{"id":1589502,"url":"https://alion.io/job/supermicro-executive-assistant","title":"Executive Assistant","company":{"id":58834,"name":"Supermicro","domain":"supermicro.com","url":"https://alion.io/company/supermicro","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Jose, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":98000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"AI Agents","optional":false},{"name":"Asana","optional":false},{"name":"Google Workspace","optional":false},{"name":"Hadoop","optional":false},{"name":"HPC","optional":false},{"name":"Jira","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Outlook","optional":false},{"name":"ServiceNow","optional":false},{"name":"SharePoint","optional":false},{"name":"Slack","optional":false},{"name":"Smartsheet","optional":false},{"name":"Airtable","optional":true},{"name":"ChatGPT","optional":true},{"name":"Claude","optional":true},{"name":"Copilot","optional":true},{"name":"Gemini","optional":true},{"name":"Notion","optional":true},{"name":"Power Automate","optional":true},{"name":"Zapier","optional":true}],"status":"live","first_seen_at":"2026-09-09T07:00:00Z","employer_posted_date":"2026-09-09","last_verified_at":"2026-10-11T22:32:54Z","board_verified":true,"closed_at":null,"days_open":32,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":32},"description":"Job Req ID: 29381\nAbout Supermicro:\nSupermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. We are the #5 fastest growing company among the Silicon Valley Top 50 technology firms. Our unprecedented global expansion has provided us with the opportunity to offer a large number of new positions to the technology community. We seek talented, passionate, and committed engineers, technologists, and business leaders to join us.\nJob Summary:\nWe are looking for a highly capable, technology-forward Executive Assistant to support the Chief Compliance Officer and the broader Compliance organization. This role requires exceptional executive support skills, strong judgment, discretion, and the ability to operate in a fast-paced, highly sensitive environment.\nThe ideal candidate will not only manage traditional executive assistant responsibilities, but will also have hands-on experience using AI tools, workflow automation, and AI agents to improve productivity, organize information, streamline follow-up, and support operational execution. This person should be comfortable identifying repetitive processes, building or coordinating AI-enabled solutions, and helping the Compliance organization work more efficiently.\nEssential Duties and Responsibilities:\nKey Responsibilities\nProvide direct executive support to the Chief Compliance Officer, including calendar management, meeting coordination, travel arrangements, expense reporting, document preparation, and follow-up tracking.\nManage complex calendars, prioritize competing demands, and ensure the CCO is prepared for meetings with relevant materials, background information, agendas, and action items.\n\nCoordinate internal and external meetings involving senior executives, Legal, Compliance, Sales, Operations, Finance, HR, outside counsel, auditors, consultants, and other key stakeholders.\n\nPrepare, edit, and organize presentations, reports, meeting materials, correspondence, trackers, and other business documents.\n\nMaintain confidentiality and exercise sound judgment when handling sensitive compliance, legal, investigative, personnel, and business information.\n\nUse AI tools and automation platforms to improve workflow efficiency, including summarizing documents, organizing meeting notes, tracking action items, drafting communications, managing tasks, and creating repeatable processes.\n\nAssist in developing, testing, or implementing AI agents or AI-enabled workflows to support Compliance operations, such as document intake, task routing, policy tracking, audit follow-up, investigation support, training coordination, and reporting.\n\nIdentify manual or repetitive processes and recommend practical automation or AI-enabled improvements.\n\nCreate and maintain trackers, dashboards, and status reports for compliance initiatives, investigations, audits, training, policy updates, and executive follow-up items.\n\nSupport preparation for executive meetings, committee meetings, board-level updates, compliance reviews, audits, and regulatory or customer-facing meetings.\n\nHelp manage department priorities by tracking deliverables, deadlines, approvals, escalations, and dependencies across multiple stakeholders.\n\nCoordinate with IT, Legal Operations, Compliance Operations, and other internal teams to support technology adoption and process improvements.