{"id":3875267,"url":"https://alion.io/job/stratus-administrative-assistant-project-administrator-2","title":"Administrative Assistant / Project Administrator","company":{"id":4414242,"name":"Stratus","domain":"stratusteam.com","url":"https://alion.io/company/stratus-7","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"A","score":88,"open_postings":10,"ghost_share":0,"stale_share":0.7,"repost_share":0,"time_to_fill_p50_days":11,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Lauderdale, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-06T16:03:48Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-10T20:53:29Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About Stratus\nStratus® is an integrated, multi-disciplinary engineering, architecture, interior design, and consulting firm. Consistently ranking among the Top 500 Design Firms in Engineering News-Record, the firm offers a deep bench of industry experts through a highly collaborative approach, delivering innovative solutions across the full project lifecycle. Operating coast to coast, Stratus® serves clients nationwide while maintaining a strategic commitment to supporting high-growth economies and building vibrant communities that foster the professional growth of its team. Serving public- and private-sector clients, the firm is dedicated to delivering the highest-quality service wherever projects take shape. Across the Civic, Commercial, Industrial, Transportation, Education, Water Resources, and Government sectors, we bring precision, insight, and purpose to every project, from targeted renovations to large-scale infrastructure. Stratus® designs spaces, systems, and solutions that perform, endure, and make an impact, delivering on our promise of Better Plans. Better Places.\nThe Role\nThe Administrative Assistant / Project Administrator provides comprehensive administrative and operational support to technical and business teams within the Architecture, Engineering, and Construction (AEC) environment. This role is responsible for coordinating administrative activities, managing documentation, supporting project teams, assisting with client communications, and ensuring efficient office operations. The Administrative Assistant serves as a key point of coordination among project managers, technical staff, clients, vendors, and internal departments, contributing to the successful execution of projects and business operations.\nResponsibilities\nAssist in preparing, organizing, and maintaining construction project files, including contracts, drawings, and correspondence.\nSupport the review and processing of basic construction documents such as submittals, RFIs, and meeting minutes.\nHelp track schedules and project updates in coordination with administrators and project managers.\nAttend internal team meetings, taking notes, and distributing summaries as needed.\nManage data entry and upkeep of project management systems and logs.\nProvide general administrative support including scheduling, filing, scanning, typing and communication support.\nFollow up with clients, contractors and consultants under supervision to gather information or distribute documents.\nMaintain confidential employee, client, financial, and business information with discretion and professionalism.\nSupport office operations, including supply management, facility coordination, and general administrative functions.\nAssist with onboarding activities for new employees, including scheduling, documentation preparation, and coordination with internal departments.\nAssist with invoice processing, vendor coordination, purchase requests, and project-related administrative tasks.\nCoordinate travel arrangements, expense reporting, and reimbursement documentation for assigned team members.\nProvide administrative support to project managers, architects, engineers, and leadership teams to ensure efficient daily operations.\nPrepare, format, edit, and distribute professional correspondence, reports, proposals (as needed), contracts, presentations, and project documentation.\nQualifications\nRequired\nAssociate degree in Business Administration, Office Administration, or related field preferred.\nMinimum of 3 years of administrative support experience.\nProficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.\nPreferred\nExperience supporting architecture, engineering, construction, consulting, or professional services organizations.\nExperience with project management software, document management systems, or ERP platforms such as ProCore, NewForma and Bluebeam.\nExperience assisting with proposal development, marketing support, or client-facing documentation.\nFamiliarity with AEC project lifecycles, terminology, and business operations.\nWhy you’ll love Stratus\nA team-oriented environment that values transparency, creativity, and shared success\nMeaningful career paths, leadership opportunities, and space to specialize\nLearning & Development - Education and Professional Licensing\nWe believe flexible, hybrid work supports the balance and well-being our team deserves\nExcellent Health Care Programs - Medical, Dental, and Vision Insurance\nCompany-paid Life Insurance, Short-Term Disability, and Long-Term Disability\nVoluntary Life Insurance options for employees, spouses, and dependents\n401k Retirement Plan with employer match\nPaid Holidays & Competitive PTO plans\nInterested in learning more about Stratus, please visit https://www.stratusteam.com/.\nEqual Opportunity Statement\nStratus is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Stratus Team’s management Team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.\n#LI-MY1","description_format":"text","description_chars":5655,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":["401k plan","Hybrid work","Life insurance","Retirement plans","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Architecture","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-06T16:03:48Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":62500,"route":null,"cap_exempt":false,"checked_at":"2026-11-10T11:34:35+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":3,"expected_fill_days":11,"reasons":["conf:4","stale_co","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/stratus-administrative-assistant-project-administrator-2","json_url":"https://alion.io/job/stratus-administrative-assistant-project-administrator-2.json","meta":{"generated_at":"2026-11-11T02:27:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":519,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4414242},"rest":"https://alion.io/mcp/rest/get_company?id=4414242"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fstratus-administrative-assistant-project-administrator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fstratus-administrative-assistant-project-administrator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fstratus-administrative-assistant-project-administrator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/stratus-administrative-assistant-project-administrator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fstratus-administrative-assistant-project-administrator-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3875267}},{"tool":"search_jobs","arguments":{"company":"stratusteam.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3875267},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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