{"id":1956254,"url":"https://alion.io/job/strathcona-county-directors-administrative-assistant","title":"Director's Administrative Assistant","company":{"id":1050194,"name":"Strathcona County","domain":"strathcona.ca","url":"https://alion.io/company/strathcona","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"head","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sherwood Park, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":120000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":197},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-06T12:25:51Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-15T14:46:49Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Reporting to the Director of Financial and Strategic Services, this Director’s Administrative Assistant provides leadership and coordination for the day-to-day operation of the Director’s office. The position provides senior administrative support by coordinating department assignments and requests; reviewing and assessing correspondence; compiling and summarizing background information; supporting reports and presentations for senior leadership and Council and providing functional leadership to the administrative team in the department. This position liaises with all levels of the organization to ensure the department meets corporate and departmental expectations, timelines, standards, policies, procedures, and guidelines regarding communications and paperwork, in a well-organized, effective, and responsive approach.\nKey Responsibilities:\nManage the Director’s schedule by coordinating day-to-day operations of the Director’s office; maintaining calendars, coordinating meetings, preparing materials and logistics, delegating incoming emails, correspondence and requests \nProvide senior level administrative and confidential support by handling sensitive or emergent matters in a timely manner while keeping the Director well informed \nReview and prioritize incoming correspondence; respond on the Director's behalf or delegate for comments and prepare draft responses for the Director's approval \nAssist Director in organizing department initiatives, as well as discuss priorities and communicate Director's instructions and expectations to direct reports \nEnsure the Director's management team is informed about emerging issues, branch projects and work plans \nResearch background information and seek input from internal branches to update department reports, policies, and other information \nUnderstand the department budget processes, contract management processes, and provide support as required\nLiaise with senior administration to coordinate council reports, executive team issue briefs ensuring final briefs are routed through Escribe\nReview council meeting agendas, minutes, items due list and information requests to ensure applicable action items are handled promptly and in accordance with corporate and division guidelines and standards \nMaintain a reference list of reports presented to council, senior administration and external stakeholders for reference\nAs a subject matter expert, this position provides leadership and advises staff to ensure accuracy throughout processes and responsibilities\nLiaise closely with the internal communications team to ensure awareness of themes of trends for key messaging\nAssist in building a strong collaborative culture of unified support for the leadership group and branch that supports Strathcona County’s core values through positive goals and optimum performance\nQualificationsand Skills:\nPost secondary Diploma/Certificate in Office Administration or related field combined with 5 years of senior level administrative experience supporting managers, directors, or executives\n\nExceptional interpersonal, communication, and customer service skills with the ability to communicate in a positive and professional manner with a diverse group of external and internal customers \nStrong organizational skills with the ability to analyze, problem solve, manage multiple tasks and adapt to changing priorities while working under pressure to meet deadlines \nStrong leadership, supervisory and coaching skills to motivate and direct staff\nHigh level of professionalism and demonstrated ability to work with sensitive and confidential matters with political acumen\nAbility to work with minimal supervision and within a team environment\nExtensive knowledge of relevant computer programs such as SharePoint, Microsoft 365 suite, Escribe and Adobe \nConditions of Employment:\nSubmission of a Satisfactory Criminal Record Check\n\nWho We Are:\nStrathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.\nWhy Join Strathcona County: (depending on position)\nCompetitive salary and comprehensive benefits package, which includes:\nExtended health and dental coverage\n\nHealth and wellness spending account\n\nLife and disability insurance\n\nRetirement and pension programs\n\nEarned day off program\n\nEmployee and family assistance program\n\nCommitment to employee development, through internal and external training and development opportunities\n\nWell-being programs and a safety culture focused on physical and psychological health in the workplace\n\nEquivalencies of education and experience may be considered. This role may be eligible to participate in our hybrid work program.\nThis competition may be used to fill future vacancies for similar positions within the next 6 months.\nStrathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.\nWe thank all applicants for their interest; however, only those selected for an interview will be contacted.","description_format":"text","description_chars":5289,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-06T13:03:02Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.79,"p_room":0.945,"age_days":8,"expected_fill_days":13,"reasons":["conf:2","win:mid"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/strathcona-county-directors-administrative-assistant","json_url":"https://alion.io/job/strathcona-county-directors-administrative-assistant.json","meta":{"generated_at":"2026-10-15T14:54:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22792,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1050194},"rest":"https://alion.io/mcp/rest/get_company?id=1050194"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstrathcona-county-directors-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstrathcona-county-directors-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstrathcona-county-directors-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/strathcona-county-directors-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstrathcona-county-directors-administrative-assistant"}]}