\n\nAssist with onboarding, vendor coordination, purchase orders, invoices, department communications, and other administrative or operational needs\n\nAI and Technology Responsibilities\nUse AI tools responsibly and securely to assist with drafting, summarization, research organization, meeting preparation, document review support, and workflow management.\nSupport the creation and use of AI agents or automated workflows for repeatable administrative and compliance-related tasks.\nHelp evaluate where AI can improve productivity while maintaining confidentiality, data protection, privilege, and compliance requirements.\nMaintain organized prompts, workflows, process documentation, and standard operating procedures for AI-enabled tools.\nPartner with stakeholders to ensure AI usage is appropriate for sensitive information and consistent with company policies.\nStay current on emerging AI productivity tools and recommend practical applications for the executive office and Compliance function.\nQualifications:\nRequired Qualifications\n5+ years of experience supporting senior executives, preferably in a public company, legal, compliance, technology, manufacturing, semiconductor, or highly regulated environment.\n\nStrong experience with executive calendar management, meeting planning, travel coordination, expense processing, and executive communications.\n\nDemonstrated experience using AI productivity tools, automation platforms, or AI agents in a business setting.\n\nStrong proficiency with Microsoft Office, Google Workspace, Outlook, Teams, Zoom, Slack or similar collaboration tools.\n\nExperience with workflow tools, project management tools, document management systems, or ticketing platforms such as ServiceNow, Asana, Monday.com, Jira, Smartsheet, SharePoint, or similar systems.\n\nExcellent written and verbal communication skills.\n\nStrong organizational skills and ability to manage multiple priorities, deadlines, and confidential matters.\n\nHigh degree of professionalism, discretion, judgment, and follow-through.\n\nAbility to work independently, anticipate needs, and solve problems without requiring constant direction.\n\nComfortable working in a fast-paced environment with frequent changes, urgent requests, and senior-level visibility.\n\nPreferred Qualifications\nExperience supporting a Chief Compliance Officer, General Counsel, Chief Legal Officer, CFO, CEO, or other C-suite executive.\nExperience in compliance, legal, investigations, audit, risk management, export controls, global trade, data privacy, cybersecurity, or corporate governance.\nHands-on experience building or configuring AI agents, GPT-based assistants, automation workflows, or no-code/low-code tools.\nExperience using tools such as ChatGPT Enterprise, Microsoft Copilot, Gemini, Claude, Zapier, Power Automate, ServiceNow, Notion AI, Airtable, or similar platforms.\nExperience handling privileged, confidential, regulatory, or investigation-related materials.\nExperience preparing board materials, executive committee materials, dashboards, or management reports.\nProficiency in Mandarin Chinese (spoken and written) \nSalary Range\n$98,000 - $120,000\nThe salary offered will depend on several factors, including your location, level, education, training, specific skills, years of experience, and comparison to other employees already in this role. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation, such as participation in bonus and equity award programs.\nEEO Statement\nSupermicro is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Supermicro to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.","description_format":"text","description_chars":7451,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Chinese","level":"All levels","optional":true}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Enterprise Storage Systems","Servers & Data Center Hardware"],"lifecycle":[{"event":"open","at":"2026-10-01T15:33:07Z"}],"visa":[],"liveness":{"score":28,"band":"fade","label":"Fading","p_open":1,"p_active":0.612,"p_room":0.45,"age_days":30,"expected_fill_days":16,"reasons":["conf:0","velocity","win:tail","comp:brand"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":120000,"is_top_pay":true},"html_url":"https://alion.io/job/supermicro-executive-assistant","json_url":"https://alion.io/job/supermicro-executive-assistant.json","meta":{"generated_at":"2026-10-11T23:01:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13406,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58834},"rest":"https://alion.io/mcp/rest/get_company?id=58834"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsupermicro-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsupermicro-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsupermicro-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/supermicro-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsupermicro-executive-assistant"}]}