{"id":2639352,"url":"https://alion.io/job/strata-event-travel-planner-coordinator","title":"Event Travel Planner Coordinator","company":{"id":35883,"name":"Strata","domain":"strata.do","url":"https://alion.io/company/strata","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":{"grade":"A","score":95,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":61,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":53000,"period":"year","method":"role_country_seniority_unknown","sample_n":380},"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-07-17T12:55:41Z","employer_posted_date":"2026-07-17","last_verified_at":"2026-10-17T15:56:00Z","board_verified":true,"closed_at":null,"days_open":92,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":92},"description":"Job Title: Event Travel Planner Coordinator\nLocation: London and Midlands - Hybrid (plus travel as required)\nWe are Strata!\nImagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.\nAs a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.\nOur name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.\nJob Overview\nThe Event Travel Planner Coordinator is responsible for the end-to-end planning, coordination, and delivery of travel and delegate logistics across a diverse portfolio of events. This role combines travel management, delegate engagement, registration operations, supplier coordination, financial administration, and onsite event delivery to create seamless and exceptional attendee experiences.\nWorking closely with clients, delegates, suppliers, venues, and internal teams, the successful candidate will manage every stage of the delegate journey, from registration and travel planning through to onsite support, post-event reporting, and reconciliation.\nKey Responsibilities\nDelegate Management & Registration\nManage attendee registration, travel, accommodation, transfers, and visa support across multiple events.\n\nBuild, maintain, and manage event registration websites, apps, and delegate management platforms.\n\nCreate, test, and distribute event communications, including invitations, registration emails, joining instructions, personalised itineraries, and event updates.\n\nMonitor registration inboxes and respond promptly to delegate and client enquiries.\n\nMaintain accurate delegate records and ensure data integrity throughout the event lifecycle.\n\nProduce detailed registration reports and attendance analysis for clients and internal stakeholders.\n\nManage event hotlines and provide high-quality customer support before, during, and after events.\n\nTravel Planning & Logistics\nCoordinate all delegate travel arrangements, including flights, accommodation, airport transfers, ground transportation, and VIP travel requirements.\n\nCreate and maintain rooming lists, flight manifests, transfer manifests, and travel documentation.\n\nSource, negotiate, and contract UK and international venues and accommodation suppliers.\n\nLiaise directly with travel suppliers, destination management companies (DMCs), venues, and transportation providers.\n\nPrepare welcome packs, travel documentation, and delegate materials.\n\nEnsure smooth execution of all travel logistics and delegate movements.\n\nEvent Delivery & Onsite Management\nSupport and manage onsite event delivery, including attendee registration, check-in, hospitality desks, troubleshooting, and delegate engagement.\n\nAct as a key point of contact for clients, delegates, suppliers, and operational teams during live events.\n\nCoordinate with production, digital operations, venue teams, and external suppliers to ensure successful event delivery.\n\nConduct site visits, venue inspections, menu tastings, and other client-facing event planning activities.\n\nUndertake domestic and international travel as required.\n\nRepresent the agency professionally onsite and maintain the highest levels of client service.\n\nReporting, Data Management & Reconciliation\nMaintain accurate event, travel, and delegate data throughout project delivery.\n\nProduce client-facing reports, attendance reports, reconciliation documents, and post-event analysis.\n\nPrepare all onsite and post-event operational reports.\n\nParticipate in event debriefs, identifying successes, challenges, and opportunities for continuous improvement.\n\nEnsure compliance with internal processes, data protection requirements, and client expectations.\n\nEscalate issues and risks appropriately to managers and project teams.\n\nFinancial Management\nCreate and manage event travel budgets.\n\nProcess purchase orders, supplier payments, and invoicing activities.\n\nMonitor project expenditure and ensure financial accuracy throughout event delivery.\n\nSupport reconciliation processes and final event accounting.\n\nApply knowledge of disclosed agent practices and Tour Operators' Margin Scheme (TOMS) requirements where applicable.\n\nTeam Collaboration & Continuous Improvement\nWork collaboratively with project teams, producers, coordinators, digital operations, and senior stakeholders to deliver successful events.\n\nShare best practice, knowledge, and lessons learned across the team.\n\nStay informed of industry developments, emerging technologies, and delegate engagement trends.\n\nContribute ideas that improve operational efficiency and enhance the delegate experience.\n\nRequirements\nThe successful candidate must be able to demonstrate the below experience:\nEssential\nPrevious experience in a travel, and/or delegate management, events, or event logistics role.