Human Resources Administrator

Role:

Reporting to the Human Resources Manager, the HR Administrator provides essential clerical, administrative, and data entry support for our 600+ employee processing facility. This role focuses heavily on high-volume data entry in Ceridian Dayforce, managing employee records, tracking daily attendance, and handling plant-floor administrative requests. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced office environment.

Responsibilities

HRIS & PAYROLL DATA ADMINISTRATION

• Coordinate data entry and timecards in Ceridian Dayforce, including profiles, punch cards, records, status changes, and termination paperwork.
• Process absence requests, approvals, and medical agreements accurately.
• Audit daily timesheets for unauthorized absences and update the vacation tracker.
• Maintain and file all physical and electronic HR employee records, ensuring absolute data integrity, confidentiality, and organization.

RECRUITMENT LOGISTICS & PLANT ONBOARDING

• Support high-volume hourly recruitment pipelines and schedule interviews.
• Conduct day-one orientations, managing mandatory paperwork and onboarding assets.
• Manage floor logistics, including lockers, swipe cards, and physical paystubs.
• Coordinate with Production, Payroll, and Corporate HR for seamless shift coverage.

ATTENDANCE & OPERATIONAL SUPPORT

• Track the plant's attendance management program.
• Log the daily employee sick-line report every morning and update supervisors.
• Communicate attendance thresholds to employees and prepare standard letters.
• Support the open-door policy by handling basic inquiries and routing complex issues to the HR Manager.
• Provide clerical support to OH&S and nursing teams for safety compliance.

Working Environment

• Primary Location: Lethbridge, Alberta (3863 6 Ave N).
• Facility Type: Administrative office located inside an active chicken slaughter and processing plant.
• Schedule: Monday to Friday, standard office hours from 09:00 to 17:30.
• Shift Duration: 8 hours of work per shift.
• Commitment: Regular full-time role with 100% in-person attendance required (no remote work).
• Flexibility: Requires extended hours during peak hiring seasons or critical production crunches.
• Pace: Fast-paced environment managing high-volume, daily face-to-face inquiries from plant staff.
• Interruptions: High-traffic office setting requiring strong focus despite frequent, walk-up disruptions.
• Mobility: Involves intermittently leaving the desk to support plant-wide communication initiatives.
• Plant Exposure: Occasional brief transitions onto the active production floor to interact with teams.
• Safety Rules: Mandatory use of facility-provided PPE when entering the floor.
• Surroundings: Potential exposure to ambient industrial plant noise and odours from the office area.
• Logistics: Valid Driver's License required.

Requirements

• Post-secondary education in Office Administration, Business Administration, Human Resources, or a related field (or equivalent combination of education and experience).
• 1-3 years of experience in a high-volume administrative role, data entry coordination, or clerical operations support.
• Strong organizational and multitasking skills with a heavy focus on accuracy, confidentiality, and meeting rigid timelines.
• Excellent communication and interpersonal skills for working with plant employees, supervisors, and corporate management teams.
• Proficiency with computer applications including Microsoft 365 (Excel, Word, Outlook, PowerPoint), shared network directories, and database management.
• Direct experience with Ceridian Dayforce or similar enterprise HRIS and payroll software is a strong asset.
• Knowledge of Alberta Employment Standards and basic workplace health and safety protocols.
• Ability to problem-solve and provide practical administrative solutions in a dynamic, high-urgency manufacturing environment.
• Accountable, proactive, and detail-oriented, with a collaborative and flexible approach to supporting production needs.
• Prior administrative experience within manufacturing, food processing, warehousing, agriculture, or heavy industrial sectors.
• Familiarity handling high-turnover shift schedules, punch card discrepancies, and complex attendance tracking programs.
• Hands-on experience with specific Dayforce features like Time & Attendance, Workforce Management, or Employee Self-Service (ESS).
• Proficiency with data manipulation tools (e.g., VLOOKUPs, pivot tables, data sorting) to manage our daily attendance trackers and sick-line reports efficiently.
• Experience assisting with Occupational Health and Safety (OH&S) administrative tasks, Workers' Compensation Board (WCB) documentation, or tracking modified duties.
• Fluency in Tagalog, Spanish, or other common languages spoken on our plant floor is highly preferred to support employee inquiries.