{"id":2793716,"url":"https://alion.io/job/stevens-transport-executive-assistant","title":"Executive Assistant","company":{"id":2485378,"name":"Stevens Transport","domain":"stevenstransport.com","url":"https://alion.io/company/stevenstransport","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":53000,"max_usd":106000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Power BI","optional":false}],"status":"live","first_seen_at":"2026-10-16T00:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-19T02:45:28Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Department:\nAdministrationJob Description:\nJOB DESCRIPTION: The Executive Assistant provides high-level administrative and strategic support to senior leadership in a fast-paced, dynamic environment. This role demands exceptional organizational skills, discretion, and the ability to anticipate needs to ensure seamless daily operations. As a key partner to the executive team, the Executive Assistant contributes to operational efficiency, supports digital transformation initiatives, and fosters alignment across departments.\nKey Responsibilities\nCalendar & Travel Management\nStrategically manage complex calendars across multiple time zones.\nCoordinate travel arrangements and prepare detailed itineraries.\nEnsure timely scheduling and minimize conflicts.\nCommunication & Documentation\n Draft and edit executive-level correspondence and reports.\nAct as liaison between executives, internal teams, and external stakeholders.\nMaintain confidentiality and professionalism in all communications.\nMeeting & Event Coordination\nOrganize executive meetings, develop agendas, and track action items.\nPlan and execute leadership events and company-wide initiatives.\nOperational Support & AI Integration\nManage expense reports, purchase requests, and budget tracking.\nLeverage AI tools to automate tasks and generate insights.\nMaintain audit-ready documentation and ensure policy compliance.\nQUALIFICATIONS:\nMinimum Qualifications\nMinimum 5 years’ experience supporting C-suite or senior executives.\nExceptional written and verbal communication skills.\nAdvanced proficiency in Microsoft Office Suite, Teams, and Power BI.\nStrong organizational and time-management skills.\nHigh level of professionalism, integrity, and emotional intelligence.\nExperience with AI platforms.\nFamiliarity with LinkedIn, X, and Instagram.\nPreferred Qualifications\nWorkday experience\nExperience in transportation, logistics, or operations.\nAbility to create executive dashboards and performance reports.\nProven success in event planning and project coordination.\nExperience using AI tools for scheduling, writing, or data analysis\nSKILLS AND ABILITIES:\nWorkday\nAS400\nMS365\nPower BI\nExcel\nExecutive Dashboards\nAI tools\nOrganization\nDiscretion/confidentiality\nProject coordination\nProblem solving\nAdaptability and flexibility\nWritten and oral communication\nAttention to detail\nProject Management\nCalendar coordination\nTravel management\nWork Experience:\n5+ years executive assistant experience in corporate environment\nWorkshift:\nEducation:\nIn compliance with Federal and State equal employment opportunity laws, qualified candidates are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.","description_format":"text","description_chars":2797,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transportation & Logistics","Logistics","Intermodal 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