{"id":3417749,"url":"https://alion.io/job/stifel-sr-administrative-assistant-institutional","title":"Sr Administrative Assistant, Institutional","company":{"id":692655,"name":"Stifel","domain":"stifel.com","url":"https://alion.io/company/stifel","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":11,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":58500,"max":87600,"currency":"USD","period":"year","gross":null,"usd_annual":87600},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T20:01:43Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-06T03:00:56Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Why Stifel\nStifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.\nLet’s talk about how you can find your place here at Stifel, where success meets success.\nWhat You'll Be Doing\nThe Sr Administrative Assistant provides a higher level of support on a variety of administrative functions to senior level leadership and other senior group members within the designated area of the Institutional Group. Serves as backup to peers and works to facilitate the smooth operation of day-to-day department activities.\nWhat We're Looking For\nAssist the assigned coverage group by maintaining calendars, and scheduling appointments, meetings and conference calls as needed; prepare agendas and make arrangements for meetings (room reservations, catering, etc.)\nInput client information into Customer Relationship Management (CRM) databases such as Salesforce; manages updates and provide database support for assigned coverage group.\nMake domestic and international travel arrangements via online system in accordance with Firm and department policy, as appropriate.\nProcess all expenses by creating reports via Corporate Accounting electronic expense system in accordance with Firm and department policy, as applicable.\nOrganize and coordinate client conferences, entertainment functions and events as needed. May be asked to attend conferences and assist with coordination of events, meetings, etc., from time to time.\nCreate and maintain comprehensive reports and spreadsheets and work on special projects as requested on an ad hoc basis.\nProvide general office support to include: distribution of mail, office supplies, and invoices.\nOperate and maintain office equipment such as fax machines and copiers and may need to troubleshoot issues when necessary.\nGreet visitors and callers and direct them to appropriate individual/group, handle/respond to inquiries, take messages, and transfer/direct to appropriate party for assistance.\nResearch questions and resolve problems related to expenses, technology, or other day-to-day issues or concerns arising with other support groups.\nSet up, organize, and maintain paper and electronic filing systems for expenses, correspondence, and other material including off-site storage, as needed, in a logical and easily retrievable manner.\nHandle highly confidential information involving client information, deals, etc. with utmost discretion.\nMay assist the department in setting up local equipment and access for new hires, and coordinate effectors between various areas of the Company involved in the new hire process at a designated location to ensure the on-boarding process is completed properly.\nMay serve as liaison between the Office Manager and building management for general site related issues that may include but are not limited to general office maintenance, emergency procedures, fire drills, repairs, office moves and vendor visits.\nWhat You'll Bring\nKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other standard office procedures and terminology.\nExcellent communication and problem-solving skills\nStrong organizational and time management skills\nHigh level of attention to detail and accuracy\nHigh level of professionalism and confidentiality\nEducation & Experience\nMinimum Required: High school diploma or equivalent work related experience\nMinimum Required: 5+ years of administrative experience\nLicenses & Credentials\nMinimum Required: None\nSystems & Technology\nProficient in Microsoft Excel, Word, PowerPoint, Outlook\nCompensation Range\nSalary: USD $58,500.00/Yr. - USD $87,600.00/Yr. Actual salaries may vary, and may be based on several factors, including but not limited to each candidate’s qualifications, skills, and overall competencies for the position. The base salary is one component of Stifel’s overall compensation package for each individual employee. Other benefits and offerings include, but not limited to, discretionary bonuses, health / dental / vision / prescription insurance offerings, Stifel Total Health Connect, flexible spending accounts, tuition & certification assistance programs, paid time off, and much, much more! To view a more comprehensive list of Stifel’s current offerings, please visit https://www.stifel.com/careers/benefits. Applications are accepted until the position is filled.About Stifel\nStifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients’ money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.\nWhile our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let’s talk about how you can find your place here at Stifel, where success meets success.\nAt Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.\nStifel is an Equal Opportunity Employer.","description_format":"text","description_chars":5666,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["401k plan","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Investment Banking & M&A Advisory","Online Brokerage & Trading Platforms"],"lifecycle":[{"event":"open","at":"2026-10-28T20:01:43Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 12 · green card filings: 1","filings_12m":12,"filings_prev_12m":12,"green_card_filings_12m":1,"median_offered_wage_usd":113269,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.854,"p_room":0.945,"age_days":7,"expected_fill_days":11,"reasons":["conf:4","velocity","win:mid"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":87600,"is_top_pay":false},"html_url":"https://alion.io/job/stifel-sr-administrative-assistant-institutional","json_url":"https://alion.io/job/stifel-sr-administrative-assistant-institutional.json","meta":{"generated_at":"2026-11-06T05:39:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9923,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":692655},"rest":"https://alion.io/mcp/rest/get_company?id=692655"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstifel-sr-administrative-assistant-institutional"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstifel-sr-administrative-assistant-institutional"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstifel-sr-administrative-assistant-institutional"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/stifel-sr-administrative-assistant-institutional\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstifel-sr-administrative-assistant-institutional"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3417749}},{"tool":"search_jobs","arguments":{"company":"stifel.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3417749},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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