{"id":2578378,"url":"https://alion.io/job/stelumar-office-administrative-assistant","title":"Office Administrative Assistant","company":{"id":4416696,"name":"Stelumar","domain":"stelumar.com","url":"https://alion.io/company/stelumar","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jobvite","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mississauga, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":73500,"currency":"CAD","period":"year","gross":null,"usd_annual":51472},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T00:56:12Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-15T09:22:22Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Description\nRole:\nOffice Administrative Assistant\nLocation:\nMississauga, Ontario\nCompany:\nStelumarAdvanced Manufacturing Inc.\nDepartment:\nAdministration\nEmployment Type:\nFull-Time, Permanent\nReports to:\nDirector, People & Culture\nStelumarAdvanced Manufacturing Inc. (SAMI or Stelumar) is a technology-driven company dedicated to revolutionizing homebuilding in Canada through advanced modular building solutions. Founded by Canadian entrepreneur Peter Gilgan, founder of Mattamy Homes, Stelumarcombines automation, robotics, and AI to modernize construction and help address the housing shortage. With state-of-the-art manufacturing facilities in the Greater Toronto Area, Stelumaris focused on accelerating construction timelines, improving consistency and making housing more attainable. Stelumarproduces precision-built walls, floors, and roofing systems, factory-built modular units, and interior cabinetry and millwork at industrial scale. Its development and construction arm, StelumarCommunities, delivers scalable modular housing from planning and design to construction and handover. The team supports low- and mid-rise residential, purpose-built rental, affordable and workforce housing, student housing, hospitality, healthcare-related housing, and institutional developments. Together, Stelumaris delivering housing people are proud of.\nFor more information, visit Stelumar.com.\nWhat we offer\nAs the Office Administrative Assistant, you will be the welcoming first point of contact for visitors, employees, and callers, while keeping our office running smoothly day to day. This role blends reception coverage, administrative support, and office management responsibilities, including, but not limited to managing supplies and vendors, coordinating meetings, and supporting teams across the businessand multiple office locations. The ideal candidate is highly professional and takes pride in creating a well-run, welcoming workplace.\nWhat you’ll do\nGreet and welcome visitors, clients, and employees, ensuring a professionaland friendly front-of-house experience.\nAnswer, screen, and direct incoming calls through the main switchboard in a timely and courteous manner.\nManage the reception area, including sign-in procedures, visitor badges, and meeting room readiness.\nSort, distribute, and process incoming and outgoing mail, packages, and courier shipments.\nOrder and maintain office supplies, kitchen/pantry stock, and equipment, tracking inventory and managing vendor relationships.\nCoordinate maintenance and service requests with building management and external vendors (cleaning, IT, repairs, etc.).\nSchedule and coordinate meetings, boardroom bookings, and calendar requests across departments.\nSupport the planning and execution of internal events, team meetings, and company gatherings, including participation in Stelumar’sculture committee.\nAssist with onboarding logistics for new hires, including workspace setup, access cards, and welcome materials.\nPrepare, format, and proofread correspondence, memos, presentations, and reports as needed.\nProcess invoices, expense reports, and purchase orders in line with company procedures.\nMaintain organized filing systems, both physical and digital, ensuring accurate recordkeeping.\nSupport travel bookings and itineraries for staff and visiting leadership.\nMonitor office health and safety standards, ensuring compliance with workplace policies.\nProvide administrative support to leadership and cross-functional teams as required.\nIdentify opportunities to improve office processes and the overall workplace experience.\nOther duties as required.\nWhat you bring\n2+ years of experience in a reception, administrative, or office coordination role.\nExperience managing office supplies, vendors, and day-to-day office operations\nProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new systems.\nStrong communication, organizational, and multitasking skills.\nProfessional, personable demeanor with a customer-service mindset.\nBonus Points\nHigh school diploma required; post-secondary diploma or certificate in Office Administration, Business, or a related field.Experience supporting a manufacturing, industrial, or construction-related business.\nExperience coordinating events, meetings, or office moves.\nFamiliarity with expense management or basic bookkeeping software.\nExperience supporting onboarding or HR administrative processes.\nHealth & safety certification (e.g., WHMIS) or willingness to obtain.\nExperience working in a fast-paced, start-up or scaling environment.\nCompensation\nThe expected base salary range for this position is $50,000-$73,500. Actual pay may vary depending on your job-related knowledge, competencies, and skills. We recognize that exceptional situations may fall outside this range, and we encourage all interested candidates to apply.\nYou are also eligible to participate in Stelumar’sannual bonus program which gives you the opportunity to increase your total compensation if business and individual goals are achieved.\nWe encourage applicants who meet most of the role requirements to hit that submit button and apply! It’s okay if you don’t have 100% of the requirements. If you’re the right candidate, we’ll help you learn and grow.\nStelumaris committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us onyour application and we will work with you to meet your needs.\nStelumarmay use artificial intelligence (AI) tools to support our hiring process, including to helpscreen or assess candidates along the way. These tools work behind the scenes, while people remain at the heart of every hiring decision.\nQualified applicants for this existing vacancy will be contacted directly by the Talent Acquisition team.","description_format":"text","description_chars":5849,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T00:56:12Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":17,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":51472,"is_top_pay":false},"html_url":"https://alion.io/job/stelumar-office-administrative-assistant","json_url":"https://alion.io/job/stelumar-office-administrative-assistant.json","meta":{"generated_at":"2026-10-15T09:54:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14854,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4416696},"rest":"https://alion.io/mcp/rest/get_company?id=4416696"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstelumar-office-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstelumar-office-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstelumar-office-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/stelumar-office-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstelumar-office-administrative-assistant"}]}