{"id":1698422,"url":"https://alion.io/job/strathcona-county-finance-administrative-assistant","title":"Finance Administrative Assistant","company":{"id":1050194,"name":"Strathcona County","domain":"strathcona.ca","url":"https://alion.io/company/strathcona","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sherwood Park, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":72000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":146},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"OneDrive","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-01T22:16:50Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-20T17:31:31Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Join Financial and Strategic Services as an Administrative Assistant! This position provides support to two Managers in a high-volume department while demonstrating independence and leadership to proactively ensure that all administrative needs are met.\nThis posting is for one temporary full-time posting for up to 9 months\nKey Responsibilities\nAct as first point of contact for both Manager’s offices; record and track meeting deadlines and evaluate incoming issues \nProvide calendar, email management, and correspondence support\nSchedule, organize and assist with internal and external meetings, workshops and events including the preparation of agendas, minutes and related meeting and workshop materials \nAdministration of SharePoint sites, internal web pages, public websites and act as a subject matter expert for potential improvements\nCoordinate and proofread various documents such as reports, presentations, and enclosures to ensure that they are clear and align with the report writing guidelines for Council, Executive Team and Senior Leadership Team reports\nCoordinate information for reports, presentations, policies, bylaws and procedures and ensure the use of the County’s workflow system for reports\nDevelop innovative administrative processes and practices and assist with implementation for branch effectiveness\nMonitor project or policy related documents, records, and spreadsheets\nProactively manage project tasks including sending reminders to project leads for updates\nPerform procurement and contracting duties such as preparing various contracts, legal agreements, purchase orders, requisitions and requests for proposals\nEnsure that the branch’s records (physical and electronic documents) are assessed and managed in line with the County’s record retention policy, including assessing files for redundancy, obsolescence and archiving\nSupport the review of training materials, presentations, procedures and guides for formatting, readability and County standards\nMaintain role and position specific onboarding checklists and coordinate the branch onboarding and offboarding for employees\nQualifications & Skills\nHigh school diploma with a minimum of five years related experience\nOffice Administration certificate or diploma is an asset \nExcellent communication skills and ability to maintain a professional and positive image when working with internal and external clients (colleagues, the public, and senior administration)\nStrong organization and time management skills with the ability to work under pressure and at times, with a high volume of various tasks\nExcellent customer service skills and ability to recognize and deal with matters of a confidential nature in a discrete and professional manner\nAbility to work independently, negotiate priorities on short notice and promptly adapt to changes\nExtensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook), as well as programs such as SharePoint, TEAMS, OneDrive, Visio and e-Scribe\nConditions of Employment:\nSubmission of a Satisfactory Criminal Record Check\n\nWho We Are:\nStrathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.\nWhy Join Strathcona County: (depending on position)\nCompetitive salary and comprehensive benefits package, which includes:\nExtended health and dental coverage\n\nHealth and wellness spending account\n\nLife and disability insurance\n\nRetirement and pension programs\n\nEarned day off program\n\nEmployee and family assistance program\n\nCommitment to employee development, through internal and external training and development opportunities\n\nWell-being programs and a safety culture focused on physical and psychological health in the workplace\n\nEquivalencies of education and experience may be considered. This role may be eligible to participate in our hybrid work program.\nThis competition may be used to fill future vacancies for similar positions within the next 6 months.\nStrathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.\nWe thank all applicants for their interest; however, only those selected for an interview will be contacted.","description_format":"text","description_chars":4472,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-02T12:52:18Z"}],"visa":[],"liveness":{"score":35,"band":"fade","label":"Fading","p_open":1,"p_active":0.642,"p_room":0.55,"age_days":18,"expected_fill_days":13,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/strathcona-county-finance-administrative-assistant","json_url":"https://alion.io/job/strathcona-county-finance-administrative-assistant.json","meta":{"generated_at":"2026-10-21T00:59:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1513,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1050194},"rest":"https://alion.io/mcp/rest/get_company?id=1050194"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstrathcona-county-finance-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstrathcona-county-finance-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstrathcona-county-finance-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/strathcona-county-finance-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstrathcona-county-finance-administrative-assistant"}]}