{"id":2659945,"url":"https://alion.io/job/summitavl-executive-assistant-operations","title":"Executive Assistant, Operations","company":{"id":4435683,"name":"Summit Integrated","domain":"summitintegrated.com","url":"https://alion.io/company/summit-integrated","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Louisville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":32,"max":38,"currency":"USD","period":"hour","gross":null,"usd_annual":76000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-09-24T00:00:00Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-10-16T10:37:47Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"About the Job:\nThe Executive Assistant, Operations supports Summit's mission of serving churches through world-class business execution by providing high-level administrative and coordination support to the Vice President of Operations and Director of Sales. This role transforms executive, sales, and operational priorities into clear action through exceptional organization, communication, and consistent follow-through.\nApproximately 75% of the role supports the Vice President of Operations through executive calendar and communication management, leadership meeting coordination, travel and expense administration, executive follow-through, and special project coordination. The remaining 25% supports the Director of Sales by coordinating customer visits, sales events, CRM maintenance, meeting logistics, and sales follow-up activities.\nThe ideal candidate is proactive, highly organized, and confident working alongside senior leaders. This role requires someone who can independently manage competing priorities, anticipate needs, maintain exceptional attention to detail, and ensure important commitments continue moving forward with minimal supervision.\nAbout Us:\nAt Summit Integrated, we pride ourselves on delivering top-notch services and solutions to our clients for over 20 years. We are a Colorado-based full service, purpose-driven, Audio Video Lighting integrator with an extensive national reach in the House of Worship industry. Our church audio, video, and lighting systems are powerful, yet user-friendly, and equip our clients with the right industry tools and training to take their worship experiences to the next level. We value providing a rewarding employee atmosphere of working as a team towards shared goals and rewards, and we are looking for individuals who embody our core values of: People First, Driven by Excellence, Be Humble-Stay Humble, Integrity Speaks Louder than Words, Generosity without Limits, Don’t Forget to Have Fun.\nResponsibilities:\nSupport the Vice President of Operations by organizing, tracking, and following through on executive priorities, goals, decisions, and commitments.\nManage executive calendar coordination, communications, inbox organization, meeting preparation, travel arrangements, expense administration, and related executive workflows.\nCoordinate leadership meetings, one-on-ones, planning sessions, performance review meetings, meeting documentation, action-item tracking, and ongoing follow-up.\nPrepare executive correspondence, presentations, meeting agendas, summaries, reports, and other materials to support leadership decision-making.\nCoordinate customer visits, sales events, strategic account activities, CRM maintenance, and administrative support for the Director of Sales.\nConduct initial qualification calls with prospective clients, document information within the CRM, and route opportunities to the appropriate sales team members.\nCoordinate assigned special projects by organizing timelines, documentation, communication, ownership, and progress while identifying risks and ensuring timely completion.\nMaintain confidentiality while providing exceptional administrative support and improving executive efficiency through proactive organization and follow-through.\nSkills and Abilities:\nExcellent organizational skills with exceptional attention to detail and follow-through.\nStrong written and verbal communication skills with the ability to prepare professional correspondence, meeting materials, and documentation.\nAbility to manage multiple priorities, deadlines, and competing executive requests with professionalism and sound judgment.\nHighly proactive problem solver who anticipates needs and independently moves work forward.\nStrong interpersonal skills with the ability to communicate effectively across all levels of the organization.\nAbility to maintain confidentiality and handle sensitive information with discretion.\nStrong proficiency with calendar management, email, document preparation, spreadsheets, and business reporting.\nExperience with Google Workspace, Slack, ClickUp, Ramp, or similar business productivity platforms is preferred.\nJob Requirements:\nHigh School Diploma or equivalent required.\nAssociate’s Degree or higher in Business Administration, Office Management, Operations, or related field preferred.\n5+ years of experience in administrative support, executive support, or operations coordination.\nExperience supporting senior leadership preferred.\nExperience in operations, construction, technology, or project-based industries preferred.\nProficiency with business productivity tools such as Google Workspace, Slack, and related systems.\nJob Type: Full-Time (approximately 40 hours per week)\nHourly Rate: $32-$38/hour\nBenefits:\n401(k)Dental insurance\nHealth insurance\nPaid time off\nVision insurance\n\nCore Business Hours:\nMonday-Friday, 9:00 AM-4:00 PM MT\nThis position may offer hybrid work opportunities based on business needs, role responsibilities, and successful performance. Occasional availability outside of core business hours may be required to support leadership priorities, customer activities, or organizational needs.\nJoin our team and contribute to Summit Integrated's commitment to service. Take the next step in your career by applying now!","description_format":"text","description_chars":5279,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Hybrid work","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-16T00:21:51Z"}],"visa":[],"liveness":{"score":68,"band":"ok","label":"Likely open","p_open":1,"p_active":0.756,"p_room":0.9,"age_days":22,"expected_fill_days":38,"reasons":["conf:1","win:mid"],"computed_at":"2026-10-16T05:45:00Z"},"pay":{"stated_usd_annual":76000,"is_top_pay":false},"html_url":"https://alion.io/job/summitavl-executive-assistant-operations","json_url":"https://alion.io/job/summitavl-executive-assistant-operations.json","meta":{"generated_at":"2026-10-16T14:22:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13947,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4435683},"rest":"https://alion.io/mcp/rest/get_company?id=4435683"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsummitavl-executive-assistant-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsummitavl-executive-assistant-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsummitavl-executive-assistant-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/summitavl-executive-assistant-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsummitavl-executive-assistant-operations"}]}