\n\nDemonstrable experience managing delegate registration, travel, accommodation, and event logistics.\n\nStrong client-facing experience with excellent stakeholder management skills.\n\nExcellent organisational skills with the ability to manage multiple projects simultaneously.\n\nStrong attention to detail and accuracy in data management and reporting.\n\nExcellent written and verbal communication skills.\n\nAdvanced administrative and project coordination capabilities.\n\nStrong numerical skills and confidence managing budgets, invoicing, and financial reporting.\n\nProficiency in Microsoft Office, particularly Excel.\n\nAbility to work effectively under pressure and adapt to changing priorities.\n\nA proactive, positive, and solutions-focused approach.\n\nWillingness to travel and support events onsite, including occasional work outside standard business hours.\n\nDesirable\nExperience within the travel industry, incentives sector, events agency environment, or corporate events industry.\n\nKnowledge of Tour Operators' Margin Scheme (TOMS) and disclosed agent practices.\n\nExperience supporting pharmaceutical, healthcare, or automotive events.\n\nExperience sourcing venues and negotiating supplier contracts.\n\nInternational event delivery experience.\n\nKey Competencies\nCustomer and client focus\n\nPlanning and organisation\n\nAttention to detail\n\nProblem solving\n\nStakeholder management\n\nCommunication and influencing\n\nCommercial awareness\n\nFinancial administration\n\nTeamwork and collaboration\n\nAdaptability and resilience\n\nTechnology and data management\n\nThis role is ideal for a highly organised and customer-focused travel and events professional who enjoys managing complex logistics, delivering exceptional delegate experiences, and contributing to the successful delivery of high-profile events.\nEmployee Benefits\n25 days annual leave, plus usual Bank Holidays\n\nBirthday day off\n\nPrivate Health Insurance*\n\nWorkplace pension scheme\n\nDeath in service scheme\n\nCycle to work scheme\n\nHybrid working arrangement\n\nRegular social events\n\n*Upon successful completion of a 6-month probation period\nOur Principles\nWe are a people-first brand experience agency with a set of core principles that guide our every action by measuring:\nA win for the client\nClient success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter.\nA win for the company\nWe believe in long-term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we’re always ahead of the curve, offering you the best brand experiences.\nA win for the team\nOur team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver.\nA win for you\nWhether you’re engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We’re dedicated to providing our employees with an enriching workplace that supports their growth and well-being. For our clients, a win means achieving your objectives and making your brand shine.\nA win for the planet\nWe are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco-friendly event practices to conscious resource management, we aim to create events that are a win for the environment.\nDiversity at Strata\nAt Strata, people are at the heart of who we are.\nWe recognise and value the diverse and unique perspectives, experiences, and backgrounds that each individual brings.\nWe are committed to fostering a workplace where everyone feels respected, heard, valued, and empowered. We strive to create an innovative, creative, and inclusive environment where all employees and applicants can thrive.\nWe welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Recruitment decisions are based solely on merit, qualifications, and business needs.\nEmbracing diversity isn't just our goal, it's our strength, driving us towards a more inclusive future.\nAt Strata, we are proud to be a Disability Confident employer, committed to creating an inclusive and accessible workplace where everyone can thrive. We actively promote equal opportunities and support individuals with disabilities throughout their careers. As part of our recruitment process, we encourage candidates to let us know if they require any reasonable adjustments - our team is committed to ensuring a fair, supportive, and inclusive experience from application through to employment.\nhttps://stratacreate.com/","description_format":"text","description_chars":10262,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Health insurance","Hybrid work"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["BI & Dashboard Software","Data Transformation & Orchestration"],"lifecycle":[{"event":"open","at":"2026-10-15T18:23:14Z"}],"visa":[],"liveness":{"score":18,"band":"cold","label":"Long shot","p_open":1,"p_active":0.5,"p_room":0.36,"age_days":91,"expected_fill_days":61,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/strata-event-travel-planner-coordinator","json_url":"https://alion.io/job/strata-event-travel-planner-coordinator.json","meta":{"generated_at":"2026-10-17T18:03:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":627,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35883},"rest":"https://alion.io/mcp/rest/get_company?id=35883"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstrata-event-travel-planner-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstrata-event-travel-planner-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstrata-event-travel-planner-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/strata-event-travel-planner-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstrata-event-travel-planner-coordinator"}]}