{"id":1471873,"url":"https://alion.io/job/suffolk-construction-legal-assistant","title":"Legal Assistant","company":{"id":21124,"name":"Suffolk Construction","domain":"suffolk.com","url":"https://alion.io/company/suffolk-construction","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Legal","role_family":"Legal","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["West Palm Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":117000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1029},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-29T16:30:56Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-11-03T00:23:55Z","board_verified":true,"closed_at":null,"days_open":34,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":34},"description":"Overview\nAbout Suffolk\nSuffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.\nSuffolk - America’s Contractor - is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.\nAt Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.\nBenefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.\nResponsibilities\nThe Legal Assistant provides administrative, organizational, and entry-level paralegal support to the General Counsel and the Corporate Legal Department. This role serves as a key resource in supporting contract administration, litigation management, legal document preparation, corporate compliance activities, records management, and legal department operations.\nThe Legal Assistant possesses strong organizational skills, attention to detail, sound judgment, and a genuine interest in understanding how an in-house corporate legal department supports business operations, risk management, contract compliance, and dispute resolution across a fast-paced business environment.\nLegal Department Administration\nProvide administrative and organizational support to the General Counsel and legal team.\nMaintain legal files, electronic databases, matter management systems, and department records.\nManage legal department correspondence, document routing, and records retention processes.\nCoordinate meetings, travel arrangements, calendars, and legal department events.\nPrepare presentations, reports, meeting materials, legal summaries, and departmental communications.\nHandle confidential and sensitive information with the highest degree of professionalism and discretion.\nContract Administration & Legal Support\nAssist with contract administration processes, including organizing, tracking, and filing construction contracts, amendments, subcontracts, and related legal documentation.\nMonitor contract execution status and maintain contract databases and tracking logs.\nSupport legal review workflows by gathering information, routing documents, and maintaining version control.\nAssist the legal team with preparing standard contract forms, exhibits, notices, and correspondence.\nCoordinate collection of project documents and supporting materials for legal review.\nLegal Coordination Responsibilities\nConduct basic legal and factual research related to construction, contract, compliance, and corporate matters.\nAssist with preparation of litigation, mediation, arbitration, and dispute resolution materials.\nSupport responses to discovery requests, including collecting, organizing, reviewing, and tracking responsive documents.\nPrepare document indexes, chronologies, summaries, and matter files for attorney review.\nAssist with legal hold management and document preservation efforts.\nReview and organize project records, correspondence, and contracts for attorney analysis.\nCoordinate with internal stakeholders to gather documentation required for claims, disputes, and legal matters.\nAssist attorneys in preparing contract claims, demand packages, mediation presentations, and case-related materials.\nCorporate Governance & Compliance Support\nSupport compliance initiatives by maintaining records, certifications, licenses, and regulatory documentation.\nTrack legal deadlines, reporting requirements, and department action items.\nAssist with policy administration and legal department process improvements.\nHelp maintain templates, forms, and legal resource libraries.\nCross-Functional Partnership\nDevelop and maintain strong working relationships with executives, operations leadership, project teams, Human Resources, Risk Management, Finance, subcontractors, and clients.\nServe as a liaison between the legal department and internal business partners.\nAssist in coordinating special projects and legal initiatives across the Southeast Region.\nCompetencies\nLegal Operations & Administrative Excellence\nContract & Document Management\nOrganization & Prioritization\nLegal Research & Information Gathering\nProcess Improvement & Legal Operations Support\nConfidentiality & Professional Judgment\nBusiness Partnership & Client Service\nCommunication & Professional Correspondence\nRelationship Building & Collaboration\nProblem Solving & Critical Thinking\nAttention to Detail & Accuracy\nLitigation & Claims Support\nProject & Matter Coordination\nTechnology & Legal Systems Proficiency\nAdaptability & Continuous Learning\nQualifications\n3-5 years of administrative, legal assistant, contract administration, or related professional experience.\nAssociate degree with relevant legal, business, or administrative experience.\nParalegal Certificate or coursework in paralegal studies, legal studies, or business administration.\nExperience supporting an in-house legal department, law firm, construction company, or professional services environment.\nUnderstanding of construction contracts, claims, risk management, or litigation processes.\nStrong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and\nOutlook.\nExperience with DocuSign, contract management systems, and legal document databases.\nHigh level of professionalism, discretion, initiative, and attention to detail.\nExcellent written and verbal communication skills.\nStrong organizational, analytical, and time-management abilities.\nAbility to manage multiple priorities while meeting deadlines.\nWorking Conditions\nWhile performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.\nEEO Statement\nSuffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.\nCompensation Information\nWhere required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk’s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.\nAbout Suffolk\nSuffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.\nSuffolk - America’s Contractor - is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.\nAt Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.\nBenefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.? 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