{"id":3908509,"url":"https://alion.io/job/summer-boarding-courses-office-coordinator","title":"Office Coordinator","company":{"id":4372561,"name":"Summer Boarding Courses","domain":"summerboardingcourses.com","url":"https://alion.io/company/summerboardingcourses","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Eploy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Leeds, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GDPR","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Teams","optional":true}],"status":"live","first_seen_at":"2026-11-06T02:59:30Z","employer_posted_date":"2026-11-07","last_verified_at":"2026-11-09T16:31:03Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About The Role\nThe Role\nThe Office Coordinator at Summer Boarding Courses ensures smooth administration of the summer programme. Key responsibilities include managing financial records, preparing excursions, and maintaining an organised, welcoming office. The role involves collaborating with the management team and Head Office to handle student arrivals, departures, and staff paperwork, providing essential support across the programme. Strong organisational skills and excellent communication are crucial for thriving in a fast-paced, vibrant environment.\nLocations\nThe role of Office Coordinator will be based at one of the following sites:\nCamp Headington\nCamp Dragon\nDukes Cambridge \nSBC at Headington School\nSBC at Dulwich College\nWays we support our Managers:\nWe will cover the full cost of a new DBS (if required) for your first contract working with SBC. We encourage all staff to sign up for the Update Service. \nExtensive, paid, on-site training prior to student arrival\nAccommodation included\nCPD and Appraisals\nStaff Wellbeing Initiative\nAccess to Employee Assist Programme (EAP)\nContinual support for all staff from the Head Office Team, both on the ground and via phone/email\nOnline safeguarding and prevent training\nProfessional, fun and supportive environment\nPaid attendance of our Management Training Course\nRemuneration: The salary for the Office Coordinator role is £975 per week (subject to tax and national insurance), paid weekly in arrears (for the avoidance of doubt this sum includes a holiday allowance at 12.07% of basic pay in the sum of £105.01), plus accommodation at the summer site.\n\nA normal working week for Office Coordinators will consist of up to 70 hours per week over six working days.\nAll staff will receive one full day off per week.\nMain Duties:\nFinancial Administration:\nOversee on-site financial records, including receipts, petty cash, and spending tracking via Excel/banking apps. \nAssist with the collection and distribution of student pocket money. \nMaintain communication with the SBC Finance Team. \nExcursion & Off-Site Activity Management:\nFollow Head Office guidelines to prepare for excursions, reconfirm bookings and prepare excursion packs with itineraries, registers, and risk assessments. \nDistribute and store excursion documents in line with SBC’s Emergency and GDPR Procedures, brief staff on roles, and monitor transport logistics.\nOffice & Stock Management:\nManage the storage, distribution, and return of branding, office and IT stock and support resource purchasing ensuring compliance with guidelines. \nOversee the setup and upkeep of the Summer School Office and staff room, ensuring spaces organised, clean and welcoming. \nCollaborate with Head Office to maintain smooth operation of office IT and phone systems. \nStudent Arrival & Departure Administration:\nCoordinate with Transfer Managers to ensure transfer packs are prepared and distributed, and briefings are attended. \nPrepare documentation for student arrival and departure days, set up check-in/departure rooms, prepare refreshments, and ensure professional first and last impressions. \nAssist with end-of-course administration, including questionnaires, reports and certificates\nHR and Staff Support:\nAssist the HR team with onsite staff admin, including arrival packs, uniforms, and ID cards. \nCoordinate staff meals, socials, and budget planning with Course Leaders and Programme Managers. \nProvide administrative support across the programme to ensure smooth operations\nGeneral Managerial Duties:\nTeamwork & Communication\nCollaborate with the Management Team, attending meetings and maintaining open and proactive communication. \nCommunicate clearly and professionally with students, staff, parents, agents, site hosts, and external stakeholders.\nWork with SBC Head Office to complete necessary paperwork and share updates.\nStudent Experience\nEncourage student engagement in the programme, promoting communication, confidence, and social skills.\nPromote a culture of equality, respect, and diversity, ensuring students adhere to the Student Code of Conduct and assisting staff in managing behaviour.\nEncourage student feedback and promptly address concerns or complaints.\nContribute to hosting arrival and departure days, ensuring a welcoming and professional experience for students and parents\nSupport the safe delivery of the programme, covering sessions, attending off-site activities & supporting breaks, meals, and welfare duties where needed.\nSafety & Compliance\nImplement Health and Safety procedures, ensuring incidents are reported and risk assessments are followed.\nKeep staff informed of student welfare needs and maintain required welfare records.\nEnsure staff and students understand Emergency and Fire Evacuation procedures.\nSecurely manage summer camp data, following GDPR and confidentiality policies.\nGeneral\nAttend SBC Management Training prior to arriving at the school to familiarise with all aspects of the programme, roles, and responsibilities\nAssist with Induction Week, preparing the site and inducting staff\nDemonstrate flexibility and assist in emergency situations, whether on duty or not.