{"id":2082513,"url":"https://alion.io/job/surfaceprep-office-managerpurchasing-coordinator","title":"Office Manager/Purchasing Coordinator","company":{"id":2447802,"name":"SurfacePrep","domain":"surfaceprep.com","url":"https://alion.io/company/surfaceprep","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":83000,"period":"year","method":"role_country_seniority_unknown","sample_n":7484},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-08-11T18:58:34Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-08T23:13:21Z","board_verified":true,"closed_at":null,"days_open":58,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":58},"description":"Description\nThe Office Manager/Purchasing Coordinator is responsible for overseeing daily office operations, supporting administrative functions, and managing purchasing activities to ensure the organization maintains efficient operations, adequate inventory levels, and cost-effective vendor relationships. This role requires strong organizational, communication, and problem-solving skills with a focus on operational excellence and procurement efficiency.\nKey Responsibilities\nOffice Management\nManage the daily operations of the office to ensure an organized, efficient, and professional work environment.\nCoordinate office administrative activities and provide support to management and staff.\nMaintain office policies, procedures, and administrative systems.\nOversee office supplies, equipment, and facility maintenance needs.\nCoordinate with building management and service providers regarding facility-related issues.\nManage incoming and outgoing mail, deliveries, and company communications.\nMaintain office records, documentation, and filing systems.\nAssist with onboarding activities for new employees, including workspace preparation and supply coordination.\nPurchasing & Procurement\nProcure office supplies, equipment, materials, and services in accordance with company policies and budget requirements.\nObtain and evaluate vendor quotes to secure competitive pricing \nCreate and process purchase orders and maintain accurate purchasing records.\nMonitor inventory levels and coordinate replenishment to prevent shortages and operational disruptions.\nDevelop and maintain relationships with suppliers and vendors.\nTrack order status and ensure timely delivery of purchased goods and services.\nResolve vendor discrepancies, invoice issues, and delivery concerns.\nReview purchasing activities to identify cost-saving opportunities and process improvements.\nMaintain approved vendor lists and ensure compliance with company purchasing standards.\nRequirements\nExperience in office administration, office management, purchasing, procurement, or a related role.\nKnowledge of purchasing, procurement, inventory control, and vendor management practices.\nStrong organizational and time management skills with the ability to manage multiple priorities.\nDemonstrated problem-solving and decision-making abilities.\nHigh level of accuracy and attention to detail.\nCustomer service-oriented with strong interpersonal and communication skills.\nExperience managing office supplies, inventory levels, and procurement activities is preferred.\nDemonstrated competency in Purchasing & Procurement, Inventory Control, Office Administration, Cost Reduction, Process Improvement, Attention to Detail, Customer Service, Organizational Skills, and Communication & Collaboration.\nBenefits\nMedical, Dental, and Vision Insurance.\n401(k) Plan.\nPaid Time Off.\nPaid Holidays.\nCompany Paid Life Insurance.\nCompany Paid Short-Term Disability.\nCompany Paid Long-Term Disability.\nEmployee Assistance Program.\nAbout SurfacePrep\nFounded in 1956, SurfacePrep is North America’s leading provider of surface enhancement solutions, with over 60 locations across the United States, Canada, and Europe. 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