Administrative Specialist

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About the role

Key Responsibilities

• Order & Procurement Management
  • Process and manage purchase orders (POs) in Salesforce and SAP
  • Receive and review POs for direct materials
  • Create, place, and receive POs for indirect materials
  • Establish vendor terms and maintain supplier communications
• Logistics & Operations Coordination
  • Arrange transportation and logistics for pumps and related equipment
  • Track materials and ensure timely delivery to support operations
  • Perform receipt transactions and maintain accurate inventory records
• Work Order & Job Coordination
  • Release, track, and manage work orders throughout the lifecycle
  • Book jobs and ensure accurate scheduling within system tools
  • Maintain status management and provide updates on work order progress
• Customer & Vendor Interaction
  • Greet and assist customers and vendors in a professional manner
  • Serve as a key point of contact for inquiries related to orders and services
• Financial & System Transactions
  • Process invoicing activities within SAP
  • Ensure accurate data entry and documentation across all systems
  • Support booking and job costing activities as needed

Qualifications

• Experience coordinating purchase orders and logistics in a service or industrial environment
• Familiarity with ERP/CRM systems such as SAP and Salesforce
• Strong organizational and multitasking skills
• Ability to work effectively in a fast-paced, unstructured environment
• Proactive mindset with strong attention to detail
• Excellent communication and customer service skills

Key Competencies

• Adaptability and flexibility (“wear many hats”)
• Strong problem-solving skills
• Time management and prioritization
• Attention to detail and accuracy
• Team-oriented with a customer-first approach

Work Environment

• Fast-paced, operations-focused service center
• Dynamic and evolving priorities
• Hands-on role requiring interaction across multiple functions

What we offer you

• 15 days of paid time off and 12 company-paid holidays
• 401k plan with a 6% match
• Comprehensive health plan including medical, dental, vision, Life, short-term & long-term disability
• Motivating wellness program
• Employee Assistance Program
• Paid paternal leave
• Gym re-imbursement

Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.

We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.