5years as an Executive or Administrative Assistant supporting multiple senior leaders; office administration experienceis an asset\nStrong initiative, judgment, and problem-solving skills\nExcellent written and verbal communication skills, including drafting, proofreading, and building presentations\nStrong attention to detail, time management, and multitasking skills \nProven discretion withconfidential information\nProfessional and approachable with leaders, employees, vendors, andexternal partners\nStrong Microsoft Office skills (especially Excel) and eagerness to adopt new tools, includingAI\nExperience coordinating office operations, vendors,and administrative budgets\nAdaptableto shifting priorities; occasional travel as required\nCompensation\nThe expected base salary range for this position is $70,000 - $110,000. Actual pay may vary depending on your job-related knowledge, competencies, and skills. We recognize that exceptional situations may fall outside this range, and we encourage all interested candidates to apply.\nYou are also eligible to participate in Stelumar’s annual bonus program which gives you the opportunity to increase your total compensation if business and individual goals are achieved.\nWe encourage applicants who meet most of the role requirements to hit that submit button and apply! It’s okay if you don’t have 100% of the requirements. If you’re the right candidate, we’ll help you learn and grow.\nStelumar is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.\nStelumarmay use artificial intelligence (AI) tools to support our hiring process, including to help screen or assess candidates along the way. These tools work behind the scenes, while people remain at the heart of every hiring decision.\nQualified applicants for this existing vacancy will be contacted directly by the Talent Acquisition team.","description_format":"text","description_chars":5255,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-11-11T21:21:32Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":25,"reasons":["conf:2","win:early"],"computed_at":"2026-11-11T23:23:40Z"},"pay":{"stated_usd_annual":77242,"is_top_pay":true},"html_url":"https://alion.io/job/stelumar-executive-assistant","json_url":"https://alion.io/job/stelumar-executive-assistant.json","meta":{"generated_at":"2026-11-11T23:23:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":46527,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4416696},"rest":"https://alion.io/mcp/rest/get_company?id=4416696"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstelumar-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstelumar-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstelumar-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/stelumar-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstelumar-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4098703}},{"tool":"search_jobs","arguments":{"company":"stelumar.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4098703},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}