Program Manager, Frontier AI Assistants Enablement

Overview

About Suffolk

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk - America’s Contractor - is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.

Responsibilities

Role Overview We are seeking a Program Manager, Frontier AI Assistants Enablement to support the rollout, adoption, and ongoing management of general-purpose AI assistants across the organization, including ChatGPT Enterprise, Claude Enterprise, and Microsoft Copilot.This role is focused on helping employees understand and apply approved AI assistants in their day-to-day work. The Program Manager will support license management, feature enablement, governance coordination, usage reporting, training, office hours, user feedback, and adoption programs that help employees use AI assistants responsibly and effectively.The ideal candidate is highly organized, collaborative, detail-oriented, curious about AI, and energized by helping others learn and adopt new ways of working.

Key Responsibilities AI Assistants Management & Governance Support

• Support day-to-day management of general-purpose AI assistants, including license allocation, user access, feature availability, configuration, and vendor coordination.
• Partner with IT, security, legal, data, and AI engineering teams to evaluate and enable AI assistant features in a safe, scalable, and compliant way.
• Monitor usage, adoption, license utilization, token consumption, spend, and other operational metrics.
• Help develop processes to improve visibility into AI assistant usage, adoption patterns, and business value.
• Stay current on updates, features, vendor roadmaps, and emerging capabilities across frontier AI assistants. AI Assistants Enablement & Adoption
• Design and coordinate enablement programs for different user groups, from foundational users to advanced power users.
• Run office hours, workshops, demos, and role-specific training sessions.
• Lead and support an AI Champions group to scale awareness, adoption, and responsible usage across teams.
• Interview users and stakeholders to understand needs, adoption barriers, workflow opportunities, and support requirements.
• Partner with Learning & Development, Operational Excellence, change management, communications, IT, data, and AI engineering teams to support adoption.
• Coordinate pilots for new AI assistant features or tools, gather feedback, document lessons learned, and recommend next steps.
• Define and track adoption metrics, usage trends, engagement levels, and indicators of business impact.

Qualifications

Required Qualifications

• 5-8 years of experience in technology, program management, digital enablement, enterprise applications, product operations, or a related role; or equivalent management experience in construction and a Bachelor’s degree in a quantitative field

such as Statistics, Mathematics, Economics, Computer Science, Engineering, Data Science,

Finance, or a related discipline.

• Experience with ChatGPT Enterprise, Claude Enterprise, Microsoft Copilot, or similar general-purpose AI assistants.
• Experience driving adoption, training, enablement, or change management for technology tools or business applications.
• Strong AI user with demonstrated familiarity using general-purpose AI assistants, including the ability to apply them effectively to day-to-day work and evaluate new capabilities.
• Experience supporting enterprise technology tools, including user access, licensing, feature configuration, reporting, and vendor coordination.
• Strong program management skills, including planning, stakeholder management, execution, documentation, and follow-through.
• Ability to work cross-functionally with IT, security, data, engineering, learning and development, operational excellence, communications, and business teams.
• Strong analytical skills, with the ability to interpret usage data, adoption metrics, license utilization, spend, and user feedback.
• Excellent communication and facilitation skills, including the ability to lead office hours, trainings, workshops, demos, and stakeholder discussions.
• High attention to detail, curiosity about emerging AI capabilities, and comfort

Preferred Qualifications

• Familiarity with responsible AI usage, data privacy, security reviews, enterprise technology controls, and safe enablement practices.
• Familiarity with automation, low-code/no-code tools, or agentic AI workflows.
• Experience creating adoption dashboards or reporting on usage, licenses, spend, training participation, or business impact.
• Experience in a large enterprise environment with multiple stakeholder groups and governance requirements.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Compensation Information

Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk’s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.