{"id":3211544,"url":"https://alion.io/job/stephenson-harwood-receptionist","title":"Receptionist","company":{"id":1801562,"name":"Stephenson Harwood","domain":"stephensonharwood.com","url":"https://alion.io/company/stephensonharwood","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Madrid, Spain"],"countries":["ES"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19000,"max_usd":42000,"period":"year","method":"role_country_seniority_unknown","sample_n":23},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-24T17:20:05Z","employer_posted_date":"2026-10-24","last_verified_at":"2026-10-27T21:01:47Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"What we will offer\nIf you require this document in an accessible format (e.g. large print), please contact \nWe will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can gain early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.\nTeam Structure\nAs the Front of House Receptionist, you will be responsible for providing an exceptional client experience through the delivery of the position holders main duties. The FOH Receptionist role is very client interactive and therefore needs the position holder to be able to provide outstanding customer service, deliver consistent high standards in operational delivery and ability to anticipate what is needed to ensure that the client requirements are met.\nMain Responsibilities\nTo meet and greet all visitors approaching the desk in a friendly and professional way.\nContact hosts to make them aware of their guest arrival and keep visitors updated on waiting times.\nEscorting guests to appropriate meeting rooms or lobby area as necessary.\nMeeting room management including bookings, amendments and cancellations.\nUndertake and supervise meeting room set-up for all on-site meetings and functions. This includes room layout, Audio-visual & IT set-up assistance (i.e., network connectivity) if required.\nEnsure all incoming calls for the client business are always handled efficiently and courteously.\nSchedule all couriers and deliveries accordingly.\nBook taxi and local/international couriers as and when required.\nPlacing orders through suppliers and conducting regular stock check.\nWork closely with the all department members on site to ensure seamless service to the client and offer support and assistance.\nConduct regular walkaround of the reception area and client floor to ensure a welcoming, safe and inviting environment is received, reporting all issues to the relevant department immediately.\nOffering refreshments to all guests on arrival and keeping refreshment points tidy and well stocked.\nWork closely with Client events teams to assist in event coordination, visitor management and space booking.\nEnsure all emails are responded in a professional, accurate and timely manner.\nAnticipate guest needs and create a welcoming atmosphere.\nManaging the cloakroom duties and ensuring safe storage of guest items.\nIssuing access passes when required and adhering to Security policies.\nPerform other duties as assigned by your manager or client.\nTake reasonable care of your own health and safety and that of others, ensuring you comply with all Health & Safety procedures.\nAttributes/Skills Required\nThe successful candidate will have experience working as a receptionist in busy corporate office environment and the ability to work with senior individuals professionally.\nHave exemplary organisation and communication skills with excellent attention to detail.\nThe ability to work in a fast-paced environment in which you can maintain an exceptional level of service whilst managing multiple tasks.\nAble to communicate professional, concise and accurate information in written and verbal formats.\nStrong Microsoft Office skills particularly Outlook, Excel and Powerpoint.\nPrevious experience working with a visitor management or space scheduling system.\nAbility to interact professionally with people at all levels, including senior leadership and external clients.\nImmaculate personal presentation aligned with corporate standards.\nDiscretion and confidentiality when handling sensitive information.\nThe successful candidate must be fluent in Spanish and possess a high level of proficiency in business English (spoken and written).\nThis job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm’s strategy and business needs.\nAbout the Firm\nStephenson Harwood is an international law firm, and we're committed to creating 'positive partnerships' with our clients. We represent listed and private companies, institutions and individuals, building lasting relationships to help them succeed in a complex and ever-changing world.\nOur focus is on five core sectors: Energy Transition, Life Sciences and Healthcare, Private Capital and Funds, Technology, and Transportation and Trade.\nWith more than 1,500 people, including 220+ partners, across ten offices in Europe, the Middle East and Asia, we combine deep legal capabilities and broad commercial expertise. We have also forged close ties with high quality law firms around the world, blending local knowledge with global savvy for clients in over 100 countries.\nWe understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.\n250+ PARTNERS11 OFFICES45+ LANGUAGES SPOKEN BY OUR PEOPLE\nOffices in Al Khobar, Athens, Dubai, Hong Kong, London, Madrid, Paris, Riyadh, Seoul, Shanghai, Singapore and associated office in Guangzhou\nOur brand strengths:\nGO FAR, GO TOGETHER\nEXPERTS IN MORE THAN LAW\nCAN DO PERSONALITIES\nALWAYS READY","description_format":"text","description_chars":5591,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-24T17:20:05Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":18,"reasons":["conf:2","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/stephenson-harwood-receptionist","json_url":"https://alion.io/job/stephenson-harwood-receptionist.json","meta":{"generated_at":"2026-10-27T21:19:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12584,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1801562},"rest":"https://alion.io/mcp/rest/get_company?id=1801562"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstephenson-harwood-receptionist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstephenson-harwood-receptionist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstephenson-harwood-receptionist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/stephenson-harwood-receptionist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstephenson-harwood-receptionist"}]}