{"id":2259166,"url":"https://alion.io/job/stonebridge-sales-administrative-assistant","title":"Sales Administrative Assistant","company":{"id":4847,"name":"Stonebridge","domain":"sbcos.com","url":"https://alion.io/company/sbcos","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":78,"ghost_share":0,"stale_share":0.872,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bridgewater Township, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":59000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T00:00:00Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-31T18:22:42Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"City, State:\nBridgewater, New JerseyTitle: Sales Administrative Assistant\nLocation: Bridewater, NJ\nFLSA: Non-Exempt\nStatus: Full-time\nReports to: Director of Sales\nPay Range: $27.00 - $29.00\n.\nJob Summary: The Sales Administrative Assistant supports the Sales and Catering departments by managing administrative tasks, maintaining organized records, and assisting with the preparation of contracts, proposals, and reports. This role ensures efficient operations and contributes to the overall success of the sales team.\nEssential Functions and Duties:\nProvide friendly and service-oriented customer support to guests and associates. \nMaintain high standards of personal appearance and grooming, following brand standards. \nOrganize and maintain sales files according to specified standards. \nComplete monthly competition statistics and submit to the Director of Sales. \nPrepare \"Month End\" reports for the Director of Sales and send to Corporate within the established timeframe. \nType and process all contracts, proposals, memos, and general correspondence for Sales and Catering staff. \nPrepare and distribute banquet event orders, banquet checks, and Daily Event Sheets for the Catering Manager. \nAnswer phone calls for sales and catering staff, taking messages when necessary. \nOpen and distribute hotel mail, maintaining records for daily mail cash receipts. \nProcess all RFPs as directed by the Director of Sales. \nMonitor and order office supplies as needed, ensuring budget guidelines are met. \nAssist with checkbook accounting and other administrative tasks as requested by the Director of Sales or General Manager. \nReasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.\nRequired Experience, Education, and Skills:\nPrevious administrative experience, preferably in a sales or hospitality environment. \nStrong organizational skills and attention to detail for maintaining accurate records and managing tasks. \nExcellent communication skills, both written and verbal, for interacting with clients, team members, and vendors. \nProficiency in Microsoft Office applications, including Word, Excel, and Outlook. \nAbility to prioritize tasks, manage time effectively, and work independently. \nFamiliarity with sales principles and processes is preferred. \nAbility to maintain a professional appearance and attitude in a fast-paced environment. \nStrong problem-solving skills and the ability to adapt to changing priorities. \nWork Environment:\nPrimarily indoor office work, with frequent use of computers and office equipment. \nOccasional lifting of items up to 10 lbs., such as office supplies and files. \nMust be available to work evenings, weekends, and holidays as needed to meet business needs. \nOther Duties:\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.\nEqual Employment Opportunity: Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.\nResumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.\nAll Stonebridge openings are projected to close within 30 days of the original posting date. This position will no longer be available 30 days from:\n2026-10-09Stonebridge offers comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.\nIt is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.","description_format":"text","description_chars":4361,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate Investment","Hotels & Resorts"],"lifecycle":[{"event":"open","at":"2026-10-11T04:39:50Z"}],"visa":[],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.512,"p_room":0.75,"age_days":22,"expected_fill_days":28,"reasons":["conf:1","stale_co","win:late","comp:brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/stonebridge-sales-administrative-assistant","json_url":"https://alion.io/job/stonebridge-sales-administrative-assistant.json","meta":{"generated_at":"2026-10-31T21:00:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32985,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4847},"rest":"https://alion.io/mcp/rest/get_company?id=4847"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstonebridge-sales-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstonebridge-sales-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstonebridge-sales-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/stonebridge-sales-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstonebridge-sales-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2259166}},{"tool":"search_jobs","arguments":{"company":"sbcos.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2259166},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}