{"id":4311572,"url":"https://alion.io/job/sto-building-group-project-assistant","title":"Project Assistant","company":{"id":1911719,"name":"STO Building Group","domain":"stobuildinggroup.com","url":"https://alion.io/company/stobuildinggroup","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":78,"open_postings":9,"ghost_share":0,"stale_share":0.889,"repost_share":0,"time_to_fill_p50_days":46,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Management","role_family":"Management","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-14T13:24:36Z","employer_posted_date":"2026-07-14","last_verified_at":"2026-11-14T12:18:07Z","board_verified":true,"closed_at":null,"days_open":123,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":123},"description":"Summary\nThe Project Assistant provides essential administrative and project coordination support to construction teams to ensure projects run efficiently and documentation is accurate and complete. This role is responsible for managing project records, tracking key deliverables, coordinating communication with subcontractors and internal teams, and supporting contract and compliance processes. The Project Assistant plays a critical role in maintaining organization, driving timely follow-up, and upholding Layton’s standards of quality, integrity, and operational excellence throughout the project lifecycle.\nDuties\nAssembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.\nAssists in buyout of projects by verifying prequalification of subcontractors to include completion of safety and financial review. \nInstructs project team in organized filing system and assures its proper use.\nPeriodic audits to ensure executed contract documents (subcontracts & subcontract change orders) are filed in project BOX folder.\nPrepares agendas and other meeting documents as directed by project team\nRecords and/or transcribes minutes as directed by project team\nEnsures timely responses from subcontractors for contract paperwork.\nCreates and maintains project compliance items as required by owner and Layton contract.\nUpon VP/ Project Team approval, disburses payment to compliant subcontractors. \nAssists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.\nAdministers contracts and purchase orders assigned by project team including initiating CMIC workflow. \nMonitors progress of CMiC workflow for subcontract and subcontract change order approvals (including eSign). \nPrepares and issues change orders to subcontractors and owners for extra work performed on the project.\nCoordinates with project team to ensure planning for project milestones including permitting, groundbreaking, topping off, project closeout are met. \nDiscusses and coordinates personal goals and important issues, and objectives.\nDrafts, transmits, and files correspondence.\nPerforms other related duties as assigned.\nQualifications\nHigh school diploma or equivalent.\nTypes a minimum of 50 wpm.\nHas at least 2 years’ experience in secretarial or administrative work.\nProficient in Microsoft Word, Excel, PowerPoint, and Outlook and is able to create and edit legal documents and spreadsheets using each application.\nHas excellent written and verbal communication skills.\nHas excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.\nHas the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.\nHas the ability to accomplish routine tasks.\nIs a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.\nHas the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.\nPrevious experience working in an administrative role in a construction company preferred.\nKnowledge of basic work methods, techniques and systems used by Layton Construction preferred.\nOne to two years post high school administrative assistant training preferred.\nPrior construction industry experience preferred. \nBenefits: Structure Tone Southwest offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.\nEEO Statement: Structure Tone Southwest is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics","description_format":"text","description_chars":5008,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-11-14T12:18:07Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":107500,"route":null,"cap_exempt":false,"checked_at":"2026-11-14T07:33:33+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.488,"p_room":0.28,"age_days":123,"expected_fill_days":46,"reasons":["conf:1","win:tail","crowd:junior,brand"],"computed_at":"2026-11-14T13:54:37Z"},"pay":null,"html_url":"https://alion.io/job/sto-building-group-project-assistant","json_url":"https://alion.io/job/sto-building-group-project-assistant.json","meta":{"generated_at":"2026-11-14T13:54:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14415,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1911719},"rest":"https://alion.io/mcp/rest/get_company?id=1911719"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsto-building-group-project-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsto-building-group-project-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsto-building-group-project-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sto-building-group-project-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsto-building-group-project-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4311572}},{"tool":"search_jobs","arguments":{"company":"stobuildinggroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4311572},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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