\nProvide feedback to the Head Office team throughout and at the end of the summer\nUphold the reputation of Summer Boarding Courses and the host venue\n Safeguarding Duties\nBe committed to the safeguarding and welfare of students in your care\nComplete online safeguarding training and attend on-site safeguarding training during induction week\nTo read and understand SBC’s Safeguarding Policy, Staff Handbook, Operations Policy Handbook and Part 1 of Keeping Children Safe in Education (including annexes A & B)\nTo be alert to the signs of abuse and neglect, and report any concerns to the DSO immediately (including low level concerns)\nTo know what to do if a student tells a member of staff they are being abused, exploited or neglected\nTo help students understand how to keep themselves safe and manage risk; earning their trust while maintaining professional boundaries\nPlease see the attached Job description for a more complete list of the duties associated with this role. You can also see an overview of our sites and dates.\nAbout You\nSBC PERSON SPECIFICATION\nAll members of staff employed by SBC will be expected to bring certain key qualities to the operation. There must be a professional interest in working with young people and particularly international children. Safety and welfare of the students is of paramount importance at SBC and a practical enforcing of this belief should be a quality exhibited by all staff.\nWe look for staff who are:\nApproachable & empathic to the needs of students \nEnthusiastic & engaging \nDiplomatic, responsible & motivated \nFlexible within the summer school environment\nWe expect all SBC staff to be able to communicate effectively with our students, using an appropriate level of language to suit the group. SBC staff must demonstrate patience, empathy and an emotional awareness towards students both individually and in within a group setting. We expect all staff to take control of students and to manage discipline and behavioural issues in a firm, positive and constructive manner.\nExperience Required\nEssential\nMeticulous organisational skills \nStrong communication skills, ability to work under pressure, flexibility\nExperience of organising excursions, events or other logistical operations. \nProven strong administrative skills, including good knowledge of Microsoft Excel and Word.\nExperience working in a visitor/customer facing role.\nDesirable\nPrevious residential summer school experience, ideally with international students\nExperience of working within the education sector\nExperience of using MS Teams as a communication tool\nExperience of using Mail Merge and basic accounting administration tools\nAbout Us\nFounded in 2008, Summer Boarding Courses (SBC) delivers award-winning residential summer programmes that combine academic and social enrichment, bringing students from around the world together through education.\nOur programmes take place at leading UK boarding schools and university college campuses, providing students with an inspiring environment to learn, develop confidence and build skills for their future.\nTo date, over 21,000 students from 155 nationalities have studied with us. SBC has also been ranked Number 1 in the EL Gazette’s British Council inspection league table from 2018 to 2026 and achieved a perfect 15/15 areas of strength in British Council inspections.\nOur courses unlock potential and ignite a spark for long-term success.\nTO APPLY\nWe want to make sure we do all we can to set candidates up for success in this process. If you require any adjustments to help you at interview and/or you have any questions at all, please contact us at: \nPlease note, as this post involves direct contact with vulnerable children, it is exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exceptions Order 1975 (2013 and 2020) provide that certain spent convictions and cautions are 'protected'. These are not subject to disclosure to employers and cannot be taken into account.\nSHOULD YOU BE SUCCESSFUL\nAny gaps in your CV will be enquired about and must be explained satisfactorily\nYou will have to prove your Right to Work in the UK\nYou will provide the details of two recent and relevant referees who we will contact and specifically ask about your suitability to work with children and any concerns.\nYou will be required to undergo a Disclosure and Barring Service check (DBS), and equivalent if you live, or have lived, outside of the UK\nYou will be asked to state that you have no known reason why you cannot work with children\nOfficial identification and certificates will be required for our records\nPlease be aware that SBC may conduct online searches for shortlisted candidates as part of our legal duty to meet out safeguarding duties.\nSBC SAFEGUARDING STATEMENT\nSummer Boarding Courses is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. We have a comprehensive Safeguarding and Child Protection Policy and procedures in place which all employees, volunteers and contractors are expected to adhere to.\nSBC EQUALITY, DIVERSITY & INCLUSIVITY STATEMENT\nWe operate a policy of equal opportunities and welcome applications from candidates irrespective of sex, marital status, race, colour, nationality, ethnic origin or disability.","description_format":"text","description_chars":10520,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Secondary Education","E-learning"],"lifecycle":[{"event":"open","at":"2026-11-07T04:59:28Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":32,"reasons":["conf:3","win:early"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/summer-boarding-courses-office-coordinator","json_url":"https://alion.io/job/summer-boarding-courses-office-coordinator.json","meta":{"generated_at":"2026-11-09T18:22:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2911,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4372561},"rest":"https://alion.io/mcp/rest/get_company?id=4372561"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsummer-boarding-courses-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsummer-boarding-courses-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsummer-boarding-courses-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/summer-boarding-courses-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsummer-boarding-courses-office-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3908509}},{"tool":"search_jobs","arguments":{"company":"summerboardingcourses.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3908509},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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