{"id":1651122,"url":"https://alion.io/job/strategic-staffing-solutions-event-coordinator","title":"Event Coordinator","company":{"id":2027987,"name":"Strategic Staffing Solutions","domain":"strategicstaff.com","url":"https://alion.io/company/strategicstaff","size_band":"5000+","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":23,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Antonio, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":48000,"max_usd":95000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1667},"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Amazon S3","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-01T00:00:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-24T18:50:12Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"STRATEGIC STAFFING SOLUTIONS HAS AN OPENING!\nThis is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below.\n“Beware of scams. S3 never asks for money during its onboarding process.”\nJob Title: Event Coordinator\nLocation: San Antonio, TX 78288\nWork Schedule: Onsite\nContract Length: 12 Months\nJob Ref #: JOB-248221\nPosition Summary\nThe Event Coordinator: Lead serves as a key partner in planning, coordinating, and executing employee engagement, recognition, leadership development, and executive-sponsored events that support business objectives and organizational culture.\nThis role is responsible for managing all aspects of event planning and delivery, from concept development through execution and post-event evaluation. Working closely with senior leaders, stakeholders, vendors, and cross-functional partners, the Event Coordinator: Lead creates meaningful experiences that strengthen employee engagement, celebrate achievements, support leadership development, and enhance organizational effectiveness.\nKey Responsibilities\nEvent Planning & Execution\nLead the planning, coordination, and execution of employee engagement events, recognition programs, leadership meetings, executive-sponsored initiatives, conferences, and special events.\nOversee all phases of event planning including venue selection, logistics, registration, catering, accommodations, transportation, vendor coordination, and on-site event management.\nDirect event setup, execution, and breakdown while proactively identifying and resolving issues to ensure a seamless attendee experience.\nDevelop and maintain detailed project plans, timelines, schedules, and event run-of-show documentation.\nStakeholder Partnership\nCollaborate with senior leaders and business partners to understand objectives and translate organizational priorities into impactful event experiences.\nServe as a trusted advisor to stakeholders by providing recommendations, identifying risks, and proposing solutions throughout the planning process.\nBuild and maintain strong relationships with internal partners, vendors, and external service providers.\nBudget & Vendor Management\nDevelop, monitor, and manage event budgets to ensure fiscal responsibility and alignment with business objectives.\nSource, negotiate, and manage vendor relationships, contracts, and service agreements.\nTrack event expenses, process invoices, and ensure accurate budget reconciliation and reporting.\nProject Management\nCoordinate multiple concurrent projects with competing priorities and deadlines.\nEstablish communication plans and ensure timely updates to stakeholders and project teams.\nMonitor project milestones, manage risks, and proactively address challenges that may impact successful execution.\nEmployee Experience & Engagement\nSupport initiatives designed to enhance employee engagement, recognition, culture, and leadership development.\nIdentify opportunities to improve event effectiveness and attendee experience through feedback analysis and continuous improvement practices.\nEnsure events and programs align with organizational values, culture objectives, and business priorities.\nRequired Qualifications\nBachelor's degree in Event Management, Hospitality, Business Administration, Communications, Marketing, or a related field, or equivalent work experience.\n5+ years of experience planning and executing corporate events, employee engagement initiatives, leadership meetings, conferences, or executive events.\nExperience managing multiple complex projects simultaneously with minimal supervision.\nDemonstrated experience managing budgets, vendors, contracts, and event logistics.\nStrong verbal and written communication skills.\nProficiency with Microsoft Office applications and event management tools.\nPreferred Qualifications\nExperience supporting executive-level meetings and leadership events.\nExperience with employee recognition, employee engagement, culture, or leadership development programs.\nProject management experience in a corporate environment.\nExperience working with cross-functional teams and stakeholders across multiple business areas.\nExperience developing presentations, briefing materials, and executive communications.\nKey Competencies\nExecutive Presence\nStrategic Thinking\nRelationship Building\nOrganizational Excellence\nInfluence & Collaboration\nAdaptability\nProblem 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