Legal Assistant

Overview

About Suffolk

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk - America’s Contractor - is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.

Responsibilities

The Legal Assistant provides administrative, organizational, and entry-level paralegal support to the General Counsel and the Corporate Legal Department. This role serves as a key resource in supporting contract administration, litigation management, legal document preparation, corporate compliance activities, records management, and legal department operations.

The Legal Assistant possesses strong organizational skills, attention to detail, sound judgment, and a genuine interest in understanding how an in-house corporate legal department supports business operations, risk management, contract compliance, and dispute resolution across a fast-paced business environment.

Legal Department Administration

• Provide administrative and organizational support to the General Counsel and legal team.
• Maintain legal files, electronic databases, matter management systems, and department records.
• Manage legal department correspondence, document routing, and records retention processes.
• Coordinate meetings, travel arrangements, calendars, and legal department events.
• Prepare presentations, reports, meeting materials, legal summaries, and departmental communications.
• Handle confidential and sensitive information with the highest degree of professionalism and discretion.

Contract Administration & Legal Support

• Assist with contract administration processes, including organizing, tracking, and filing construction contracts, amendments, subcontracts, and related legal documentation.
• Monitor contract execution status and maintain contract databases and tracking logs.
• Support legal review workflows by gathering information, routing documents, and maintaining version control.
• Assist the legal team with preparing standard contract forms, exhibits, notices, and correspondence.
• Coordinate collection of project documents and supporting materials for legal review.

Legal Coordination Responsibilities

• Conduct basic legal and factual research related to construction, contract, compliance, and corporate matters.
• Assist with preparation of litigation, mediation, arbitration, and dispute resolution materials.
• Support responses to discovery requests, including collecting, organizing, reviewing, and tracking responsive documents.
• Prepare document indexes, chronologies, summaries, and matter files for attorney review.
• Assist with legal hold management and document preservation efforts.
• Review and organize project records, correspondence, and contracts for attorney analysis.
• Coordinate with internal stakeholders to gather documentation required for claims, disputes, and legal matters.
• Assist attorneys in preparing contract claims, demand packages, mediation presentations, and case-related materials.

Corporate Governance & Compliance Support

• Support compliance initiatives by maintaining records, certifications, licenses, and regulatory documentation.
• Track legal deadlines, reporting requirements, and department action items.
• Assist with policy administration and legal department process improvements.
• Help maintain templates, forms, and legal resource libraries.

Cross-Functional Partnership

• Develop and maintain strong working relationships with executives, operations leadership, project teams, Human Resources, Risk Management, Finance, subcontractors, and clients.
• Serve as a liaison between the legal department and internal business partners.
• Assist in coordinating special projects and legal initiatives across the Southeast Region.

Competencies

• Legal Operations & Administrative Excellence
• Contract & Document Management
• Organization & Prioritization
• Legal Research & Information Gathering
• Process Improvement & Legal Operations Support
• Confidentiality & Professional Judgment
• Business Partnership & Client Service
• Communication & Professional Correspondence
• Relationship Building & Collaboration
• Problem Solving & Critical Thinking
• Attention to Detail & Accuracy
• Litigation & Claims Support
• Project & Matter Coordination
• Technology & Legal Systems Proficiency
• Adaptability & Continuous Learning

Qualifications

• 3-5 years of administrative, legal assistant, contract administration, or related professional experience.
• Associate degree with relevant legal, business, or administrative experience.
• Paralegal Certificate or coursework in paralegal studies, legal studies, or business administration.
• Experience supporting an in-house legal department, law firm, construction company, or professional services environment.
• Understanding of construction contracts, claims, risk management, or litigation processes.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and

Outlook.

• Experience with DocuSign, contract management systems, and legal document databases.
• High level of professionalism, discretion, initiative, and attention to detail.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and time-management abilities.
• Ability to manage multiple priorities while meeting deadlines.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Compensation Information

Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk’s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.

About Suffolk

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk - America’s Contractor - is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.? For more information, click?here.