{"id":1970127,"url":"https://alion.io/job/strathcona-county-administrative-assistant","title":"Administrative Assistant","company":{"id":1050194,"name":"Strathcona County","domain":"strathcona.ca","url":"https://alion.io/company/strathcona","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sherwood Park, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":72000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":127},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-06T16:53:27Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-16T10:52:35Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Reporting to and supporting the Supervisor, Administrative Support, this position provides administrative support to the Manager, Utilities Finance and Accounting, the Utilities Finance and Accounting branch which includes the Utility Billing function, and the department’s Occupational Health and Safety (OHS) program. Working collaboratively across the branch and department, this position contributes to a variety of operational, financial, and administrative initiatives to support departmental objectives.\nThe ideal candidate will excel in a dynamic and fast-paced environment, demonstrating outstanding multi-tasking abilities, communication skills, and the capacity to foster interdepartmental teamwork. This role is also responsible for assisting in the delivery and maintenance of the health and safety management system and maintaining OHS records for the department.\nThis posting is for 1 permanent full-time position up to 1 year\nKey Responsibilities:\nMaintain the Manager’s schedule including coordinating meetings, preparing meeting materials and logistics\nLiaise with Manager’s direct reports to initiate appraisals, arrange one-on-one meetings, coordinate department activities \nCoordinate department review and updates to OHS documents, maintain and update electronic filing systems for OHS data management requirements, e.g. safe work practices, standard operating procedures, hazard assessments, field level hazard assessments and safety data sheets; liaise with branch supervisors to ensure information is accurate and complete\nConfined space entry and other OHS equipment tracking\nArrange, schedule and organize OHS training and orientation for Utilities department staff \nSchedule and organize driver evaluations, immunizations, hearing tests, fit tests, confined space entry equipment maintenance and inspections for department staff\nTrack and follow up with action items from incident investigations, inspection reports and safety meetings\nResponsible for managing Utilities Finance & Accounting branch and department OHS electronic records in SharePoint\nPerform administrative tasks for the Utility Billing team (e.g. updating schedules, data entry, monitoring email, SharePoint site management etc.)\nQualifications and Skills:\nHigh school diploma with a minimum of 5 years administrative experience\nA business administration or safety certificate/diploma is an asset\nExtensive knowledge of corporate and department OHS procedures and Occupational Health and Safety Act, Regulation and Code would be an asset \nExcellent interpersonal and communication skills (both written and verbal) \nProven ability to prioritize tasks, manage multiple projects, and maintain a high level of organization to consistently meet deadlines\nProficient in office administration and all Microsoft Office products, specifically Word, PowerPoint, Outlook, Excel, OneNote and SharePoint\nAbility to deal with confidential employee and corporate issues and maintain discretion at all times\nWho We Are:\nStrathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.\nWhy Join Strathcona County: (depending on position)\nCompetitive salary and comprehensive benefits package, which includes:Extended health and dental coverage \nHealth and wellness spending account \nLife and disability insurance\nRetirement and pension programs \nEarned day off program\nEmployee and family assistance program\n\nCommitment to employee development, through internal and external training and development opportunities\nWell-being programs and a safety culture focused on physical and psychological health in the workplace\nEquivalencies of education and experience may be considered.\nThis competition may be used to fill future vacancies for similar positions within the next 6 months.\nStrathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.\nWe thank all applicants for their interest; however, only those selected for an interview will be contacted.","description_format":"text","description_chars":4315,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-06T18:59:17Z"}],"visa":[],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.743,"p_room":0.788,"age_days":9,"expected_fill_days":13,"reasons":["conf:3","win:late"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/strathcona-county-administrative-assistant","json_url":"https://alion.io/job/strathcona-county-administrative-assistant.json","meta":{"generated_at":"2026-10-16T14:25:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13964,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1050194},"rest":"https://alion.io/mcp/rest/get_company?id=1050194"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstrathcona-county-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstrathcona-county-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstrathcona-county-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/strathcona-county-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstrathcona-county-administrative-assistant"}]}