{"id":4285992,"url":"https://alion.io/job/sunlighten-event-operations-coordinator","title":"Event Operations Coordinator","company":{"id":688652,"name":"Sunlighten","domain":"sunlighten.com","url":"https://alion.io/company/sunlighten","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Leawood, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-13T21:51:46Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-14T11:35:36Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"At Sunlighten, we're not just about infrared saunas, we’re on a mission to improve lives through innovative health and wellness solutions. As a global leader in infrared sauna therapy, we are looking for an Event Operations Coordinator to lead the planning, coordination, and operational readiness of Sunlighten trade shows, industry events, and related activities. This role owns the event process from registration through closeout, coordinating teams, vendors, timelines, materials, travel, budgets, and event systems to deliver a consistent, well-executed experience. This team player thrives in a fast-paced environment and is able to handle multiple competing responsibilities.\nCelebrating 25 years of innovation, Sunlighten has grown from its Kansas City roots to establish a global footprint, including expansion into the UK. With the global wellness market projected to reach $7 trillion in 2026, we are proud to be part of this dynamic and holistic shift. As leaders in light science and longevity, we create innovative solutions that help customers lead vibrant, active lifestyles.\nSunlighten is proud of the culture we have built. We foster a space with great training and support to ensure our employees have the tools they need to succeed. We would love for you to join our heart-led culture of caring, celebrating and winning- and winning the right way!\nDuties/Responsibilities:\nEvent Planning and Readiness\nMaintain the master event calendar, planning timelines, registration requirements, payment schedules, booth reservations, sponsorship deliverables, and critical milestones. \nDocument event requirements, identify schedule or resource risks early, and keep stakeholders informed of decisions, needs, and next steps.\nCross Functional Coordination\nServe as the operational point of contact across Sales, Marketing, Logistics, IT, and external partners; establish task ownership and follow up on deliverables. \nCoordinate collateral, signage, branded merchandise, product literature, sauna displays, demonstration equipment, and supporting inventory so materials are current, complete, and delivered on time. \nVendor Travel and Logistics Management\nManage organizer, exhibit-service, convention-facility, and other vendor relationships, including booth services, forms, confirmations, delivery instructions, move-in, move-out, and return shipping. \nCoordinate attendee travel, hotel, ground transportation, itineraries, booth assignments, exhibitor access, setup schedules, and pre-event instructions. \nLive Event Support\nProvide remote operational support during assigned events; coordinate urgent shipments, replacement materials, vendor resolution, and other time-sensitive needs to minimize disruption. \nSales Operations and Financial Administration\nPartner with Sales Operations and IT to prepare event lead sources, Salesforce requirements, lead-capture tools, post-event lead handoffs, imports, and assignments. \nMaintain event budgets and expense records; coordinate purchase requests, invoices, payment deadlines, and approval requirements, and flag variances or cost-saving opportunities. \nPost Event Closeout and Improvement\nMonitor return shipments, asset recovery, vendor and expense reconciliation, and post-event documentation; capture feedback and improve checklists, tracking tools, and standard procedures. \nMarketing & Sales Support Materials\nCreate, edit, and format event and sales-support materials, including presentations, flyers, signage, and other documents, using Canva and Microsoft Office.\nUpdate existing templates, copy, images, and event details for quick-turn needs, coordinating with Marketing to keep materials accurate and on brand.\nAdditional Support\nSupport the Business Development team with supplemental tasks and day-to-day administrative needs.\nCoordinate with sales representatives to ensure orders are created accurately and on time.\nPrint and prepare collateral for events, sales activities, and other business needs.\nFollow up on Customer Care cases to help ensure timely resolution and keep representatives informed.\nProactively check in with representatives to identify day-to-day support needs, address outstanding tasks, and help keep activities on track.\nRequirements\nMust live in or be willing to commute to the Leawood, KS area to work from Sunlighten's HQ\nExperience in event operations, trade show coordination, project management, logistics, or a related field.\nStrong organization, time management, communication, and follow-through across multiple concurrent events and competing deadlines.\nAbility to coordinate vendors, purchasing, travel, shipping, and event-related logistics; anticipate issues and resolve routine operational challenges independently. \nExceptional attention to detail and proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications. \nAvailability for occasional evening, weekend, or after-hours support during scheduled events.\nAbility to create and modify professional-looking documents and basic visual content, with working knowledge of Canva or similar tools, plus Word and PowerPoint.\nPreferences\nExperience supporting multiple trade shows or industry events annually, including freight, exhibitor services, product displays, or event installations. \nFamiliarity with Salesforce or another CRM, project-tracking systems, event budgets, expense reconciliation, and vendor management. \nBenefits\nHybrid schedule after training period\nCompetitive Paid Time Off Policy + Paid Holidays + Floating Holidays\nFully Equipped Fitness Center On-Site\nLunch Program featuring a James-Beard Award Winning Chef\nHealth (HSA & FSA Options), Dental, and Vision Insurance\n401(k) with company contributions\nProfit Sharing\nCompany Paid Life and Short-Term Disability Insurance\nProfessional Development and Tuition Reimbursement\nAssociate Discounts on Saunas, Spa Products and Day Spa Services\nSunlighten provides equal employment opportunity. Discrimination of any type will not be tolerated. Sunlighten is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.","description_format":"text","description_chars":6337,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Weight Management","Pools, Spas & Hot Tubs"],"lifecycle":[{"event":"open","at":"2026-11-13T21:51:46Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 3","filings_12m":3,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":142500,"route":null,"cap_exempt":false,"checked_at":"2026-11-14T07:33:33+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":23,"reasons":["conf:2","win:early"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/sunlighten-event-operations-coordinator","json_url":"https://alion.io/job/sunlighten-event-operations-coordinator.json","meta":{"generated_at":"2026-11-14T15:40:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17387,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":688652},"rest":"https://alion.io/mcp/rest/get_company?id=688652"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsunlighten-event-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsunlighten-event-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsunlighten-event-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sunlighten-event-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsunlighten-event-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4285992}},{"tool":"search_jobs","arguments":{"company":"sunlighten.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4285992},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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