{"id":3695995,"url":"https://alion.io/job/strathcona-county-department-purchasing-and-contract-administrator","title":"Department Purchasing and Contract Administrator","company":{"id":1050194,"name":"Strathcona County","domain":"strathcona.ca","url":"https://alion.io/company/strathcona","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sherwood Park, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-03T15:13:43Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-12T15:33:24Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Reporting to the Supervisor of Department Purchasing and Contracts, this position plays a key role in supporting the department with procurement and contract management. This includes being the contract administrator for capital construction projects, life cycle, operational contracts and Fleet procurement.\nThis posting is for 1 temporary full-time position up to 18 months\nKey Responsibilities:\nTake a lead role in under threshold procurement process from initiation to completion, which includes: preparing RFx documents and sending them to potential respondents, managing the evaluation process by creating evaluation documents and tabulating scores, providing recommendations, arrange debriefs, and completing agreements \nMaintain accurate records to track and analyze capital purchases \nPrepare and submit competitive procurement requests to the corporate Procurement Services Branch for over threshold procurement and contract management \nAssist in contract development, including County standard form templates, third party contracts, and contract amendments \nSubmit requests for contract numbers through the contract vault \nAdhering to our internal processes and forms for procurement and contract development relating to direct award procurement and Group Purchasing Organizations\nPrepare contract documents and ensuring required insurance and other supporting documents are received and routed through the required process, when required \nProvide support and maintenance of ongoing updates to the department's procedures and workflows \nArrange for debriefs with vendors and stakeholders as needed \nDepartment contract management and follow up with the corporate Contract Management Branch to maintain the corporate contract vault \nEnsure all proper documentation is appropriately saved and updated \nIdentify and resolve accounts payable issues and provide explanations on purchases\nQualifications and Skills:\nHigh School Diploma plus 5 years of related experience\nCertificate or Diploma in Administration (or a related field) is preferred\nA minimum of 3 years' experience working with contract administration\nStrong software proficiency with Microsoft Office computer applications (Word/Excel, PowerPoint, M365, SharePoint), and Adobe Sign. \nStrong knowledge of contract administration procedures and record-keeping \nExcellent knowledge of the procurement procedures, contract and claims management \nExperienced In the construction process and the use of related terminology \nKnowledge of Capital Assets \nAbility to analyze data and prepare recommendations \nStrong analytical and critical thinking skills \nExceptional verbal and written communication skills with a high level of attention to detail\nWho We Are:\nStrathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.\nWhy Join Strathcona County: (depending on position)\nCompetitive salary and comprehensive benefits package, which includes:Extended health and dental coverage \nHealth and wellness spending account \nLife and disability insurance\nRetirement and pension programs \nEarned day off program\nEmployee and family assistance program\n\nCommitment to employee development, through internal and external training and development opportunities\nWell-being programs and a safety culture focused on physical and psychological health in the workplace\nEquivalencies of education and experience may be considered. This role may be eligible to participate in our hybrid work program.\nThis competition may be used to fill future vacancies for similar positions within the next 6 months.\nStrathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.\nWe thank all applicants for their interest; however, only those selected for an interview will be contacted.","description_format":"text","description_chars":4107,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Digital Government"],"lifecycle":[{"event":"open","at":"2026-11-03T18:04:58Z"}],"visa":[],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":0.945,"age_days":8,"expected_fill_days":20,"reasons":["conf:0","win:mid"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/strathcona-county-department-purchasing-and-contract-administrator","json_url":"https://alion.io/job/strathcona-county-department-purchasing-and-contract-administrator.json","meta":{"generated_at":"2026-11-12T19:00:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":40003,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1050194},"rest":"https://alion.io/mcp/rest/get_company?id=1050194"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstrathcona-county-department-purchasing-and-contract-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstrathcona-county-department-purchasing-and-contract-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstrathcona-county-department-purchasing-and-contract-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/strathcona-county-department-purchasing-and-contract-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstrathcona-county-department-purchasing-and-contract-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3695995}},{"tool":"search_jobs","arguments":{"company":"strathcona.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3695995},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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